1. electronic DS-2019 Request packet
January 9, 2017

2. iNTRODUCTIONs
International Student and Scholar Services: who are we and what do we do?
International Scholars: who are they?
SEVIS=Student and Exchange Visitor Information System: what is it?
Sunapsis=International student and scholar software management system

3. why sunapsis? Ability to digitize information
Take in information directly
HR datafeed
Automate processes
Ensure compliance with immigration regulations

4. benefits for academic departments
No signatures needed
Faster filling out of forms
Better data accuracy for both scholars and departments
Drop-down fields
Required fields/validation
Faster turnaround for returning documents
Save the trees

5. Current DS-2019 request packet
Page One
Instructions
List of required supporting documentation
ISSS fee chart with payment options

6. Current DS-2019 request packet
Page Two
Section A completed by prospective EV
Purpose for request (begin new program or transferring from another program)
Biographic information
Name of host & department here at CSU
Position in home country

7. Current DS-2019 request packet
Page Three (Section A continued)
Prospective EV’s previous time in J status (if any)
Funding information (must meet certain minimum requirements)

8. Current DS-2019 request packet
Page Four (Section A continued)
Biographic information for dependents (if any)

9. Current DS-2019 request packet
Page Five
Section B completed by department representative
EV category selection
Scholar name and CSU ID number
Dates of visit
Description of proposed activities
Site of activity

10. Current DS-2019 request packet
Page Six (Section B continued)
English proficiency requirements explained
Methods for documenting English proficiency explained

11. Current DS-2019 request packet
Page Seven (Section B continued)
English proficiency interview questions
Assessment scorecard and comments

12. Current DS-2019 request packet
Page Eight (Section B continued)
Who will mail the DS-2019 to the EV?
Who will pay for the mailing
Reminder about supporting documentation required
Departmental attestations
Signatures from host supervisor and department chair

13. Current DS-2019 request packet
Page Nine (Section B continued)
Export compliance questions
Note - Only certain departments must complete this form!
If required, tell us more about what the EV will be doing, what projects the EV will work on, publication and/or access restrictions.

14. Current DS-2019 request packet
Page Ten (Section B continued)
Any additional information about EV’s activities
Supervisor’s signature
Name of person completing the form if other than the prospective EV’s direct supervisor.

15. Current DS-2019 request packet
Page 11 (Section B continued)
Instructions and definitions for the export compliance questionnaire

16. Current DS-2019 request packet
Page Twelve (Section B continued)
More export compliance definitions

17. Electronic Workflow
Same thing, except online!

18. Electronic Workflow – Step 1
Exchange Visitor fills out Section A online
Department contact receives an notification that Section A is complete

19. Electronic Workflow – Step 2
Department contact fills out “Department Information” form
Department contact indicates a person to fill out the remaining forms
An is sent out for each additional form

20. Electronic Workflow – Step 3
Other department personnel fill out the remaining forms
Department head receives notification that all forms are completed (via )
Scot Allen receives PDF of export compliance questionnaire

21. Electronic Workflow – Step 4
Department head signs off on the entire packet
Office of International Programs receives notification that the packet is complete

22. DEMO

23. Timeline Testing for 1 or 2 departments to begin in February
Fixes and customization in March
Go-live for all departments in April

24. Expectations and Needs
List of department users
Needed for permissions and setting up second approvers
us and we’ll set you up!
“Guinea pig” departments
Help us work out the bugs
Get to steer the ship (a little bit)
Talk to us afterwards if your department is interested!

25. Q&A