1. 2011-12 Planning & Budget Forum October 11, 2011

2. 2011-12 Planning and Budget Forum
AGENDA:
State Budget - Assumptions
CA Community Colleges Budget
Butte College Budget Planning Strategy
Forecast: What Can We Expect?
Budget Development Considerations
Enrollment Management
Budget Planning

3. The 2011-12 State Budget Signed by Governor on June 30, 2011
On time budget = on time apportionment
Passed without need for “temporary tax extensions”
Increased Revenue Assumptions
$6.1B more in May than January
$4.0B more in June than May

5. Budget Triggers and Mid-year Cuts
Tier 0: $3 Billion received
No mid-year cuts
Tier 1 Trigger: $2 B - $3 B received
Up to $601 million mid-year cuts
Includes $100 million reduction to UC
Includes $100 million reduction to CSU
Includes $30 million reduction to CCC

7. Budget Triggers and Mid-year Cuts
Tier 2 Trigger: Less than $2 B received
Over $1.8 Billion mid-year cuts
Includes elimination of K-12 transportation
Includes reduction = 7 school days
Includes $72 million reduction to CCC

9. CA Community Colleges Budget
Best Case Scenario:
$400 million cut to base apportionment
Fee increase from $26 to $36/unit
$129 million in new deferrals
No COLA or growth funding
No categorical restoration

10. Butte College Budget Best Case: Budget Cut $3.153 million
Fixed Costs $1.127 million
Budget GAP $4.28 million
Worst Case:
Budget Cut $3.873 million
Budget GAP $5.0 million

11. What Can We Expect? CCC 2012-13 Budget Proposal (i.e “Wishlist”)
Restore Categorical Cuts
Fund Lost COLAs
Fund Enrollment Growth
1X$ for Sched Maint/Instr Equip and Mandated Cost Reimbursements

12. Economic Reality

13. Economic Reality Impact to CCCs: Increased class sizes and waitlists
Reduced course offerings
Spending down reserves
Fewer adjunct faculty
Layoffs/furloughs of classified and managers
Fewer first time students

14. Budget Development Considerations
ISSUES TO CONSIDER:
Maintain FON (FT Faculty Obligation)
Comply with 50% Law
Decrease Unfunded FTES
Protect Core Sections
Cash Flow
Balanced Budget

15. Available Apportionment Is Declining
Enrollment Management
Available Apportionment Is Declining

16. Tracking Our FTES Target
FTES Target Tracking
Cap = $51,312,962
Workload Reduction Scenario A = -$3,188,010
Cap = $48,124,952
Credit
Noncredit
Enhanced Noncredit
Totals
Cap $
$ 45,116,637.00
$ 2,913,196.00
$ 95,119.00
$ 48,124,952.00
Cap FTES
29.43
FTES Total (Estimated)
180.53
Total FTES - Cap (+unfunded/-underfunded)
729.98
-55.66
151.10
Total $ value of Apportionment Claim
$ 48,448,868.85
$ 2,760,411.91
$ 583,485.16
$ 51,792,765.93
$ Value in Excess of Cap
$ 3,332,231.85
$ (152,784.09)
$ 488,366.16
$ 3,667,813.93
% over/under cap
7.39%
-5.24%
513.43%
7.62%

17. Butte College Planning, Budgeting, and Assessment (PBA) Process
2. Unit Planning
3. Faculty Hiring
Jan
4. Strategic Direction Refinement
Dec
Feb
Driven by Program Reviews and Assessment
Balanced Scorecard
Demographic Snapshot
Program Review Data
Nov
Mar
Driven by Program Reviews & Assessment
Balanced Scorecard
Demographic Snapshot
Program Review Data
Process ensures that budget decisions are driven by planning and that planning is based on assessment
Oct
Apr
5. Prioritizing
7. Final Budget Approval
Sep
May
Aug
Jun
1. Process Review
Jul
6. Budget Development
Updated: November, 2010

18. Person answering entire question correctly gets a prize
Quiz Show
The Rules
Person answering entire question correctly gets a prize
Open book, open notes, collaboration authorized

19. Resources Planning, Budgeting and Assessment Process
Unit Planning and Administrative Program Review Guidance
Butte College Strategic Direction
Accreditation Follow-Up Surveys
MyBC
Groups and Committees
Participatory Governance Committee
Shared Documents
Accreditation Follow Up Survey Fall 2011

20. Unit Planning and Administrative Program Review Guidance – The Quiz Show
1. Which of the following is NOT one of the college’s five Strategic Initiatives?
Inspiring passion through collaboration
Focusing on student success
Valuing a culture of learning
Being the best community college in California
Enhancing an innovative, flexible, responsive, and accountable culture
Modeling sustainability
Answer: d

21. Unit Planning and Administrative Program Review Guidance - The Quiz Show
2. Which areas will be doing Administrative Program Review this year?
Admissions and Records
VP, Planning and Information
VP, Student Learning and Economic Development
Facilities Planning and Management
Library
Answers: b, c, and d

22. Unit Planning and Administrative Program Review Guidance – The Quiz Show
3. Which of the following are criteria for prioritizing unit plan resource requests? Hint: There are five
Resolving health, life, and safety issues
Establishing new initiatives that support the Strategic Direction
Whatever Les says
Maintaining the appropriate program and service mix between the main campus and outlying centers
Achieving world peace and ending world hunger
Maintaining core programs and services in an increasingly resource constrained environment
Increasing student success and/or capacity
Answers: a, b, d, f, and g

23. Unit Planning and Administrative Program Review Guidance – The Quiz Show
4. What is the standard for classified staff and associate faculty participation in the development of the unit plan and administrative program review?
Provide all classified staff and associate faculty an opportunity to provide meaningful input
Let classified staff and associate faculty review the plan
Gain classified staff and associate faculty approval of the plan
Make classified staff and associate faculty write the plan
Answer: a

24. Unit Planning and Administrative Program Review Guidance – The Quiz Show
5. Which of the following is a focus area in the college’s current Strategic Direction?
Ending political discord in Slovakia
Institutionalize a First-Year Experience program that results in increased student persistence and retention
Increasing FTES
Reducing paper usage on campus
Continue to implement outstanding professional development programs
Answer: b

25. Survey Sort
The Rules
Body sort to what you believe to be the correct answer - A, B, C or D
Prize Patrol will track those who get each answer correct
Participant(s) who get all answers correct will be rewarded

26. Survey Sort
From the Fall, 2011 Survey
I have the opportunity to provide input as the budget is developed through the unit planning process. (Classified)(Strongly agree or agree)
29%
36%
54%
62%
Answer c
Up from 43% in Spring 2010

27. Survey Sort
From the Fall, 2011 Survey
Unit planning and program review are tied to resource allocation. (Full-time faculty)(Strongly agree or agree)
27%
38%
49%
56%
Answer d
Managers: 82%

28. Survey Sort
From the Fall, 2011 Survey
My unit (department) has an effective planning process in place. (Associate Faculty)(Strongly agree or agree)
28%
39%
49%
65%
Answer d
Managers: 88%

29. Survey Sort
From the Fall, 2011 Survey
The college uses quantitative and qualitative information (data) to make overall improvements for the institution (Full-Time Faculty)(Strongly agree or agree)
59%
66%
74%
83%
Answer c
Up from 51% in Spring 2010

30. Questions??