1. RAS Spring Meeting Series
Nominations Committee
Report
Barcelona, April 23, 2005
Spring AdCom Meeting
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

2. Summary Part 1: The AdCom members nomination process
Part 2: The President-elect nomination process
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

3. RAS Spring Meeting Series
Part 1
The AdCom members nomination process
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

4. Nominations Committee Composition (2004-5)
Paolo Dario, Chair (Junior Past President)
Henrik Christensen
John Hollerbach
David Orin (AdCom Member)
Shin’ichi Yuta
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

5. Nominations Committee
Part 1. Standing Rules on Nominations
1.1. General rules
By May 31 each year a Call For Nominations shall be distributed to AdCom members, published on the Magazine and also posted at the RAS website.
The Call has been prepared. delivered to Roz Snyder and it will be also disseminated to ALL RAS members through the RAS e-newsletter.
Nominations shall be submitted to the Nomination Chair. Nominators (or self nominations) should indicate the position the nominee is seeking and the nominee’s agreement to serve if elected.
Deadline for Nominations: August 15, 2005.
The Nominations Committee members will also proactively solicit self-nominations of qualified RAS members to ensure geographical distribution and an adequate number of candidates/nominees
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

6. Nominations Committee
New AdCom members to be elected in 2005
“…(from the RAS Standing Rules) ..By May 31 each year, the Secretary, with the concurrence of the AdCom, shall define the number of AdCom members to be elected from each RAS Geographical Area with respect to the vacancies and to the residual composition of the incumbent AdCom…..”
AdCom vacancies for 2005 elections are SIX:
TWO members to be elected at large
TWO from Americas
ONE from EMEA (Europe, Middle East, Africa)
ONE from Asia and Pacific
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

7. Nominations Committee
Proposed transition from previous to new AdCom composition (the assumption being that ALL current AdCom members can be considered as elected “at large”)
end 2004:  elect 2 at-large, 1 from Americas, 1 from Europe, 2 from Asia   new status:  14 at-large, 1 America, 1 Europe, 2 Asia end 2005:  elect 2 at-large, 2 from Americas, 1 Europe, 1 Asia   new status:  10 at-large, 3 America, 2 Europe, 3 Asia end 2006:  elect 2 at-large, 1 America, 2 Europe, 1 Asia   new status:  6 at-large, 4 America, 4 Europe, 4 Asia
(Excerpt from 2004 Fall AdCom Meeting minutes)
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

8. Nominations Committee
New AdCom members to be elected in 2005
“….Three groups of candidates shall be nominated. Each group shall be composed of a slate of candidates from each of the three RAS Geographical Areas
Each slate of candidates from each of the three RAS Geographical Areas shall be composed of at least two more nominees than the number of vacancies
All RAS members will receive the same ballot displaying separately the three sub-groups candidates in alphabetical order. For each candidate the regional membership shall be also specified on the ballot aside the name….”
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

9. AdCom members Nominations process
Including petitions, a minimum of 12 and a maximum of 18 nominees will appear on the ballot
Ballots to be sent to RAS members BY SEPTEMBER 15, 2005
Election results expected by the end of November/beginning of December
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

10. RAS Fall Meeting Series
Part 2
New President-elect nomination process
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

11. Nominations Committee
New President-elect to be elected at the 2005 Fall AdCom Meeting
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

12. Nominations Committee
Standing Rules on Nominations
……… Nominees will be considered by the Nominations Committee in consultation with the Advisory Committee. A slate of candidates will be announced prior to the elections. At least two candidates for the President-Elect office shall be nominated. The Candidates issue written position statements which shall be distributed to AdCom members before voting…..
…..Nominations can be made from the floor, but it is discouraged. If last minute nominations are contemplated, nominators are advised to inform the Nominations Chair in advance….
….Each candidate will be allowed to make a short oral presentation before voting. In case the candidate is absent for some acceptable reason, such as illness, a colleague can make the presentation on his/her behalf….
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

13. Advisory Committee Five immediate Past Presidents Paolo Dario, Chair
Steve Hsia
Toshio Fukuda
George Bekey
T. J. Tarn
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005

14. President-elect nominations process
Nominations and self-nominations will be proactively solicited by the Nomination Committee
Deadline: September 15, 2005
The Nominations Committee will screen the applications and will vote electronically
The 3 most voted candidates will be nominated, provided that they reached a majority (3 votes)
Candidates will be asked to prepare a written statement to be circulated in advance to voting AdCom members
IEEE Robotics and Automation Society RAS Spring Meeting Series
Report Barcelona, April 23, 2005