1. Student Information System (SIS) Report
Presentation to the UTFAB
Tuesday March 20, 2012
Bob Engmark, Director, Information Systems
Rusty Scott, Associate Director ACNS
Chris Seng, University Registrar

2. UTFAB SIS Spring 12 Presentation
Agenda
SIS Overview
Recent Activities
Projects Ahead
Funding FY13 Request
Questions
4/10/2019
UTFAB SIS Spring 12 Presentation

3. UTFAB SIS Spring 12 Presentation
Included in the SIS:
ARIES – The Student Information System
Document Imaging
Workflow
Degree Audit Reporting System
Transfer course equivalency system (TES)
Reporting system & database
International Student System
Campus Loan Management
ARIESweb – Faculty and Staff self-service
RAMweb and RamRecords – Student and former student self-service
4/10/2019
UTFAB SIS Spring 12 Presentation

4. Offices Supported by Student System
All Academic Departments
Accounts Receivable
Admissions
CASA
Catalog and Curriculum
Division of Continuing Education
Graduate School
Registrar’s Office
Student Financial Services
Institutional Research
4/10/2019
UTFAB SIS Spring 12 Presentation

5. SIS Overview – System Usage
Students Fall 2011 Census - 30,450
People in system – 764,726
Local Addresses Collected – 4,090
Emergency Notification Cell #’s – 26,099
RAMweb logins, 2011 – 4,139,769
ARIESweb logins ,251
Classes offered 2010/11 – 15,313
Major changes processed 10/ ,514
Financial Aid disbursed 11/12- ~$238,000,000.00
Official Academic Transcripts produced 10/ ,636
Degree Audits run RAMweb/ARIESweb 10/11 – 215,910
Document pages imaged – 2,572,870
Document Imaging
Total Pages – 2,572,870
Total Documents – 1,119,221
B-S-ADMN (RO & Admiss) Pages – 1,725,658
B-S-ADMN (RO & Admiss) Documents – 868,150
4/10/2019
UTFAB SIS Spring 12 Presentation

6. UTFAB SIS Spring 12 Presentation
RAMweb logins by year
Logins
Year
4/10/2019
UTFAB SIS Spring 12 Presentation

7. Degree Audit Report Usage
Reports Run
4/10/2019
UTFAB SIS Spring 12 Presentation

8. Summary of Recent Activities
ARIES SIS
FY 12 tuition and fee structure implemented
Banner upgrade to 8.5
Transfer Equivalency System license activation
Add/Drop policy changes
RamCT Blackboard integrations (SIS, eZip, final grade import)
New service integrations (eReserve, alcohol.edu)
Misc services updates (Transfort availability ‘window’, course surveys)
Backend hardware infrastructure upgrade (separate funding request) supports increased demands for service
RamCT Blackboard – Implementation of new system, Conversion of all RamCT services and data, Campus wide coordination
Transfer Equivalency System (T.E.S)
Database of 48 million college courses
Provides side by side course comparisons from other institutions to CSU courses
TES prompts CSU staff when to reevaluate changed courses from other institutions
Annual subscription service fee
Hosted by vendor, no software to install
16,600 transcripts evaluated annually for CSU students
Last 2 years 91,000 catalog rules built in DARS from course reviews
4/10/2019
UTFAB SIS Fall 10 Presentation

9. Summary of Recent Activities (cont’d)
FAMweb
Implemented September 2011
Students grant access to parents
25,241 visits by 10,198 individual account holders
24,099 authorizations granted by students
Weekly schedule: 7,493
Last term’s grades: 6,571
Unofficial transcript: 6,334
eBilling: 3,701
Student Control
Student feedback on FAMweb thus far?
FAMweb statistics (since go-live)
Total authorizations granted: 24,099
Authorizations by type:
Weekly schedule: 7493
Last term’s grades: 6571
Unofficial transcript: 6334
eBilling: 3701 (remember, ~30,000 accounts were automatically converted before go-live)
9,235   external non-eid
963      eid accounts
10,198 total that have used FAMweb
25,241 Visits
12,471 Unique Visitors
11,000 accounts Banner. 
3,039 parents
7,961 identified as some other category.
Hi Chris,
We use Google to track the number of visitors to the site. Goggle doesn’t track login names just the ip the request came from. So there were 12,471 different computers used to access the site.  The 10, 198 is the actual number accounts set up in FAMweb.  The 11,000 says that students have granted access to 11,000 people through RAMweb in Banner but only 10,198 of them have created an account in FAMweb.
Hope that helps.
Alan
4/10/2019
UTFAB SIS Fall 10 Presentation

10. Summary of Recent Activities (cont’d)
ARIESweb
My Weekly Schedule graphic
Last date of attendance for U and F grades
FAMweb grantee audit trail
Electronic Grade Changes
Main screen changes for quicker access to student details by advisors
Restricted RamSelect access
Annual user agreement process
FERPA/Student privacy notices
Quickly.
4/10/2019
UTFAB SIS Fall 10 Presentation

11. Summary of Recent Activities (cont’d)
More ARIESweb
Specialized reports for departments
(Veterans, Classroom Scheduling, Vet Med, Athletics, Art, others)
Transfort – bus pass eligibility
Athletics – Updates to student schedule
‘Full Fee Paying’ Student Lookup Capabilities
Athletics, ASCSU, Campus Activities
Primary Advisor display updates
Display of new race and ethnicity values
When someone is searched on in ariesweb there used to be a hideaway panel that displayed if they played a sport or their military status. This screen (the display screen) no longer has a hideaway panel at the top and displays that information instantly
4/10/2019
UTFAB SIS Fall 10 Presentation

12. Summary of Recent Activities (cont’d)
RAMweb
Electronic Transcripts – Very significant improvement
Health insurance for Registration Ready, SP and Fall 2012
Catch invalid text message numbers and notify student
Added GRE scores to test scores page
COF display and processing logic changes for New students
Integrated AlcoholEdu/Sexual AssaultEdu for new Fall and Spring incoming students under 23
Updates to allow international students to retrieve Enrollment Verifications online (no SSN required)
Updated “Change Name/SSN/DOB” link logic so employees are directed to contact HRCollection of Local Address information
ASCSU election support
Electronic Transcripts
4/10/2019
UTFAB SIS Fall 10 Presentation

13. Summary of Recent Activities (cont’d)
More RAMweb
New Drop/Withdrawal information page
Viewed before Registration page
Link on My Weekly Schedule
Updated weekly schedule to include new add/drop dates and withdrawal information for spring 2012 onward
Exclude international students from confirming race/ethnicity (Registration Ready)
Support of Continuing Education name change to Online Plus
Single sign-on to Google Apps (from RAMweb )
4/10/2019
UTFAB SIS Fall 10 Presentation

14. UTFAB SIS Fall 10 Presentation
Projects Ahead
INTO
Integrate INTO international student partnership in SIS, RAMweb, ARIESweb – Very significant efforts from SIS staff
System upgrades (Ongoing effort!)
Legislatively mandated changes for COF
Banner 9.x upgrade – 2013
Reporting database
DARS upgrade – On hold
Complete transition to RamCT Blackboard – ‘go live’ SM 2012
Significant SIS to Blackboard Integration
Managing priorities with upgrades that are major staffing commitments and new initiatives.
4/10/2019
UTFAB SIS Fall 10 Presentation

15. UTFAB SIS Fall 10 Presentation
Projects Ahead
RAMweb and ARIESweb
Security audit changes
INTO and Intensive English Program integration
Electronic course section change process
RamCT/Blackboard Updates
Employee Study Privilege
Course Section Change Automation
Classroom Scheduling room availability tool
4/10/2019
UTFAB SIS Fall 10 Presentation

16. UTFAB SIS Fall 10 Presentation
Projects on Hold
RAMweb and ARIESweb
New Class Schedule interface
Redesign main page to eliminate scrolling
Enable self service for directory ( address or phone number)
Electronic request for major, minor (field of study) changes
Create ‘Graduation Ready’ checklist for undergrads
FAMweb – Phase II
Grantee data updates (address, , other)
Display of other data, 1098T, Financial aid and other
SIS
Upgrades, except regulatory requirements due to INTO initiative
Many others, excel spreadsheet
4/10/2019
UTFAB SIS Fall 10 Presentation

17. ASCSU Programming Requests
Online services request
Separate funding proposal
ASCSU requests exceed staff resource capacity
Potential for SIS project overlap and RAMweb integration
Programming needs require collaboration between Information Systems , ACNS and Registrar staff
ASCSU list and SIS project list can be prioritized with UTFAB support
4/10/2019
UTFAB SIS Fall 10 Presentation

18. UTFAB SIS Spring 12 Presentation
FY 13 Funding Request
FY12 Total Budget $1,502,791
(UTFAB + Univ match + I.S. support)
FY 12 UTFAB Support $ 528,461
Maintenance/support inflation $ ,510
Fringe increase $ ,286
1x Classified employee pay increase $ 5,469
Total FY13 Request $572,726
Any additional costs absorbed centrally
University matches UTFAB support
I.S support included. Other functional departments contribute resources as well that are not included.
Maintenance support inflation – oracle and banner
Fringe increase for all employees
One time pay for state classified in lieu of raises.
4/10/2019
UTFAB SIS Spring 12 Presentation

19. Projected Expenses this Year (FY13)
Projected FY13 expenses
$572,726
Software – 58%
Hardware – 3%
Staffing – 38%
Other – 1%
4/10/2019
UTFAB SIS Spring 12 Presentation

20. UTFAB SIS Spring 12 Presentation
Staffing for FY10, Split 50/50
5 professionals
RAMweb/Developer (2) – E&A
Middleware/Applications Developer – ACNS
Web Applications Specialist – IS
DBA (Database Administrator) – IS
Student staff – E&A
These staff are critical to SIS
4/10/2019
UTFAB SIS Spring 12 Presentation

21. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
Fall 2011 Census – 30,450 students benefit.
4/10/2019
UTFAB SIS Spring 12 Presentation

22. UTFAB SIS Spring 12 Presentation
Summary
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The systems are performing exceptionally well and meeting all demands for service
Thank you for your support!
4/10/2019
UTFAB SIS Spring 12 Presentation

23. UTFAB SIS Spring 12 Presentation
Questions…
are most welcome.
4/10/2019
UTFAB SIS Spring 12 Presentation