1. Reactec Analytics Platform
Operator Toolbox Talk
Required for users of ATEX HAVmeter and their direct line managers v7
Ensure the presentation and notes content are fully understood
The Value propositions in each slide (complemented with these notes – need to be delivered):
Before presenting
Ask the audience what they do for HAVs just now
If they do actually do something, how do they manage this :
Walk them through there processes and do not be judgmental.
Praise them for doing something and maybe highlight other points that they may want to do that benefits them. Like vibration testing ?
Question how laborious they feel their process is? OR If they don’t really do much highlight how laborious it would be.
How accurate is their process?
How do they store all the data ect ?
This will keep the presentation interactive and make the prospective customer involved in the whole process.
Designers and manufacturers of the

2. Health Effects of Exposure to Vibration
Regular and frequent exposure to hand-arm vibration can lead to two health conditions
Hand Arm Vibration syndrome (HAVS)
and
Carpal Tunnel Syndrome (CTS)

3. What is Hand Arm Vibration Syndrome? HAVS
Symptoms and effects of HAVS include
tingling and numbness in the fingers which can result in an inability to do fine work (e.g. assembling small components) or everyday tasks (e.g. fastening buttons)
loss of strength in the hands which might affect the ability to do work safely
the fingers going white (blanching) and becoming red and painful on recovery, reducing ability to work in cold or damp conditions especially outdoors

4. What is Carpal Tunnel Syndrome? CTS
Carpal tunnel syndrome is caused by compression of the nerve that controls sensation and movement in the hands
The carpal tunnel is a narrow passage in your wrist made up of small bones and a tough band of tissue. It acts as a pulley for the tendons that bend the fingers
Symptoms of CTS include tingling, numbness, pain and weakness in the hand which can interfere with work and everyday tasks

5. HAV Syndrome is irreversible while CTS may be improved with surgery
What are the effects?
Symptoms of both may come and go, but with continued exposure to vibration they may become permanent and cause pain, distress and sleep disturbance
This can happen after only a few months of exposure, but in most cases it will happen over a few years
HAV Syndrome is irreversible while CTS may be improved with surgery

6. 5,000,000 users in Great Britain* 2,000,000 exposed to high levels*
How severe is the problem?
HAVS- Related Legislation
The control of Vibration at Work Regulations 2005
“Protect workers’ health & safety from vibration exposure due to vibratory equipment transmitted by hand contact”
Health and Safety at Work Act 1974
“Every employee is entitled to safety in the workplace”
“It shall be the duty of every employee while at work to take reasonable care for the health and safety of himself and of other persons … at work”
5,000,000 users in Great Britain*
2,000,000 exposed to high levels*
300,000 suffering advanced stages of HAVS*
6 You can develop HAVS within 6 months. (HSE) 2012
50% of all reported Occupational industrial diseases are HAVS related (HSE) 2012
10% of people exposed to 100 points will develop HAVs within 12 years (HSE) Inspector Guide
*Medical Research Council
SUMMARY
Just quote the key facts

7. Watch a victims perspective

8. HAVs Exposure Points System
The points system has been devised by the Health and Safety Executive (HSE) to simplify assessing daily exposure to vibration
Allows risk from using more than one tool type to be easily combined
Takes into account time on the tool and the magnitude of vibration from the tool which are likely to cause HAVs
The system converts the vibration magnitude (m/s²) in a period of 8 hours (A(8)) into risk assessment points
100 points = exposure action value (EAV), equivalent to 8 hours use of a tool with a vibration of 2.5m/s2
400 points = exposure limit value (ELV) ), equivalent to 8 hours use of a tool with a vibration of 5m/s2

9. HSE Assessment System
How vibration level and duration are converted to exposure risk
Tool vibration (m/s2) 3 5 10 15
Points per hour 18 50
200
450
*HSE Website:
An increase of exposure points is non-linear with vibration magnitude
Chart indicates points per hour of each level of magnitude.
Angle grinder
vibration magnitude 5m/s2
Trigger time: 3 hours
PRODUCES: 150 EXPOSURE POINTS
SUMMARY
Emphasise that exposure points is a non-linear relationship between vibration level and trigger time – table curve indicates this.
Sampling exposure or using paper based systems are prone to errors – even underestimating a workers time by 30 mins pushes them into their EAV threshold……
…………………………………………………………………………………………………………………………………………
BACKGROUND INFORMATION
The Health and Safety Executive have established a points system based on a defined tool vibration level times trigger time in any one 8 hour period
There are two limit levels
An EAV at 100 points = a requirement to implement action plans to reduce exposure to as low as feasibly possible. Equivalent to 8 hours exposure to 2.5m/s2
An ELV at 400 points = immediately stop exposure
Relying on an individuals assessment can give critical exposure calculation errors with even a small amount of time on high vibration tools
Manual assessment of exposure is only spot checking, even the smallest under assessment of tool use (between 0 and 2 hours is where the most dramatic ratio occurs on the chart) then operators using tools of 6 m/s and above for example will breach an action level with just half an hour margin of error. So employers who think operators only use power tools for a short time per day can easily breach action levels.
Page 9

10. HSE Traffic Light Indicators
Green
0 – 100 points (for healthy workers)
Below Exposure Action Value
Amber
points (for healthy workers)
Exceeding Exposure Action Value
Action must be taken to reduce risk
Red
Over 400 points (for healthy workers)
Exceeding Exposure Limit Value
Work should stop
N.B. Workers identified as either AT RISK OF DEVELOPING HAVS or AS HAVING EARLY STAGE HAVS will require lower points allocation
Page 10

11. Responsibilities Line Manager – Know which employees are at risk
Provide information to employees
Ensure control measures are in place
Plan tasks to eliminate or reduce exposure
Ensure employees take part in health surveillance
Investigate when a new or worsening case of HAVS is identified
Employee –
Know how to spot early signs of HAVS
Report any problems to their line manager
Take part in health surveillance
Make sure control measures are used correctly

12. Responsibilities Line Manager – Don’t just monitor - manage
Track the effectiveness of possible control measures
Automation
Job rotation
Alternative equipment
More appropriate tools
Understand that 100 points is NOT safe
Employee –
Take responsibility and check exposure level
Use tools correctly
Don’t over tighten the grip
Keep hands warm in the cold
Be cognisant of outside work activity. (Cold weather motor biking; trail biking; chainsaws ……….. etc)

13. ATEX Ratings IP Rating IP65 Operating Temperature Range -20°C to +50°C
The ATEX-accredited version of the highly successful HAVmeter system has been specifically designed to monitor Hand Arm Vibration Syndrome (HAVS) exposure on hand tools. The system can now be deployed in the offshore Oil and Gas, Nuclear, Petrochemical and other ATEX industries.
IP Rating
IP65
Operating Temperature Range
-20°C to +50°C
Storage Temperature Range
Memory
Up to 400 tool connections
Communications
Close range inductive data communication (13.56MHz)
Battery
Internal lithium ion polymer
Rechargeable battery
Charge Time
Up to 10 hours
Battery Life
The ATEX HAVmeter is designed and manufactured to the requirements for
Intrinsically Safe apparatus for potentially explosive atmospheres to comply with European ATEX and International IECEx directives required for potentially hazardous and explosive
The ATEX HAVmeter has been fitted with a built in lanyard loop for added safety to comply with the working at heights directive, assisting operators in hazardous environments when using power tools.

14. ATEX HAVmeter Ratings Baseefa Certification:
Suitability
Non-mining product, Group II, category 1 for use in gas/vapour/ mist atmospheres.
Special conditions for safe use
1. The HAVmeter must always be fitted with the bump sleeve before being taken or used within a hazardous area.
2. The HAVmeter may not be charged on a Basestation within a potentially hazardous environment.
3. The HAVmeter may be damaged if the HAVmeter is left in a discharged state for an extended period of time, therefore the HAVmeter must be recharged at least once every month. This implies the Basestation should remain on a power on condition when storing HAVmeters
Definitions
II – Electrical equipment for use in places with an explosive atmosphere other than mines/underground
1G – Suitable for gas zone 0 atmospheres
Ex - Explosive Atmosphere
ia – Intrinsically safe
IIC – Non mining test gas hydrogen
T4 – Max surface temperature 135c
Ga – Gas Zone 0
CE compliant
WEEE compliant
Baseefa Certification:
Baseefa Ref: Baseefa 10ATEX0224X
The ATEX Certification Code:
II IG Ex ia IIC T4 Ga (-20°C to 50°C)
IECEx Certification Code
Ex ia IIC T4 Ga (-20°C to 50°C)
IECEx Ref:
IECEx BAS X
Temperature: T4

15. ATEX Tool Tag Ratings

16. ATEX Basestation Ratings

17. Using the System

18. Using the System Step 2 Personal EAV & ELVs
Provides personal protection for workers identified as either “At greater risk” of developing HAVS or those identified as already having developed HAVS
Allows those identified as having early stage HAVS to continue to work
Operator Cards
Operator Cards are pre programmed with relevant details of employee
Contains employee’s name; ID number and personal EAV and ELV levels
Allows HAVmetersystem to collect accurate data
Utilises Personal Exposure Action and Limit Values for each employee
It is vital that each employee uses their personal operator card every time they collect a HAVmeter
SUMMARY
…………………………………………………………………………………………………………………………………………
BACKGROUND INFORMATION
The work flow for using the HAVmeter systems starts with;
An operator “swiping” out a HAVmeter. This personalises the HAVmeter to the operator and provides the HAVmeter with information on the operator identity and their individual Exposure values. Operators with early stages of HAVs can have lower action and limit values to allow them to continue to work but at lower levels.
The operator picks up the HAVmeter and uses it on all tagged tools within their working day.
By RFID technology the HAVmeter picks up the tool identity to combine with the operator identity.
Within the HAVmeter the HSE methodology is applied to calculate the operators cumulating exposure points.
Three LED lights are used to give instant visual warnings to the employee and anyone within sight of them that they are
Under their EAV level - GREEN
Have exceeded their EAV level – AMBER
Have reached their ELV level – RED and must stop
In support of employee self management of exposure levels – tool tags vary in colour. Enables the operator to move to a lower vibration tool if they are clocking up too many points
Green = <2.5m/s2 Note : at 2.5 max continual use = 8 hours to reach Action value
Amber = 2.5 <> 5m/s Note at 5.0 max continual use = 2 hours to reach Action value
Red = >5m/s
At the end of the day the operator returns the HAVmeter to the Basestation. On docking, the HAVmeter downloads the data within the HAVmeter of all the employees exposure details since undocking, into an internal memory in the Basestation. From this point on all data collection and management is fully automated

19. Using the System Step 3 Basestation Charges the HAVmeters
Downloads data from HAVmeters
Communications Basestations automatically transmit data to a secure reporting website
Swipe out a HAVmeter
Hover the operator card over the keypad to release a HAVmeter
One HAVmeterunit on the Basestation will flash.
This unit should be removed whilst flashing
The HAVmeter LCD screen will alternate between Operator’s initials; Points accrued and the HAVmeter battery level
SUMMARY
…………………………………………………………………………………………………………………………………………
BACKGROUND INFORMATION
The work flow for using the HAVmeter systems starts with;
An operator “swiping” out a HAVmeter. This personalises the HAVmeter to the operator and provides the HAVmeter with information on the operator identity and their individual Exposure values. Operators with early stages of HAVs can have lower action and limit values to allow them to continue to work but at lower levels.
The operator picks up the HAVmeter and uses it on all tagged tools within their working day.
By RFID technology the HAVmeter picks up the tool identity to combine with the operator identity.
Within the HAVmeter the HSE methodology is applied to calculate the operators cumulating exposure points.
Three LED lights are used to give instant visual warnings to the employee and anyone within sight of them that they are
Under their EAV level - GREEN
Have exceeded their EAV level – AMBER
Have reached their ELV level – RED and must stop
In support of employee self management of exposure levels – tool tags vary in colour. Enables the operator to move to a lower vibration tool if they are clocking up too many points
Green = <2.5m/s2 Note : at 2.5 max continual use = 8 hours to reach Action value
Amber = 2.5 <> 5m/s Note at 5.0 max continual use = 2 hours to reach Action value
Red = >5m/s
At the end of the day the operator returns the HAVmeter to the Basestation. On docking, the HAVmeter downloads the data within the HAVmeter of all the employees exposure details since undocking, into an internal memory in the Basestation. From this point on all data collection and management is fully automated

20. Using the System Step 4 Attaching the HAVmeter to tools
Check Tool Tag is clean of dirt build- up
Place the HAVmeter onto the Tool Tag
When first placed on the Tool Tag, the HAVmeter display will show the total points accrued from this tool in the current shift
If the HAVmeter does not read the Tag correctly- if the Tag is damaged or not programmed- the HAVmeter LCD screen will read “TAG” and all three lights will flash
N.B. Do NOT allow other operators to use your HAVmeter.
SUMMARY
…………………………………………………………………………………………………………………………………………
BACKGROUND INFORMATION
The work flow for using the HAVmeter systems starts with;
An operator “swiping” out a HAVmeter. This personalises the HAVmeter to the operator and provides the HAVmeter with information on the operator identity and their individual Exposure values. Operators with early stages of HAVs can have lower action and limit values to allow them to continue to work but at lower levels.
The operator picks up the HAVmeter and uses it on all tagged tools within their working day.
By RFID technology the HAVmeter picks up the tool identity to combine with the operator identity.
Within the HAVmeter the HSE methodology is applied to calculate the operators cumulating exposure points.
Three LED lights are used to give instant visual warnings to the employee and anyone within sight of them that they are
Under their EAV level - GREEN
Have exceeded their EAV level – AMBER
Have reached their ELV level – RED and must stop
In support of employee self management of exposure levels – tool tags vary in colour. Enables the operator to move to a lower vibration tool if they are clocking up too many points
Green = <2.5m/s2 Note : at 2.5 max continual use = 8 hours to reach Action value
Amber = 2.5 <> 5m/s Note at 5.0 max continual use = 2 hours to reach Action value
Red = >5m/s
At the end of the day the operator returns the HAVmeter to the Basestation. On docking, the HAVmeter downloads the data within the HAVmeter of all the employees exposure details since undocking, into an internal memory in the Basestation. From this point on all data collection and management is fully automated

21. Using the System Step 4 HAVmeter LCD display shows: operator initials
points accrued
battery status
The HAVmeter should be returned to the Basestation immediately after the shift is finished
HAVmeter Display
Flashing GREEN indicates that the operator has not yet exceeded their personal Exposure Action Value and is safe to continue using power tools
Flashing AMBER indicates that the operator has reached (or exceeded) their personal Exposure Action Value (EAV) and is at risk of causing harm to themselves
Flashing RED indicates that the operator has exceeded their personal Exposure Limit Value (ELV) and is in real danger of causing permanent damage to their fingers; hands & arms

22. Return HAVmeter to Basestation
Using the System
Step 7
Return HAVmeter to Basestation
When finished using power tools for the shift:
Return HAVmeter to any Basestation
HAVmeter will automatically:
Commence recharging
Upload all activity data collected
N.B. The HAVmeter requires up to 10 hours to fully recharge after extensive use

23. 3 2 4 1 Data & reports management
Daily data backup.
Secure data hosting and employee access.
Internet enabled PC or tablet to access reports.
Data and reports hosted by Reactec
Automatic reports and alerts 3
Cloud based reports
Company manages employee access to real-time reports.
Communications module sends Basestation data to the cloud based reports 2
Regional Managers
HAVmeter data downloads to the Basestation
H&S
Managers 4
Employees view
reports and receive auto s 1
SUMMARY
HAVmeter placed back onto a Basestation
HAVmeter data downloads to the Basestation
Communications module sends Basestation data to the cloud based reports
Cloud based reports - Company manages employee access to real-time reports
4. Employees view reports and receive auto s
…………………………………………………………………………………………………………………………………………
BACKGROUND INFORMATION
At multiple times per day (duration can be amended by yourself) the data in the Basestation is transmitted via mobile phone technology to a cloud based data server.
The mobile phone technology used has the widest coverage across the UK and Ireland and is not dependant on high speed data signals as the amount of data transmitted is very small.
The data transfer is encrypted.
Access to the online data and reports are totally controlled by you. The online reports are hosted by a third party supplier which is already used by several UK Government bodies and secured with HTTP technology.
Your central company administrator would manage a multi-tiered set of access rights from line supervisors, to H&S experts, HR compliance managers and business leaders.
Reactec has no access to the data to ensure compliance to data protection laws.
The system also provides robust provisions to prevent tampering and deliver detailed audit trails for the same reason.
Once access rights are set up all levels of management have instant access to the appropriate data providing they have access via a PC, tablet or smart phone to the internet.
HAVmeter placed back onto a Basestation
Team leaders
Depot
Manager
Page 23

24. Which would you rather have?

26. HAVS protection Make it personal
Contact our customer service team with any further questions
Tel: + 44 (0)
Web: