1. 3.1 Basic Concept of Directory and Sub-directory
To handle computer files systematically
put files of the same type or for the same purpose in a directory
We can have sub-directories inside a directory.
In Microsoft Windows, the terms folder and sub-folder are used to represent a directory and a sub-directory respectively.

2. 3.1 Basic Concept of Directory and Sub-directory
The ‘music’ sub-directory has 2 sub-directories.
Files for the same type
The ‘my files’ directory has 3 sub-directories.
Files for the same type
Files for the same purpose
The ‘text’ sub-directory has 1 sub-directory and 2 files.
The use of directory to store files

3. 3.1 Basic Concept of Directory and Sub-directory
The ‘music’ sub-directory has 2 sub-directories.
Files for the same type
The ‘my files’ directory has 3 sub-directories.
Files for the same type
Files for the same purpose
The ‘text’ sub-directory has 1 sub-directory and 2 files.
The use of directory to store files

4. 3.2 Basics of File Management
Common tasks in managing files are to
create
save
search
move
copy
delete

5. 3.2 Basics of File Management
Creating and Saving a File
when we use software to perform a specific task, e.g.:
writing a letter with a word processor
a file may be created in the process
a file can be saved in specific folders

6. 3.2 Basics of File Management
Searching a File
If we know the location of a particular file, we can use Windows Explorer to access the file.
Locating a file by
Windows Explorer

7. 3.2 Basics of File Management
Searching a File
If we cannot recall the file location, we can use the search function to find the file for us.
1. Run ‘Search’ function
by selecting ‘Start’
 ‘All Programs’ 
‘Search’.
2. Select ‘All files and
folders’.
Locating files with the search function

8. 3.2 Basics of File Management
Searching a File
3. Type in file name.
4. Select a target disk
drive or folder in the
pull down menu.
6. Matched files will be shown on the right.
5. Click to start searching.
Search
Locating files with the search function

9. 3.2 Basics of File Management
Moving and Copying a File
To move a file is to place it from one location to another.
To copy a file is to create a new file with the same content as the original one.

10. 3.2 Basics of File Management
Moving and Copying a File
1. Start Windows Explorer. Select the file you want to move or copy.
2a. Select ‘Edit’  ‘Cut’ on the menu.
Move a file
Copy a file
Moving and copying a file

11. 3.2 Basics of File Management
Moving and Copying a File
2b. Select ‘Edit’  ‘Copy’ on the menu.
3. Select the destination of the file and then select ‘Edit’  ‘Paste’.
Moving and copying a file

12. 3.2 Basics of File Management
Moving and Copying a File
4. File has been moved or copied.
Moving and copying a file

13. 3.2 Basics of File Management
Deleting a File
remove a file from the computer
The deleted file will first be kept in the Recycle Bin.
Files in the Recycle Bin will be removed completely when you empty the Recycle Bin or when it is full.

14. 3.2 Basics of File Management
Deleting a File
remove a file from the computer
The deleted file will first be kept in the Recycle Bin.
Files in the Recycle Bin will be removed completely when you empty the Recycle Bin or when it is full.