1. Civic Facilities Condition Assessments 2016
The City of Prince George owns over 50 buildings comprising 163,000m2 or 1.75M sq.ft of floor area. In order to support maintenance and replacement planning, the City created an Excel based planning model in 2013 that calculated re-investment budgets based on the building components estimated service life and age. The next step to improve short and long term capital planning is knowing the actual condition of the building components. Some components may out live their estimated service lives and some may fail prematurely.
In 2015, the City hired experienced building condition assessors to inspect 7 of our buildings. The outcomes were presented to Council by Frank Blues near the end of last summer. Since then, 17 more buildings have now been assessed. These include the Civic Ctr, CN Centre, Kin Centre 2 and 3, the Exhibition Sports Centre also known as the Gymnastics Building and historical Drill Hall, the Connaught Youth Centre, PG Playhouse, Vanway Firehall, the Hart Firehall, Search & Rescue building, Studio 2820 and 2880 Gallery buildings, and the 18th Avenue Public Works Yard buildings.
During the facility condition assessments, members of the City’s Advisory Committee on Accessibility accompanied the inspectors and audited several of the facilities. The Committee produced a report that will be presented to you by Hillary Morgan later this evening.

2. Condition Rating System
There were 7 buildings assessed by AECOM Engineering and 10 assessed by Tetra Tech as part of the BUILDER SMS implementation. All of the inspectors use a nine level rating system that classifies the building components visually inspected into one of three colour bands:
Green - rating from 86 to 100; generally in good condition, but ratings at the lower end may be nearing
the optimal time for preventative maintenance or minor repairs. More than one major subcomponent may suffer from slight degradation.
Amber - rating from 56-85; minor repair to several related subcomponents or significant repair to one or more individual subcomponents, but not enough to replace the entire components system ie. the entire mechanical or electrical system. Serviceability or reliability is degraded.
Red - rating from 0-55; requires major repair or replacement of the entire facility system ie. the entire mechanical or electrical system. Severe to total degradation.

3. BUILDER SMS Inventory & Condition
Fire Hall #4 BCI 94
In order to house all of the collected inventory and condition data and keep it in a format that provides work plans over a 10 year period, the City chose to implement the BUILDER Sustainment Management System created by the US Army Corp of Engineers. As you know, this was the tool used during the first inspections in BUILDER was implemented this summer in July 2016.
This is a screen shot of BUILDER, showing some of the inventory at the Hart Firehall (click). Each inspected component receives a condition score from the inspector (click) that is then rolled up into a System Condition Index (click). In this case it shows the Firehall’s roof system has a condition of 78 and is in the amber category. BUILDER calculates an overall Building Condition Index (or BCI) by rolling up the System Condition scores and weighting them by the system’s replacement value (click). This is the rolled up BCI for the Hart Firehall.
If a facility has a number of components in need of replacement, but the facility’s more expensive components like the superstructure or exterior enclosure score in the green, the overall condition rating will favour the more expensive components and give the building a higher overall BCI. This is why it is important when planning maintenance and replacement projects, that the scores at the system or component level are looked at rather than the overall building score.

4. BUILDER SMS
Deterioration curves are developed within the software and over time show the optimal point at which work should be done to avoid more costly rehabilitation projects later. It must be remembered that a building or component won’t stay in the green zone without investment in preventative and corrective maintenance.

5. BUILDER Work Plan
This is an example of the first few years of the 10 year work plan for the Civic Centre that BUILDER provides. It lists the required maintenance and replacements for each year based on the condition, remaining service life and deterioration curves.
Although the BUILDER cost estimates are a good starting point for budget estimates, the City will be evaluating and adjusting the cost estimates in BUILDER using actual project costs.

6. Backlog of Work Identified in Condition Assessments
This graph shows the last 10 years re-investment for the 17 buildings and the next 10 years required re-investments based on the 2016 condition assessments. These are projects that are considered maintenance and replacement work and does not include betterment or new asset projects. The backlog value you can see in 2017 for these seventeen buildings totals $8.4M. The back log of work is primarily a result of assets that are beyond their expected service life and rated with a Amber or Red condition score.

7. Re-Investments Identified in Proposed 2017-2026 CEP
In order to spread the required work over a more feasible time period, this graph shows the re-investment projects, including the backlog, that are currently in the proposed Capital Expenditure Plan.

8. Questions?
The City has now completed condition assessments on approximately 50% of the total square footage of its civic facilities. An annual civic facility inspection program is planned to continue in 2017 with an approximate 5 year inspection cycle for each building. This will allow the City to continue to document the condition of its civic facilities and identify the timely repair and renewal activity to lower the overall costs of ownership. (click)