1. ReportSmith & ADP PC/Payroll For Windows
Welcome To...
ReportSmith &
ADP PC/Payroll For Windows

2. Database Grouping CheckView Tables & SUM(DISTINCT )
Welcome To...
Database Grouping
CheckView Tables
& SUM(DISTINCT )

3. ReportSmith Training & Consulting
Presented By
CharlesCook.com
Specializing In
ReportSmith Training & Consulting

4. Challenge CheckView Tables Many Records For Each Employee Check
One Code Per Record
Can Not Add Up Most Amounts

5. CheckView Tables
Architecture
One Record Per
Employee
Check
Code

6. CheckView Tables Architecture One Record Per Employee Check Code
CompanyCode
File#
SocialSecurity#
Check
Code

7. CheckView Tables Architecture One Record Per Employee Check Code
CheckViewChkSeq#
CheckViewPayroll#
CheckViewWeek#
CheckViewYear#
Code

8. CheckView Tables Architecture One Record Per Employee Check Code
CheckViewDedCode
CheckViewDedAmt

9. CheckView Tables Vertical Data
Each Code And Amount Pair Is On A Separate Record

10. CheckView Tables
Vertical Data

11. CheckView Tables Horizontal Data
All The Other Columns Have The Same Values On Each Record

12. CheckView Tables
Horizontal Data

13. CheckView Tables

14. Solution Database Grouping Records Are Compressed
Data is Extracted And/Or Summarized
Using Derived Fields And Summary Functions

15. Database Grouping Records Are Compressed Using Unique Values Of Fields
Include In Report
Value Only

16. Database Grouping Always Include In Report CompanyCode File#
SocialSecurity#
CheckViewChkSeq#
CheckViewPayroll#
CheckViewWeek#
CheckViewYear#

17. Database Grouping Always Include In Report
This Will Result In One Record Per
Employee
Check

18. Database Grouping Always Include In Report
This Will Result In One Record Per
Employee
CompanyCode
File#
SocialSecurity#
Check

19. Database Grouping Always Include In Report
This Will Result In One Record Per
Employee
Check
CheckViewChkSeq#
CheckViewPayroll#
CheckViewWeek#
CheckViewYear#

20. Database Grouping
Always Include In Report
Before Database Grouping

21. Database Grouping
Always Include In Report
After Database Grouping

22. Database Grouping Code And Amount Must Be Query Only
Or The Values Will Change How The Records Are Compressed
Only Used In SQL Derived Fields

23. Database Grouping All Other Amounts Should Be Query Only
Only Used In SQL Derived Fields

24. Database Grouping
Any Other Fields Can Be Include In Report Or Query Only
Each Record Will Have The Same Value And Will Not Effect The Database Grouping

25. Solution Summarized Data Using Derived Fields And Summary Functions
Add Up Compressed Vertical Data
Sum All Values
SUM(Column Name)

26. Data is Summarized Summarized Data Add Up All Deduction Amounts
SUM(CheckViewDedAmt)

27. Solution Extracted Data Using Derived Fields And Summary Functions
Extract One Occurrence Of The Duplicated Values
Sum Only Unique Values
SUM(DISTINCT Column Name)

28. Data is Summarized Extracted Data Add Up Only Unique Gross Pay Amounts
SUM(DISTINCT CheckViewGrossPayA)

29. Data is Summarized
Summary Functions

30. Conclusion Use Database Grouping To Get One Record Per Check Remember
What You Include In Your Report Will Be Used To Compress The Records

31. Conclusion Always Include In Report CompanyCode File# SocialSecurity#
CheckViewChkSeq#
CheckViewPayroll#
CheckViewWeek#
CheckViewYear#

32. Conclusion Summarize Vertical Data
Use Sum( ) To Add Up Compressed Vertical Data

33. Conclusion Extract Horizontal Data
Use Sum(DISTINCT ) To Extract One Occurrence Of The Duplicated Values

34. ReportSmith Training & Consulting
Presented By
CharlesCook.com
Specializing In
ReportSmith Training & Consulting