1. BASIC IRRS TRAINING Lecture 14
Preparations of Reviewers

2. Outline Learning Objectives To start with Advance Reference Material
Reviewers’ actions
Summary
Basic IRRS Training - Preparations of Reviewers

3. Learning objectives After finishing this lecture the trainee will:
be familiar with the actions to be performed prior to an IRRS mission; in specific
will know the documents to be consulted in order to be prepared to the mission
will be acquainted with the contents and use of the Advance Reference Material
Basic IRRS Training - Preparations of Reviewers

4. To start with
Basic IRRS Training - Preparations of Reviewers

5. Please read carefully the entire document prior to a mission
IRRS Guidelines
Objectives (c.f. Lecture 1)
Structure (c.f. Lecture 1)
Preparations (c.f. Lecture 3)
Conduct of the review mission
Evaluation and documentation of Observations (c.f. Lecture 6)
Responsibilities (c.f. Lecture 4)
Please read carefully the entire document prior to a mission
PDF/SVS-23_web.pdf
Basic IRRS Training - Preparations of Reviewers

6. IAEA safety standards
IRRS Modules are related to given IAEA safety standard requirements (c.f. Lecture 2)
The safety standard most important for IRRS is GSR Part 1
Please be acquainted with all IAEA safety standard requirements related to your review areas
Basic IRRS Training - Preparations of Reviewers

7. Training documents
Reviewers are expected to recapitulate all BIT Lectures
An electronic self-training package is under preparation to facilitate the recapitulation
A refresher training is held the day before the mission starts
Basic IRRS Training - Preparations of Reviewers

8. Mission report Reviewers are expected to get familiar with
the mission report of at least one earlier mission
the mission report template to be used in the current mission (c.f. Lecture 7)
Basic IRRS Training - Preparations of Reviewers

9. Advance reference material
Basic IRRS Training - Preparations of Reviewers

10. ARM – purpose and goal
The ARM – compiled by the host country – is meant to summarize the information necessary to the reviewers for preparing themselves to the mission
The ARM is expected to be available two months prior to the mission
Basic IRRS Training - Preparations of Reviewers

11. ARM - access Available through the IRRS restricted site:
Basic IRRS Training - Preparations of Reviewers

12. ARM – Self-assessment The most important component
Answers to the Questionnaires for all Modules in the scope
Read all on your review areas and prepare questions for interviews
Basic IRRS Training - Preparations of Reviewers

13. ARM – general information
National reports (for safety convention review meetings, for stress test, etc.)
Annual reports of the regulatory body
National strategies and policies (nuclear and waste safety, security, energy, etc.)
Nuclear programme and the nuclear facilities and activities
Regulatory body policy documents
Regulatory body Management Manual
Basic IRRS Training - Preparations of Reviewers

14. ARM – legal background
Laws, acts, orders, decrees, regulations in the scope of the mission
Regulatory requirements and guides
You need to be aware of the legal background and regulations related to your review areas
Basic IRRS Training - Preparations of Reviewers

15. ARM – SA Summary For each Module:
Summary of the Self-assessment results
Conclusions and foreseen actions
Please read carefully the Chapters related to your areas
Please also read the Chapters on Modules 1 & 3
Basic IRRS Training - Preparations of Reviewers

16. ARM – Action Plan
List of actions identified in the self-assessment as necessary
Reviewers are supposed to be fully aware of these planned actions during their interviews
If an Action Plan item relates to noncompliance with IAEA safety standards, you are expected to formulate a Recommendation
Suggestions may also originate from Action Plan items
Basic IRRS Training - Preparations of Reviewers

17. ARM – policy discussions
Policy issues proposed by the hosts are discussed during the mission
They provide information to the hosts on the experience and practice in the reviewers’ countries
Documents and facts related to the policy discussions are part of the ARM
Basic IRRS Training - Preparations of Reviewers

18. Reviewers’ actions
Basic IRRS Training - Preparations of Reviewers

19. Be aware that:
You are expected to assess the ARM against the relevant IAEA safety standards
You need to form an initial opinion of your subject area
You need to allocate the necessary time for reviewing the ARM before the mission
Experience shows that at least a full week is needed for an average reviewer to make these reviews before the mission
It is a very heavy work for the host country to assemble and edit the ARM and make necessary translations.
Basic IRRS Training - Preparations of Reviewers

20. First impressions
Reviewers are expected to summarize their first impressions
issues to investigate further
open questions
possible findings
missing documents or data
They are to be sent to the TL and TC two weeks prior to the mission
Basic IRRS Training - Preparations of Reviewers

21. Summary (1) Read through the IRRS Guidelines
Revise training course material
Familiarize with the IAEA Safety Standards relevant for the assigned module(s)/areas
Obtain from the ARM a sound picture about the legal background and regulations relevant for the assigned module(s)/areas
Assess that part of the ARM which is related to the assigned module(s)/areas and make note of issues that require further clarification during the interviews, i.e. missing or incomplete information
Basic IRRS Training - Preparations of Reviewers

22. Summary (2)
Prepare a list of questions that may clarify the issues found (to be handed over to the counterpart)
Write down the first impressions, possible concerns and conclusions to be discussed during the initial team meeting
Team members are supposed to read only that part of the ARM that is related to the assigned module(s)/area(s). But remember that the ARM on Modules 1 and 3 provides valuable legal and regulatory background information that should be of interest for all reviewers
Basic IRRS Training - Preparations of Reviewers

23. THANK YOU FOR YOUR ATTENTION
This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission
Photo: V. Friedrich
Basic IRRS Training - Preparations of Reviewers

24. Discussion
What is your estimate of the total time to be spent with preparations to a mission?
As a reviewer what do you expect from the self- assessment question-and-answer sets?
What is the advantage of preparing your questions to your counterpart prior to the mission?
Basic IRRS Training - Preparations of Reviewers