1. Skills for Success with Microsoft® Office 2010
PowerPoint Lecture to Accompany
Skills for Success with Microsoft® Office 2010
Word Chapter 4
Apply Special Text, Paragraph, and Document Formats
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2. Introduction In Skills 1–10, you will:
Skill 1 – Create Multiple-Column Text
Skill 2 – Insert a Column Break
Skill 3 – Apply and Format Text Effects
Skill 4 – Use and Create Quick Styles
Skill 5 – Add Borders and Shading to Paragraphs and Pages
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3. Introduction Skill 6 – Insert and Format Clip Art Graphics
Skill 7 – Insert SmartArt Graphics
Skill 8 – Format SmartArt Graphics
Skill 9 – Create Labels Using Mail Merge
Skill 10 – Preview and Print Mail Merge Documents
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4. Introduction
Using Skills 1-10 will enable you to create documents like these:
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5. Skill 1: Create Multiple-Column Text
In a brochure or flyer, using multiple columns make text easier to read. Two or three columns are typically used on a standard
8 ½ x 11 “ page.
Columns button
Section Break indicator
Word, Chapter 4, Skill 1, Figure 1
Text formatted in two columns
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6. Skill 1: Create Multiple-Column Text
Section
break marks the end of one section and the
beginning of another section.
Section is a portion of a
document that can be formatted differently
from the rest of the document
Font changed
Font size changed
Word, Chapter 4, Skill 1, Figure 2
Paragraph spacing reduced
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7. Skill 1: Create Multiple-Column Text
Columns dialog box
Line between check box
Word, Chapter 4, Skill 1, Figure 3
Columns of equal width
Paragraph text justified
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8. Skill 1: Create Multiple-Column Text
Line between columns
Word, Chapter 4, Skill 1, Figure 4
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9. Skill 2: Insert a Column Break
Forces the text following the break to the top of the next column but does not automatically create a new page
If the document has multiple sections, by
default actions from the Page Setup dialog
box apply only to the current section.
Breaks button
Word, Chapter 4, Skill 2, Figure 1
Breaks gallery
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10. Skill 2: Insert a Column Break
Word, Chapter 4, Skill 2, Figure 2
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11. Skill 2: Insert a Column Break
Word, Chapter 4, Skill 2, Figure 3
Column break marker
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12. Skill 2: Insert a Column Break
An uneven column break will
enable you to insert a graphic or another
object.
Word, Chapter 4, Skill 2, Figure 4
Spacing reduced between columns
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13. Skill 3: Apply and Format Text Effects
Decorative formats, such as outlines, shadows, text glow, and colors, that make text stand out
Text Effects button
Text Effects gallery
Word, Chapter 4, Skill 3, Figure 1
Text formatting options
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14. Skill 3: Apply and Format Text Effects
By typing the font size, you are not
restricted to the displayed sizes when you
click the Font Size arrow.
Font size typed into Font Size box
Text Effects applied
Word, Chapter 4, Skill 3, Figure 2
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15. Skill 3: Apply and Format Text Effects
Outline color changed
Word, Chapter 4, Skill 3, Figure 3
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16. Skill 3: Apply and Format Text Effects
Shadow and Glow applied to title
Word, Chapter 4, Skill 3, Figure 4
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17. Skill 4: Use and Create Quick Styles
A predefined set of formats that can be applied to text, a paragraph, a table cell, or a list.
Quick Style
A style that can be accessed from a Ribbon gallery of thumbnails
Heading 1 preview
Word, Chapter 4, Skill 4, Figure 1
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18. Skill 4: Use and Create Quick Styles
Live Preview displays the title using the
Heading 1 Quick Style. The Quick Style is
not applied until you click the Quick Style
button
Heading 2 style applied to subtitle
Word, Chapter 4, Skill 4, Figure 2
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19. Skill 4: Use and Create Quick Styles
Small caps and color applied to subtitle
Word, Chapter 4, Skill 4, Figure 3
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20. Skill 4: Use and Create Quick Styles
Custom Quick Style displays on Ribbon
Word, Chapter 4, Skill 4, Figure 4
Style applied to second subtitle
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21. Skill 5: Add Borders and Shading to Paragraphs and Pages
To make a paragraph stand out in
a document, add a paragraph border.
Borders button arrow
Word, Chapter 4, Skill 5, Figure 1
Border added to paragraph
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22. Skill 5: Add Borders and Shading to Paragraphs and Pages
Word, Chapter 4, Skill 5, Figure 2
Font color changed and text centered
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23. Skill 5: Add Borders and Shading to Paragraphs and Pages
New border style
Border preview
Word, Chapter 4, Skill 5, Figure 3
Border color
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24. Skill 5: Add Borders and Shading to Paragraphs and Pages
Page border applied
Shading added
Word, Chapter 4, Skill 5, Figure 4
Border formatted
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25. Skill 6: Insert and Format Clip Art Graphics
A set of images, drawings, photographs, videos, and sound included with Microsoft Office or accessed from Microsoft Office Online. You insert clip art from the Clip Art task pane.
Clip Art task pane
Search Microsoft Office Online
Search for box
Word, Chapter 4, Skill 6, Figure 1
Desired image
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26. Skill 6: Insert and Format Clip Art Graphics
The image is placed at the insertion point
as an inline image—as if it were a character
from the keyboard.
Inserted image
Word, Chapter 4, Skill 6, Figure 2
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27. Skill 6: Insert and Format Clip Art Graphics
Text wraps around the image
Word, Chapter 4, Skill 6, Figure 3
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28. Skill 6: Insert and Format Clip Art Graphics
Word, Chapter 4, Skill 6, Figure 4
Image moved
Line between columns removed
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29. Skill 7: Insert SmartArt Graphics
A visual representation of information.
SmartArt button
Process type
Preview area
Word, Chapter 4, Skill 7, Figure 1
Vertical Process layout
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30. Skill 7: Insert SmartArt Graphics
Text Pane button
Word, Chapter 4, Skill 7, Figure 2
SmartArt graphic
Placeholder text
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31. Skill 7: Insert SmartArt Graphics
Text Pane button
Text pane
Word, Chapter 4, Skill 7, Figure 3
To move to the next [Text] shape, you must
click in the shape—you cannot use Tab to
move from one shape to the next
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32. Skill 7: Insert SmartArt Graphics
Add Shape button
New bullet point
Word, Chapter 4, Skill 7, Figure 4
Added point makes shapes and text smaller
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33. Skill 8: Format SmartArt Graphics
When you change the height or width of a
SmartArt graphic, the shapes and the text
will automatically adjust to fit the available
space.
Size button
Text automatically resized
Word, Chapter 4, Skill 8, Figure 1
SmartArt graphic resized
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34. Skill 8: Format SmartArt Graphics
Text Fill button
Color shading and text color changed
Word, Chapter 4, Skill 8, Figure 2
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35. Skill 8: Format SmartArt Graphics
Shape Effects button
Preset 5 effect applied
Word, Chapter 4, Skill 8, Figure 3
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36. Skill 8: Format SmartArt Graphics
One Page button
Tight Reflection, touching effect applied to text
Word, Chapter 4, Skill 8, Figure 4
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37. Skill 9: Create Labels Using Mail Merge
A Word feature that is used to customize letters or labels by combining a main document with a data source.
Main Document
Contains the text that remains constant.
Data source
Contains the information – such as names and addresses – that changes with each letter or label.
Word, Chapter 4, Skill 9, Figure 1
New address added to table
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38. Skill 9: Create Labels Using Mail Merge
Start Mail Merge button
Label Options dialog box
Word, Chapter 4, Skill 9, Figure 2
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39. Skill 9: Create Labels Using Mail Merge
View Gridlines button
Label structure displayed in document
Word, Chapter 4, Skill 9, Figure 3
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40. Skill 9: Create Labels Using Mail Merge
Update Labels button
Address Block button
Word, Chapter 4, Skill 9, Figure 4
Address Block fields inserted in document
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41. Skill 10: Preview and Print Mail Merge Documents
It is good practice to preview your labels before printing them so you can see whether formatting changes are necessary.
Preview Results button
Bottom of label is cut off
Word, Chapter 4, Skill 10, Figure 1
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42. Skill 10: Preview and Print Mail Merge Documents
Font and Font Size changed for first label only
Spacing Before changed for first label only
Word, Chapter 4, Skill 10, Figure 2
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43. Skill 10: Preview and Print Mail Merge Documents
All labels are reformatted
Word, Chapter 4, Skill 10, Figure 3
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44. Skill 10: Preview and Print Mail Merge Documents
New file merges main document and data source
Word, Chapter 4, Skill 10, Figure 4
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45. Skills for Success In Chapter 1, you practiced the following skills:
Skill 1 – Creating Multiple-Column Text
Skill 2 – Inserting a Column Break
Skill 3 – Applying and Formatting Text Effects
Skill 4 – Using and Creating Quick Styles
Skill 5 – Adding Borders and Shading to Paragraphs and Pages
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46. Skills for Success
Skill 6 – Inserting and Formatting Clip Art Graphics
Skill 7 – Inserting SmartArt Graphics
Skill 8 – Formatting SmartArt Graphics
Skill 9 – Creating Labels Using Mail Merge
Skill 10 – Previewing and Printing Mail Merge Documents
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47. More Skills for Success
You may want to practice the following More Skills:
More Skill 11 – Create Resumes from Templates
More Skill 12 – Create Outlines
More Skill 13 – Prepare Documents for Distribution
More Skill 14 – Preview and Save Documents as Web Pages
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48. You have now completed all Skills for Word Chapter 4
Congratulations
You have now completed all Skills for Word Chapter 4
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49. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
Copyright © 2011 Pearson Education, Inc.  
Publishing as Prentice Hall