1. Make the Goal with Effective Meetings

2. Parliamentary Procedure
Why use Parli Pro?
Keeps the meeting orderly
Protects the right of the minority
Carries out the will of the majority

3. How to use basic parli pro
After receiving recognition from the chair say
“Mister/Madam Chairman, I move to…”
You will receive recognition again to debate the topic

4. Motions Motion- proposal for action by the group Four Classes
Main (to do something)
Subsidiary (to modify a main motion)
Privileged (unrelated to main but very important)
Motions that bring a question again before the assembly

5. Meeting Place Place affects Productivity
Room Set Up changes member involvement in the meeting
Adjust the meeting setting to the type of meeting that is to be held

6. Agenda Clarifies the purpose of meeting
Raises awareness of what needs to be accomplished
Allows for shorter meetings

7. Opening Ceremonies What is the Point?
Emphasizes the purpose of meetings
The duties of officers
Displays your chapter
Instills pride and dignity
Reflects leadership

8. Minutes confirm any decisions made
record who has been given any tasks or responsibilities
provide details of the meeting to anyone unable to attend
serve as a record of the meeting's procedure and outcome

9. What to include in the Minutes
Name & type of meeting
Date, Place, & Time the meeting began and ended
Names of the Chair & Secretary
Names of Voting members in attendance
Names of Guests & subject matter
Whether previous meeting minutes were approved or corrected
Motions Made
Reports
Other Actions (assignments or deadlines)
Secretary’s signature

10. You can now achieve more effective chapter meetings!