1. Q UARTERLY G RANT M ANAGERS M EETING M AY 30, 2013 Office of Research Support

2. A GENDA eRA@D – electronic Research Administration @ Duke Outside Services Agreements (OSAs) SPS and Grants.Duke Data and FCOI OSP Updates

3. O UTSIDE S ERVICES A GREEMENTS May be individuals or firms May provide identical services to others as part of their primary business Provide expertise vital to the project, but do not have authority over the direction of the project Are provided with specifications defining their contribution to the project. May not be an individual Will contribute to the scholarly or scientific design, conduct, and reporting of the project. Will exercise judgment, unique expertise, and original thought. Does not provide identical services to others as their primary business. OSA (Consultants) Subawards (Collaborators)

4. O UTSIDE S ERVICES A GREEMENTS Used to purchase professional or consulting services. Should be completed in advance of the vendor providing any services. Cannot be a current or former Duke employee.

5. O UTSIDE S ERVICES A GREEMENTS It it Is greater than $2,500.00, and Is charged to a restricted WBSE (203, 30X to 35X, and 38X) The the OSA routes to ORS for review and approval.

6. O UTSIDE S ERVICES A GREEMENTS ORS 1. Ensures the intended purchase of service is in compliance with the provision of the grant or contract. 2. Ensures that any sponsor guidelines for the rate of compensation is observed. 3. Obtains sponsor approval if necessary. 4. Forwards approved package to Procurement services.

7. O UTSIDE S ERVICES A GREEMENTS Buy@Duke--the same process applies. Use only G/L Accounts 622029 (Professional Services-OSA) or 691629 (Contract Work-OSA).

8. SPS AND G RANTS.D UKE D ATA Indicating who is an investigator. An Investigator is defined as the Principal Investigator and any other person who is responsible for the design, conduct, or reporting of research including subgrantees, contractors, or collaborators.

9. SPS AND G RANTS.D UKE D ATA PHS * Agencies:National Science Foundation * NIH – National Institute of Health CDC * – Centers for Disease Control * HRSA * – Health Resources & Services Administration * FDA * – Food & Drug Administration * SAMHSA * – Substance Abuse & Mental Health Services * IHS – Indian Health Services ATSDR – Agency for Toxic Substances & Disease Registry AHRQ * - Agency for Health Care Research and Quality * Office of the Secretary Organizations following PHS * regulation : * American Heart Association American Cancer Society American Lung Association American Lung Association of Michigan Arthritis Foundation Susan G. Komen Foundation Alliance for Lupus Research

10. SPS AND G RANTS.D UKE D ATA

11. The Duke Proposal Approval Form Before a sponsored research proposal can be approved for submission, the PI and any co-PI(s) must certify that he or she is in compliance with the COI policy. Assurance of compliance is obtained by answering the COI question and signing the DPAF as printed from SPS.

12. SPS AND G RANTS.D UKE D ATA Grants.Duke does not capture the necessary assurances.

13. OSP U PDATES Nate Martinez-Wayman