1. +
CASH BASIS
ACCOUNTING SYSTEM for
Tally.ERP 9
Introduced By +

2. Welcome to Apex Family and The World of Tally Tally.ERP 9 + +
Together let’s explore the beneficial ways of using
Tally.ERP 9 +

3. Cash Basis Accounting in Tally.ERP 9+
Present Business
Scenario
Cash Basis
Accounting
in Tally.ERP 9
Benefits of using Apex solution and Tally.ERP9
Challenges
Here’s Our Idea
How Apex Solution Handles These Challenges +

4. Business Scenario Business Scenario + +
Important professionals like you use Cash Basis Accounting
You also use Tally.ERP 9 for business
Business
Scenario
You need a system to maintain Cash Basis Accounting in Tally.ERP 9
You want the system to follow all statutory and practical needs +

5. Main Business Challenges in Tally.ERP 9+
Main Business Challenges in Tally.ERP 9
Creating Invoices with Service Descriptions
Keeping these invoices unaccounted
(To avoid unnecessary Service Tax or Income Tax Liability)
Main Business Challenges in Tally.ERP 9
Outstanding Management
(Without booking the invoices in accounts)
Convert the received amount against the invoice into
Principle + Service Tax and then book the Income +

6. Use external source like Excel Files for outstanding follow up+
Alternate Solutions
Alternate Solutions
&
Their Drawbacks
Maintain Two Books of Accounts in Tally.ERP 9
Use external source like Excel Files for outstanding follow up
Book the invoices only when the income is received
Their Drawbacks
Difficult to Reconcile Records
Added Human Efforts
Reduced Accuracy
Increased Dependability +

7. Features of Solution by Apex+
Features of Solution by Apex
Create Service Invoice with Sub-form
Store these invoices in Tally.ERP 9 without Accounting Effect
Features of Solution
by Apex
Generate Outstanding Reports on the basis of these Invoices
Pass the revenue entry based on the receipt automatically
Auto entry calculates the Service Tax and helps compliance +

8. Service Invoice Features+
Service Invoice Features
Create a new special document ‘Service Invoice’
Use Sub-Form for service description in invoice
Service
Invoice
Features
Entered text can be used as template in multiple invoices
Include Logo printing with Terms & conditions in invoice
Include firm’s Bank details (like RTGS) in invoice – for faster payment
Have both Service Tax Applicable and Non Applicable services covered in Invoice +

9. Create Service Invoice with Sub-form+
Create Service Invoice with Sub-form
As you select the menu a Sub-Form will open for you to enter the service details +

10. Service Invoice Sub-form+
Service Invoice Sub-form
Select your service category here. You can create your own service items too.
Enter your service details here under the selected service category
If you select the option YES under ADD ST, the Service tax component gets calculated automatically +

11. Service Invoice Details+
Service Invoice Details
The details entered in the sub-form appear in the invoice as seen. The break-up of Basic Amount and Service Tax is visible. +

12. Service Invoice Format+
Service Invoice Format
Bank details for RTGS Payments
Statutory Registration Details
Terms & Conditions as needed +

13. Receivables Management+
Receivables Management
Created invoices have no direct impact on Accounts
Yet the Receivables Tracking is possible with two specially designed
reports
Receivables Management
1 - Outstanding Report - Summary
2 - Outstanding Report Detailed – Client Wise –Bill
Wise
User gets a clear view of Received and Pending payments with these reports +

14. Outstanding Statement on the basis of the Optional Vouchers+
Outstanding Statement on the basis of the Optional Vouchers
Summary - Party Information At A Glance
Use this information to know the status of the party – whether it has debit balance or not +

15. Outstanding Statement on the basis of the Optional Vouchers+
Outstanding Statement on the basis of the Optional Vouchers
Details - Party Payment History
Here we can see the details of outstanding +

16. Receivables Management+
Receivables Management
On receipt of the payment (partial or full) the figure is recorded against the respective invoice
Receipt Based Revenue Entry Booking
The module Auto Calculates Revenue and Service Tax components in the received amount
Revenue is thus booked automatically on RECEIPT BASIS
Service Tax compliance is also carried out as the Service tax component too gets booked automatically. +

17. Pass the revenue entry based on the receipt automatically+
Pass the revenue entry based on the receipt automatically
As you select the menu a Sub-Form will open for you to enter the Actual Collection details +

18. +
Collection Details
Total Payables Of An Invoice And Collected Partial Amount +

19. Set “ YES” to option enter Receipt Details for Auto Receipt Entry+
Pass the revenue entry based on the receipt automatically
Set “ YES” to option enter Receipt Details for Auto Receipt Entry +

20. + Receipt Entry Details +
After filling the required details of the receipt amount auto revenue entry will be booked +

21. Import Data Collected in Excel Template to the Apex Module+
Special Features – Import Opening Balance
Data Available in
Tally.ERP 9
Data Available in
Other Software
Get the Data Collected
in Excel Template
Import Data Collected in Excel Template to the Apex Module +

22. Import Opening Balance – Excel Template+
Import Opening Balance – Excel Template
Sr No
Invoice No
Invoice Date
Posting Date
Customer Name
Description
Amount
Service Tax
Gross Amount
RTGS 1 3
01/04/2013
01/04/2014
Debtor 3
Income Tax Work - filing Income Tax return for the Period
HDFC Bank 2 4
Debtor 4 5
Debtor 5
Income Tax Work - filing Income Tax return for the Period 7
01/05/2013
Debtor 1
618.00 10 6 14
01/06/2013
Debtor 2 15 8 17 9 19
10/07/2013 20
01/08/2013 11 22
15/08/2013 12 23 13 24 27
10/09/2013 28
13/09/2013 +

23. Benefits of the module Benefits of the module + +
Get rid of two books of accounts and save time.
Pay tax on only the realized income.
Benefits of the
module
Calculate Service Tax Liability on received income automatically.
Best control over invoicing and Outstanding Management +

24. ADD-ON Features by Apex+
Address Book
Get One Line Record for Contact Details of Parties
Bank details in Party Master
Show Own Bank Details in Invoice for ready reference to the party
ADD-ON
Features
by Apex
Day Book As per System Date
Capture system date in every voucher at the time of creation / alteration
Avoid Overwriting in Auto Numbering
Avoid change of numbering in booked vouchers – even on back dated entry +

25. Tally Advantages + Auto / Manual BRS Cheque Book Management
Pre-Configured Cheque Printing
Cheque Printing
Cash / Cheques Deposit Slip
Payment Advice
Tally Advantages +

26. + + Thane Address: (Head Office) Pune Address:
8th Floor, Balaji Infotech, Plot A-278, Road 16-A,
Wagle Industrial Estate, Thane (W)
Maharashtra, India
Phone No.: (100 lines)
699/1, Dnyansmruti, Deccan Gymkhana, Pune ,
Maharashtra, India
Phone No.: +