1. TECHNICAL COMMUNICATION 1
Types of reports

2. We are writing reports As evaluation As summary of findings
As analysis of data and info
As presentation of proposal/ recommendation

3. Who should read our reports
PRIMARY audience
Secondary audience
Others audience

4. Progress report/status report
Types of reports
Progress report/status report
Field trip report
Inspection report

5. Cont…
Accident Report

6. PROGRESS REPORT To show how much work has been completed
Discusses the remaining tasks should be done/completed
List of recommendation

7. Basic area of a progress report
Introduction/ purpose statement
Work scheduled
problems
Work completed

8. FIELD TRIP
is a journey by a group of people to a place away from their normal environment.
purpose of the trip is usually observation for education or non-experimental research
aim of this research is to observe the subject in its natural state and possibly collect samples.

9. Example of field trips A visit to a bakery A visit to a zoo
A visit to shopping malls
A visit to a football match
Click sample

10. Field trip report should include:
Intro
Trip objective
Methods
Results/findings
Conclusion
Sample of reports

11. Inspection report Explain the condition or suitability of certain area
highlighting the exact details of current condition
Is normally needed to make a decision
Some analysis/ recommendation
Areas of improvement
Click sample

12. (Take pictures of the Evidence)
Task
In a duration of not more than 30 minutes, choose an area around UTHM –find the nearest area and do an inspection of the area and report the findings to your classmates.
(Take pictures of the Evidence)

13. WHAT TO LOOK AT
Introduction – what was being inspected, who was involved, where and where the inspection took place
Objectives – why the inspection was necessary
Methods – how the inspection was carried out
Results / Findings – what the inspection revealed (the details), e.g. conditions or quality of equipment, and deficiencies or conditions that need to be corrected or redone
Conclusion – a general statement of results, perhaps with a recommendation

14. WRITING THE REPORT Introduction
The inspection was conducted in one of the buildings in UTHM area. As a technician, I was required to inspect the flaw conditions of the classroom as complained by the users. The inspection was done within an hour and some observation was recorded.
Objectives
The inspection was necessary to be done in order to find out any defects in any of the classroom identified before they are being used by the students. This was to ensure the safety of the students so that they can study in a conducive environment. Action should be taken immediately after the inspection.
Methods
The inspection was video recorded and the obtained data was jotted down in the necessary forms. The data was then analysed and tabulated into graphs accordingly. The report was later sent to the respective person (technician, stake holder, etc) for future action.

15. Cont…. Results / Findings
Based on the inspection, it was found that the ceiling has two big holes that appears to be hazardous to the users especially when it rains. It was also stated that ten students’ chairs were broken. Immediate action should be taken, such as replacing the broken furniture and fixing the ceiling.
Conclusion
The results show that the problems should be fixed for the safety of all users. It is important for users to make complaints regarding malfunction facilities, so that necessary action could be taken immediately. For the respective person, they should be aware of the conditions by making several inspections before the buildings or facilities can be fully utilised.

19. CLASS ACTIVITIES
After gathering the information and taking pictures- share your findings with the rest of the groups.= intro/methods/objectives/findings etc
Put your pictures for a slide presentation-
Document your findings according to your creativity-small scrapbook/newsletter/report
(submit after mid- sem break- 2 weeks time: latest 4 Nov )

20. Accident report
Requires the writers to explain in detail on what had happened
Normally in printed form
To inform the authority or management of any event that had happened.

21. End of session…
Thank you for your attention 