1. Successful Budget Strategies
Marcia M. Wallander
Director Advancement | Adagio Health |
Carnegie Library of Pittsburgh
April 18, 2019

2. Goal of Session
Provide you with the tools and concepts necessary to create and implement a successful budget for your organization with a focus on your development program.
Successful Budgeting for Non-Profits
April 18, 2019

3. Budget as a Strategy Educate your leaders
Engage your leaders and board
Involve your staff
Educate your leaders, board and staff
Keep you on track
Redirect efforts if over or under performing
Successful Budgeting for Non-Profits
April 18, 2019

4. Step 1: Budget Status How many of you: Create your own budget?
Work with an inherited budget?
Have never created a budget?
Only budget expenses?
Work with a budget to meet a goal?
Do not have a budget?
Successful Budgeting for Non-Profits
April 18, 2019

5. Budget Woes
How many of you have heard:
“Let’s add up all our expenses and use that to set your fundraising goal.”
Successful Budgeting for Non-Profits
April 18, 2019

6. Step 2: Budget Process Who should be involved in the Budget Process?
CEO/Executive Director
Board of Directors
Senior Staff
Finance staff
Development staff—not just the chief development officer
Program staff – should at least understand the general budget
All Staff in small organizations
Successful Budgeting for Non-Profits
April 18, 2019

7. Step 2: Budget Process When you should begin the Budget Process?
3 months prior to beginning of Fiscal Year.
Prior to the board meeting if it needs to be approved.
If you don’t have a budget: Immediately!
Successful Budgeting for Non-Profits
April 18, 2019

8. Step 2: Budget Process How long does it take to create a Budget?
It depends
Do you have a starting point?
Are you implementing new programs that need to be researched?
Are you including other members to work on various parts of the budget?
Successful Budgeting for Non-Profits
April 18, 2019

9. Development Budget History Types of Revenue
What was raised last year (previous 3-5years?)
Do we need to meet budget?
What has changed since last year?
What was the most ever raised?
Types of Revenue
How did revenue come in?
Successful Budgeting for Nonprofits
April 18, 2019

10. Anatomy of a Budget REVIEW Expenses Staffing Program Facility
Fundraising
Marketing
Operations
Events (*separate)
Staff development
Successful Budgeting for Non-Profits
April 18, 2019

11. Anatomy of a Budget REVIEW Revenue Program Fundraising Investments
Events*
Successful Budgeting for Non-Profits
April 18, 2019

12. Anatomy of a Budget Cash Flow Estimated Expenses Per Month
Estimated Revenue Per Month
NEVER DIVIDE REVENUE & EXPENSES EQUALLY!!
Successful Budgeting for Non-Profits
April 18, 2019

13. Development Budget Solicited Not Solicited Direct Mail/Online Residual
Special Event
Individual Solicitation
Sponsorship
Not Solicited
Envelope in Annual Report/Newsletter
Honor/Memorial
Matching Gifts
United Way
Donor Listing
Successful Budgeting for Nonprofits
April 18, 2019

14. Summarized Budget for Expenses and Revenue
Development Budget
Summarized Budget for Expenses and Revenue
Successful Budgeting for Nonprofits
April 18, 2019

15. Summarized Budget for Expenses and Revenue
Development Budget
Summarized Budget for Expenses and Revenue
Successful Budgeting for Nonprofits
April 18, 2019

16. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

17. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

18. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

19. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

20. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

21. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

22. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

23. Development Budget
Successful Budgeting for Nonprofits
April 18, 2019

24. Step 3: Cash Flow
Successful Budgeting for Nonprofits
April 18, 2019

25. Step 3: Event Budgets Successful Budgeting for Nonprofits
April 18, 2019

26. Direct Mail Budget Revenue by segment
Successful Budgeting for Nonprofits
April 18, 2019

27. Direct Mail Revenue Projection
Successful Budgeting for Nonprofits
April 18, 2019

28. Annual Fund Comparison
FY11
FY12
Variance
Amount
# Donors
Donors
Phonathon
Spring Phonathon
$ 42,034
530
$ 45,261
518
$ ,227
-12
Fall Phonathon
$ 69,601
790
$ 30,308
438
$ (39,293)
-352 $
Direct Mail
Direct Mail Phone
$ ,270 17
$ ,270
DM - Reunion $ 4
$ (425) -4
Unrestricted
$ 369,565
995
$ 216,097
544
$ (153,468)
-451
Not defined
$ 26,583
283
Year End Appeal
Donor
$ ,035 19
$ (2,035)
-19
Non-Donor
$ ,611 54
$ (4,611)
-54
DM - Fall
$ ,020 37
$ ,020
DM - Spring
$ 21,529
151
Annual Operation
$ ,028 22
$ 39,024
361
$ ,996
339
DM - End (June)
$ ,300 13
$ ,300
Campus School
$ ,000 1
$ (5,000) -1
Other
Annual Report
$ ,035 40
$ ,035
Faculty Staff
$ ,642
329
$ ,142
427
$ (1,500) 98
Endowment
Capital Projects
$ ,500
$ ,481 2
End of Year - June
$ ,135 87
$ ,135
Matching Gifts
$ ,456 14
$ (4,456)
-14
Total
$ 514,897
2759
$ 418,185
2918
Annual Fund Comparison
Sorting and comparing programs
Successful Budgeting for Nonprofits
April 18, 2019

29. Nonprofit Budget Resources
org/tools-resources/budgeting- nonprofits
rg/knowledge-center/resources- for-financial- management/pages/program- based-budget-template.aspx
pubs/about-form-990
Nonprofit Budget Resources
Go to the source!
Successful Budgeting for Nonprofits
April 18, 2019