1. 2019 Annual Catholic Appeal
Diocese of Madison Training
“In the Light of Faith”

2. 20189Annual Catholic Appeal Training
Welcome
Prayer
2018 ACA Recap
2019 Case Statement and Goal Review
Training Manual Review
Shipping
Online Info
Resources

3. 2019 ACA Prayer
Father in Heaven,  You made us Your children  and called us to walk in the Light of Christ.
  Free us from darkness  and keep us in the Light of Your Truth.
  The Light of Jesus has scattered  the darkness of hatred and sin.
Called to that Light,  we ask for Your guidance.
  Form our lives in Your Truth, our hearts in Your Love.
  Through the Holy Eucharist, give us the power of Your Grace that we may walk in the Light of Jesus and serve Him faithfully.
Amen

4. 2018 ACA Recap Data as of (1/17/2019)
Overall Goal of 2019: $3.2 Million
Pledged to Date: $3.53 Million
(10.5%+ over goal!)
Paid to Date: $3.36 Million
Over $169,000 to be offered in grants this year!

5. 2018 ACA Grants
Grants will be awarded this year for any money collected over the $3.2 million goal.
All parishes and schools will be eligible to apply for grants to benefit catholic education, religious education or distressed parishes
Parishes will be receiving more information and grant applications by end of January, application deadline: March 30

6. 2019 ACA Changes
In the summer of 2018, after completing 10 years of the ACA, a Priest Advisory Committee was put together to review all aspects of the ACA. A few changes were suggested to and approved by Bishop Morlino:
Timeline of when ACA takes place
Shortened Black out period
Revisions on how Over Goal funds are distributed
**Complete details of these changes were sent to parishes via and mail and are available in the Parish Prep Manual at

7. 2019 ACA Theme

8. 2019 ACA Case for Support $3.5 million dollar goal
Point out the new goal $ amount and the new/different areas the that are supported
$3.5 million dollar goal

9. ÷ = = x Parish Goals ACA Goal Calculation Annual Parish Offertory
$500,000 ÷
Total Diocesan Offertory
$37,000,000 =
Parish Percent of Total Offertory
1.35% x
ACA Goal
$3,500,000 =
Parish ACA Goal
$47,250
Parish Percent of Total Offertory
1.35%
Parish goals are NOT mandatory but if the diocese hits its $3.5 million dollar goal, parishes will get prorated rebates

10. Steps to Take to Reach Goal
Follow black out dates/guidelines
Conduct the Appeal on the weekends specified to maximize publicity
Promote solicitation mailing with bulletin and altar announcements
Follow in pew solicitation process
Promote Follow up mailings
Encourage fulfillment of pledges through bulletin and altar announcements

11. 2019 Annual Catholic Appeal Key Dates
Week of January 28, 2019
ACA materials to ship
Week of February 4, 2019
Direct Mail solicitation mailed to all registered parishioners
February , 2019
Optional Early Announcement Weekend
February 23-24, 2019
Announcement Weekend
March 2-3, 2019
Commitment Weekend
March 9-10, 2019
Follow Up Weekend

12. 2019 ACA Training Manual

13. Announcement Weekend Preparations
February OR February 18-22
Homily notes to Pastor
Refer to page 20 or 37 of your manual
Bulletin cover artwork
Tabloid in bulletin
Posters displayed
Bulletin/altar announcements
Prayer of the faithful

14. Announcement Weekend – In Your Parish
February 16 – 17 or 23-24
Homily is solely focused on ACA
Ideas in parish prep manual
Prayer of the Faithful
Bulletin/Altar Announcements
Tabloids inserted into Bulletins
Focus of this weekend: Provide info and prepare parishioners to pledge the following week

15. Commitment Weekend Preparations
February 25 – March 1
Pencils inside in-pew pledge envelopes
Train ushers or students
Pointers in Parish Prep manual
Play the video to ensure it works
Pastor to prepare by reading the in-pew script, make sure this is printed and ready to go

16. Commitment Weekend – In Your Parish
March 2-3
Ensure all ushers/volunteers are where they need to be and know where they will need to get envelopes to
Play Video immediately after the Gospel
Pastor to read through entire in – pew script
Ensure ushers/volunteers collect and know where to put envelopes

17. Prep for Follow Up Weekend
March 4-8
Modify procedure if your parish had a successful Commitment Weekend
Ensure you have enough envelopes
Pencils inside in-pew envelope
If full in-pew process – review the script
If modified process, make sure to have announcements prepped and envelopes available

18. Follow Up Weekend – In your Parish
Modified procedure or full in pew process?
Make announcements or read in pew script
Make envelopes available in a prominent location

19. When to Ship After masses on Commitment Weekend
Secure in-pew envelopes until ready to send
Do NOT open envelopes
Rubber band in packs of 50 with transmittal form
If you have MORE than 50 envelopes-
Mail pledge envelopes received from in-pew pledge process to gift processing company using provided shipping materials and transmittal forms
If you have LESS than 50 envelopes –
Hold to combine them with envelopes from Follow – Up Weekend

20. When to Ship After all masses on Follow-Up Weekend
Secure any envelopes from this weekend
Do NOT open envelopes
Rubber band in packs of 50 with transmittal form
Mail any remaining pledge envelopes received from in-pew pledge process to the gift processing company (using provided mailing instructions and transmittal forms).
**The sooner you send, the sooner checks are cashed and donors are acknowledged**

21. Now What?
After you ship to processing company, the Diocese is responsible for:
Donor follow up on questions
Acknowledgements and Tax Statements
One time vs Monthly
Monthly Reminders
Parish should promote fulfillment of pledges and update parishioners via bulletin and altar announcements on how your parish is performing

22. Ongoing ACA dates
Monthly Reminders will be sent to monthly donors around the 1st of the month
May and August
Additional mailing will go out the those who have given in the past, but have not made a donation to this years ACA
January, 2019
Tax Statements sent for all pledges that were not a one time donation

23. Shipping Instructions
and
Fed Ex Supplies

24. What your Fed Ex shipment will include…
Fed Ex Paks with shipping tags attached
Nothing to fill out this year
Shipping instructions
Quick Reference Guide
Parish Transmittal Forms
Diocese of Madison labels
These will arrive around the week of January 28th

25. When to Ship What? Commitment Weekend Follow Up Weekend
**Rubber band in packs of 50 with Transmittal forms**
If you have MORE than 50 envelopes-
Mail pledge envelopes received from in-pew pledge process to gift processing company using provided shipping materials and transmittal forms
If you have LESS than 50 envelopes –
Hold to combine them with envelopes from Follow – Up Weekend
Follow Up Weekend
Ship everything, even if its less than 50
**Always include parish transmittal form**

26. When to Ship What? After Follow up Weekend
All remaining envelopes received - All subsequent shipments should be sent to the Diocese of Madison using the mailing labels provided with your Fed Ex materials. The Diocese of Madison labels should only be used after initial shipments have been made to the gift processing company.
Be sure to include parish transmittal form

27. Parish Transmittal Form
2019 Annual Catholic Appeal
Do not open pledge envelopes! Send directly to processing company in the FedEx supplies provided. Please see Shipping Procedures for further explanation on shipment quantities.
Send via FedEx to:
Wintrust-Lockbox
160 Hansen Ct.
Wood Dale, IL  
Complete separate copies of this form for each package for content and delivery verification.
Parish Transmittal Form
Date Sent: _______________________________________________
Sent By: ________________________________________________
Parish Telephone: __________________________________________
Number of Envelopes Shipped in this Package: _____________ 
Parish Name: __________________________________________
City Parish is Located in:__________________________________________
Parish Mailing Address: _________________________________________   
If you have any questions or problems, please call Kristen Beckett at (608)
***Please make a copy of each form to keep for your records***

28. What Happens Next?
Pledges are processed as soon as they are received at the gift processing company
Acknowledgement letters will be sent by the diocese once pledges are processed
Monthly vs one time gifts
Monthly reminders sent around the 1st of the month for those who still have a balance
Credit cards and EFTs will pull automatically on designated days

29. Resources www.madisondiocese.org Weekly emails Quick Reference Guide
Materials
Bulletin announcements
Parish Prep Manual
Weekly s
Quick Reference Guide
S&D Office – please don’t hesitate to call or , we are here to help

30. Resources - Website
All available at
Parish Preparation Manual
2019 ACA Calendar
2019 ACA Changes
Quick Reference Sheet
Stewardship and Development Contact Information
Steps to help your parish reach its goal / Keys to Success
Linking Parish ministries to the ACA

31. 2019 Annual Catholic Appeal
Website Portal
with
Parish Information
and
Annual Catholic Appeal Reports

32. Go to www. madisondiocese
Go to and scroll all the way down to the bottom Look for the diocesan crest with the words “Data Hub” and click on that – to log in

34. Select Your Organization

35. Select “I want to work with: Diocesan Appeals” and then select “2019 ACA”

36. 2019 Annual Catholic Appeal
Thank you for participating in this training session.
Questions?
Kristen Beckett: