1. Presented By: Brian Wampler, Past Treasurer Kentucky State PTA
Treasurer Budget

2. Budgeting
A budget shows a plan for how your PTA will raise money and spend money to implement the PTA mission. A budget does not dictate what your PTA must do. It simply represents what your PTA intends to do.

3. Developing a Budget
Consider your PTA’s goals and the resources needed to achieve your planned activities.

4. Study the previous year’s budget and treasurer’s report to determine how well that budget met your PTA’s needs

5. Determine your PTA’s projected financial needs, taking into consideration the funds needed for the approved programs, fundraising events, and leadership development. Determine how funds will be raised to meet these requirements.

6. Develop a one-year budget that shows existing funds, as well as projected funds raised and anticipated expenditure or receipts for the year’s activities. Expenditures should equal receipts.

7. Present the draft budget for approval to the PTA board or executive committee. Incorporate feedback and then present the draft budget to the PTA membership during a general meeting where a quorum is determined to be present. A majority vote of the members present and voting is required for adoption.

8. Possible Income Items
Membership Dues
Fundraiser

9. Possible Expenses
Membership
Fundraiser
PTA Insurance

10. Emergency Reserve
This fund is intended to serve as a means to retain financial stability in the event of an unforeseen circumstance such as an unplanned expense arising form a project or unexpected increase in inflation.

11. Restricted Funds
The IRS has strict rules on restricted funds. When money is raised for a specific purpose the money must be spent on that purpose. It does not matter if it is one year, five years or twent— five years from now.

12. Excess Funds/Carryover Funds
Every PTA should try to leave sufficient funds for leadership training for new board members, startup expenses for the new school year, etc. Funds not spent in one budget year should be included in the new budget.

13. Amending the Budget
The budget is only an estimate of the planned expenditures for the year. When there are additional expenses or a change in an allocated expenditure, the budget may need to be amended by a vote of the association at any regular meeting, or at a special meeting called for that purpose.

14. BUDGET- July 1st, 2018 to June 30th, 2019
INCOME
ACTUAL
BUDGET
VARIANCE 1
Fundraiser
$0.00 2
Membership 3
Yearbook Sales 4 5
INCOME
BANK BALANCE FORWARD
TOTAL FUNDS AVAILABLE
EXPENSES
Bonding Insurance
Chairpersons & Officers
Conferences/Meeting/Trainings
Contingency Fund
Hospitality 6
Membership DUES (National/State & District) 7
Membership Incentives 8
Membership DUES (District) 9
Programs (Kentucky Kids Day, Red Ribbon Week, Reflections) 10
Start-Up 12
Teacher/Staff Appreciation 13
Ways & Means 14
Yearbook 15
TOTAL EXPENSES
NET FUNDS AVAILABLE
NET FUNDS EXPENDED
NET FUNDS REMAINING
Treasurer's Signature: ________________________________________________
Date: _____________________________
Date Approved by PTA Board: ___________________________________________________________________________
Date Adopted by Association: ____________________________________________________________________________