1. Reallocation of Perkins Funds
December 14, 2017
Reallocation of Perkins Funds

2. AGENDA Allowance Calculation Required, Permissive
Submission Instructions on WebGrants at
Fiscal Arrangement
Budget in goal area of plan
Secondary supplemental budget
Recommendations
Performance Indicators
Needs Assessments

3. Allowance
Any basic grant funds not expended by the local consortium by the end of the first year of the grant must be recaptured and reallocated.
Section 133, Carl D. Perkins Career and Technical Education Act of 2006

4. Allocation Cycle MN Receives USDOE Grant Award Letter
July 1, 2017 State Receives Forward Funding
Basic and Reserve Awards to Local Consortia
October 1
Full Funding Year
January
Reallocation Of Year 2016 Award Letters
June 30, 2018
Cut off for Year Spending
June 30, 2018 (Recapture of award from July 2017)
Let’s return to our allocation cycle just to review the second infusion of funds to the local consortia.
Primary allocation if your funding that begins July 1 of the year.
There is a potential secondary allocation that happens just after the first of the year if there were local UNSPEND dollars in the previous year.
Those reallocated dollars get redistributed also on a formula basis- back to the local consortium AND MUST BE SPENT BY THE JUNE 30 DATE OF THAT YEAR. THE REALLOCATION DOLLARS SHOULD BE SPENT FIRST.
FY18 grant (awarded July 1, 2017) spending ends June 30, 2018
Unused postsecondary and secondary basic and reserve funds are recaptured and no longer available
Recaptured postsecondary and secondary awards are pooled and reallocated to the consortia based on a formula
Postsecondary returns to postsecondary; secondary returns to secondary
Reallocated funds available to use around January or February
Reallocated award letter sent indicating amounts to basic and reserve and corresponding GLs
Reallocated funds must be spent by June 30, 2018
Redistribution of unspent consortia dollars from previous award.

5. Calculation
Basic funds returned from secondary consortia partners are combined and reallocation on the basis of the basic distribution formula.
Basic funds returned from post-secondary consortia partners are combined and reallocation on the basis of the basic distribution formula.
Reserve funds returned from secondary consortia partners are combined and reallocation on the basis of the basic distribution formula.
Reserve funds returned from post-secondary consortia partners are combined and reallocation on the basis of the basic distribution formula.
Same formulas as the original allocation
However- First In First Out.
Put your spending of the award your received July 1, 2017 on hold. SPEND THE REALLOCATION FIRST.

6. Reallocation

7. Reallocation

8. Required, Permissive
Title 1- Section 135 of the Perkins IV Act + 2 Uses added through the Minnesota State Plan
Assess the CTE programs funded under Perkin IV.
Develop, approve, or expand the use of technology in career and technical education.
Professional development programs
Integration of content aligned with challenging academic standards and relevant CTE.
Preparation for non-traditional fields
Support partnerships to enable student to complete CTE Programs of Study
Serve individuals in state correctional institutions and institutions that serve individual with disabilities
Support program for special populations that lead to high skill, high wage or high demand occupations.
Provide technical assistance to eligible recipients
Collaboration/Brokering of Service/Continuum of Services
Articulation, PSEO, Concurrent (Dual Enrollment, or other recognized strategies.

9. How to submit your reallocation on WebGrants www.applyheremn.org
Your FY18 Perkins Plan will be “unlocked” by Wednesday, Dec. 20 at 9:00 a.m.
Make your edits in Budget Goal Areas 1-5
If you need assistance, contact Yingfah Thao, System Administrator, at (651) or via whichever is easiest for you.

10. How to submit your reallocation on WebGrants www.applyheremn.org
Instructions are on the CTE website at 1 2
Click on “STEP-BY-STEP INSTRUCTIONS” 3
Scroll down until you find “Reallocation Instructions” then click on the instructions in .PDF or go directly to the link below:

11. Fiscal Arrangements : as plans are approved….
Secondary:
Notification by once reallocated funds have been loaded into SERVS.
Instructions on what SERVS steps need to be taken in order to access reallocation funds.
Note: If you do not have SERVS access send an request to

12. Fiscal Arrangements: as plans are approved….
Post Secondary:
Use General Ledger (G/L) code for Basic
Use General Ledger (G/L) code for Reserve
Assign a cost center of your choosing to align with the appropriate goals)s) in your approved Reallocated Funds budget and Narrative.
First in/First Out: Expend the Reallocated July 1, 2016 Funds before the basic and reserve grant funds allocated July 1, 2017.

13. Recommendations Performance Indicators Needs Assessment
Planning for New Local Application
Continuous Improvement
Building on Promising Practice

14. Questions? Suggestions?
What’s your best recommendation for using reallocated funds?
Fund new program development
Continue to fund districts or program requests that did not make the original cut of allocated funds
Look for professional development opportunities

15. And all the MDE and Minnesota State staff!
Jeralyn Jargo and Michelle Kamenov
And all the MDE and Minnesota State staff!