1. December 2018 EOC
Presented by

2. Read the Manuals
This training does not replace your responsibility to read and follow all manuals
My Training Does not replace your responsibility to read and follow all manuals and online resources.
NEW

3. Test Dates EOC Dec Subject Dec 3 English I Dec 4 Biology US History
English II
Dec 6
Algebra I
Make-ups are done the day after if not assigned against another scheduled EOC.

4. Online Only Test Versions with or without embedded accommodations
STAAR Online
with or without embedded accommodations
All students with or without accommodations
Online assessment with embedded accommodations & accessibility tools for students that are eligible for some or all PNPs (content and language support, text to speech, and spelling assistance.

5. Time Limits
Each student is allowed 4 hours (5 hours for English I and II) to complete the test (unless they have extended time)
A working clock or timer should be used to monitor test time
Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones”
Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)
Students with extended time as an accommodation must start testing as soon as possible
START and STOP times MUST be recorded on the seating chart for each student and for the class as a whole
Late students must test if there is enough time left in the school day

6. Breaks
Breaks included in the time limit (does not stop the testing time clock)
Water breaks
Restroom breaks
Snack breaks
Short physical or mental breaks
Breaks NOT included in the time limit (required to stop and restart the time clock; STOP & RESTART times must be recorded on the seating chart)
Meals
Emergency situations that significantly interrupt testing
Consolidation
Medical breaks

7. Principal Responsibilities
Oversee training and the implementation of test administration processes as stated in the manuals
Attend trainings and sign oath (get all principals to sign a new oath)
Ensure security and confidentiality of the tests and materials
Required to monitor the test administrators everyday of testing
Report any suspected violations to the DTC
Approve campus logistics and ensure the proper testing environment:
Testing rooms are quiet, well ventilated and comfortable.
A “Testing- Do Not Disturb” is posted outside each room
Bulletin boards and instructional displays are in accordance with current TEA policy
All desks used for testing are clear of books and other material not required for the test
Seating charts have been completed accurately

8. Campus Testing Coordinator (CTC) Responsibilities
Be the contact person for all test-related communications at your campus
Plan, train and facilitate state test administrations
Read and become familiar with all appropriate manuals
Ensure the security of test materials
Supervise and actively monitor testing
Report ant testing irregularities and violations immediately to the DTC (that means Ms. Blair)
Supervise the verification of precoded information by campus personnel
Account for all test material and for the accurate completion of all answer documents

9. CTC Responsibilities
Attend CTC trainings and train campus test administrators
Receive, manage and secure testing materials
Prepare answer documents for testing, this includes checking that the student’s data is current
Coordinate all campus testing logistics
Establish and monitor testing procedures to ensure test security
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents
Verify all seating charts are complete per the manual and district procedures
Prepare and return all testing materials to the testing office
• Manage TOMS (the ETS management system) for
online testing
• Prepare statements for incidents as necessary

10. Test Administrator Responsibilities
Read the Test Administrator Manual prior to any test administrations and training (by electronic link)
Attend training as scheduled by the CTC
Receive secure testing materials from your CTC
Observe all rules regarding test security and confidential integrity of the state testing system
Prepare the testing environment (cover instructional displays)
Administer the tests in strict compliance with the directions in the Test Administrator Manual
Supervise and actively monitor students during testing

11. Test Administrator Responsibilities
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing
Ensure students have marked answers on the answer document
Complete answer documents in accordance with the manual (mark score code, test version, accommodations, etc.)
Return all testing materials to the CTC immediately after students finish testing
Accurately and completely fill out all required documentation for testing
Assist the CTC for on-line administrations as needed
Report testing irregularities and security violations immediately to the CTC
Prepare statements for submission to CTC if involved in a testing irregularity or test security violation

12. Preparing for Test Day Rosters
Verify the number of students and the test they are assigned to
Verify accommodations assigned to students
How many special settings are needed? (oral, computer lab settings, small group or individual)
How will you handle a student who enrolls on testing day?

13. Preparing for Test Day Logistics
Who are your test administrators and where will they test?
How many relievers are needed?
(must be trained as test administrators and certified)
How many hallway monitors are needed?
How will late arrivals be handled?
What will you do for absent students?
How will you handle make-ups?

14. Preparing for Test Day Logistics
What will you include in testing bins?
(pencils, highlighters, scratch paper, forms, signage, test materials, student test tickets)
Where and when will Check-Out happen?
There should be a binder of general testing information with the front office staff to include testing schedule, test room locations, where students are testing, any altered schedules, etc
Who will ensure the testing environment is ready? (instructional displays covered, there are enough desks/chairs, etc)

15. Preparing for Test Day Logistics
Who is responsible for preparing student accommodations?
How will TAs know which students have assigned accommodations?
When will you provide the additional required oral administration training? (Remember, there is a stand alone manual for Oral Administrations)
Do you have any TAs that will need additional training for Braille, Large Print, Linguistic Accommodations, online testing?

16. Preparing for Test Day PreCodes
How will you and your team check for errors in precoded information?
Which sources will you use to verify that information is correct?
Where do you find the precodes so the process can start as soon as possible?
Be aware of program changes such as newly identified or exited from SPED, LEP, GT, At Risk, CTE, ED
New students or errors in the following need a new answer document that will be hand gridded:
Name
PEIMS number
DOB

17. Preparing for Test Day
Why is it important to verify precode information?
Demographic and program information affect:
State Accountability
(district and campus ratings)
Performance Based Monitoring Appraisal System
(Bil/ESL, CTE, NCLB, SPED)
System Safeguards
(state and federal targets)
Annual Measureable Achievement Objectives
(ELL Population/Title III funding)
Data Validation
(assessments)

18. Preparing for Test Day Online Testing Have you checked your labs?
Do you have enough working headphones for each student?
When will you print student test tickets and ensure they are kept secure?
How will you group students in a computer lab?
Can you test multiple grade levels? Multiple subjects? Different assessments?

19. MEALS Will you test straight through or will you break for lunch?
How will lunch and BIC be done?
Student must be kept together and closely monitored during lunch
Students must not be allowed to discuss the test
Test materials should be collected and kept secure

20. Campus Procedures Include things such as: Check Out/In Process
Logistics
Duty Schedules
Cell Phone Policy
Testing Environment (covering instructional material)
Time limits
BIC, Lunch, Recess, Specials
What students do after testing
Procedures for late students
Calculator procedures
Dictionary procedures

21. Reading Directions
Test Administrators MUST read the Guide to the Test Administration Directions starting on page 41
Test Administrators must read word for word all directions in bold following the word “SAY”
Be aware of the different sets of directions for the various types of administrations (STAAR, Online). Be aware of the different callout boxes for specific subjects

22. What a TA can say during the assessment
“Remember that you must record your responses on the answer document.”
“Be sure to erase any stray marks that you might have accidentally made on your answer document.”
“I can’t answer that for you; just do the best you can.”

23. It is allowable to read all text on the prompt page
The Writing Prompt
Any student can request to have the writing prompt read or signed to them
It is allowable to read the entire prompt or any part of the prompt as many times as necessary
It is allowable to read all text on the prompt page

24. Accessibility Features
Are test procedures and materials, they are NOT accommodations. They may be provided to all students. It is not necessary to indicate the use of these on a student answer document It is also not necessary to list on an EOE form.
See DCCR at:
Do not confuse Accessibility Features with Designated Supports

25. Accommodations
Refer to the State Assessment Reference Guide or the DCCR for allowable accommodations and eligibility
Accommodations for all students must be assigned by an authorized committee (MTSS, LPAC, ARDC, or 504)

26. FULL and PARTIAL oral cannot be grouped in the same testing room
Oral Administration
FULL ORAL
all questions and answer choices
A student’s IEP/IAP may have assigned the option to “change” level of support during the test
Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth
Test administrator receives a test booklet to read from
PARTIAL ORAL
Questions, answer choices, words or phrases
Students cannot change from “PARTIAL” to “ALL”
Test administrator reads over the student’s shoulder upon the student’s request
TAs will have a stand alone manual for administering an OA and will require additional training
FULL and PARTIAL oral cannot be grouped in the same testing room

27. Oral Administration TA Manual
Test administrators assigned to an oral/signed administration of STAAR (partial, full or writing prompt) are required to be trained in the appropriate procedures.
Can be found and downloaded from

28. Introduction
This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations.
STAAR with Embedded Supports The test administrator may provide reading support to a student receiving a paper administration.
The test administrator may provide a signed administration of the entire test for deaf and hard-of- hearing students who cannot access the text-to-speech function.
The test administrator may read required reference materials and allowable accommodations for all students.

29. For STAAR EOC there is only one form in December.
No Form Numbers
For STAAR EOC there is only one form in December.
When orally administering a braille assessment, the test administrator should use the regular-print test booklet that is included with the shipment of braille materials. Test administrators must also refer to the specific braille instructions provided in the braille materials.

30. Test Security
All security measures outlined in the STAAR Test Administrator manuals must be followed.
Any type of oral administration in which the test administrator has to view a secure state assessment requires that the test administrator sign the oath and have completed the bottom section of the oath for test administrators who are authorized to view secure state assessments (trained to provide oral).
Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited. In addition, test administrators may not write notes or calculations in a test booklet unless authorized by another accommodation.
Test administrators must not rephrase, clarify, or interpret any test content.
Unauthorized verbal and nonverbal assistance may not be provided to students.

31. Grouping Students for a Test Administration, page 3
An assessment may be orally administered to a small group provided that every student in the small group is eligible for an oral administration.
Test administrators must be made aware of the reading needs of the student as well as any requirements that are documented in the student’s paperwork.
This includes, if applicable to the oral administration, understanding the level of the student’s reading support and whether that level of reading support can change during testing, based on the documentation in the student’s paperwork.
When reading aloud test content, the test administrator may wait to read aloud the next question and answer choices until all students are ready. Test administrators may also walk around the room and quietly read aloud the questions and answer choices to students at their own pace.
A student who receives an oral administration may complete the assessment in a separate setting to eliminate distractions to other students and to ensure confidentiality of the test.

32. What may be read aloud during an Oral Administration?
Depending on the content area, test administrators may read aloud all or only certain parts of a state assessment. Mathematics, science, and social studies: The entire mathematics, science, and social studies assessments may be read aloud to a student.
Reading: For reading assessments (including the reading section of English I, English II), only the questions and answer choices may be read aloud. The reading selections may NEVER be read aloud to a student.
Writing: No part of the revising or editing section of a writing assessment (including the writing section of English I, and English II) may be read aloud unless otherwise specified by TEA. However, reading aloud the expository or persuasive writing prompt is an allowable test administration procedure for any student who requests this assistance. For paper – reference materials only may be read to the student.

33. What may be read aloud during an Oral Administration?
Test administrators may read aloud reference materials.
Required reference materials may be read aloud to students eligible for an oral administration.
This includes the dictionary during EOC reading and writing assessments, as well as the state-supplied mathematics and science reference materials.
Allowable accommodations may be read aloud to students eligible for an oral administration.

34. What constitutes a test question?
It is important to understand what constitutes a test question.
A test administrator must understand that any part of the test question may be read aloud. This applies to
words in the questions and the answer choices,
including words in graphics (e.g., table, graph, grid, diagram, map, photograph, cartoon, or picture) and
boxed text pulled directly from a selection.
Refer to the Oral Administration Manual

35. Oral Test Administration Procedures
If a student needs all of the test questions read aloud, the test questions must be read aloud in the order they are presented.
For reading assessments, the student must independently read the selection first, and then the test administrator may read aloud each test question in the order presented.
If a student is working through the assessment independently, requesting only certain words, phrases, or sentences to be read at various times, the test administrator will read aloud what the student requests when he or she requests it. No particular order must be followed.

36. Oral Test Administration Procedures
Test administrators may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed.
At the end of the assessment, the test administrator may go back to reread a question and its answer choices at a student’s request.
Test administrators must be familiar with content-specific terms and symbols associated with the subject-area assessment.
Test administrators must keep their voice inflection neutral; however, words that are boldfaced, italicized, or printed entirely in capital letters must be emphasized.

37. Oral Administration (OA) Code on Answer Document
If directed to do so by the campus coordinator, the test administrator will code “OA” in the ACCOMM. Field as available on the student’s answer document or in the online system, if applicable.

38. Guidelines for Reading Aloud Various Types of Test Questions
The guidelines and examples in this document reflect content tested on a STAAR assessment from various grade levels and subject areas. Not every type of test question is addressed.
Test administrators are allowed to generalize from these guidelines and examples when reading aloud other types of test questions.
Additional guidelines for signing test content to a student who is deaf or hard of hearing are provided in the General Instructions for Administering Statewide Assessments to Students Who are Deaf or Hard of Hearing document.

39. Calculator Policy
Calculators are required for the following STAAR assessments: Algebra I and biology.
For the math assessments the ratio is 1 to 1 Graphing Calculator
For biology students must have access to a calculator with four-function, scientific, or graphing capability at a 1 to 5 ratio
STAAR Online test takers must be provided with a handheld graphing calculator for math and biology with one of the above mentioned calculators
All calculators must be “hard” cleared prior to the test and by the test administrator prior to the calculators leaving the testing room

40. The following types of dictionaries are allowable:
Standard monolingual dictionaries in English or the language most appropriate for the student
Dictionary/thesaurus combinations
Bilingual dictionaries* (No bilingual apps allowed for Algebra, Biology, US History)
ESL dictionaries*
Sign language dictionaries
*See TEA Dictionary Policy for more information
Refer to TEA Dictionary Policy
Dictionaries must be available to ALL students taking
Ratio 1 to 5

41. Answer Documents If a student is NEW to TEXAS, it must be marked
Students MUST fill out the test booklet number as per the directions in the manual
If a student is NEW to TEXAS, it must be marked
Precoded Student Information will appear here
Substitutions must be “o” coded and the “Substitute Assessments” Marked

42. Gridding Score Codes, Test Taken Information, and Accommodations
The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. For each content-area assessment, select only one score code.
The score codes are as follows:
A = Absent
O = Other:
Student who began testing was unable to complete the test due to illness.
Student has taken and met the required score on an assessment that will substitute for a STAAR EOC assessment.
S = Test to be scored

43. Will also need to coded be online as well!
Updated Fields
Accommodations are marked if they are assigned to the student, not if the student used them
If LEP students are assigned based on language needs Oral Admin., 2. Content & Language, and/or 3. Extra Time in reading or writing, that student will not be eligible for EXIT for this year
Will also need to coded be online as well!

44. STAAR Online Reminders
Students independently control the text to speech feature
TAs can re-read directions for STAAR Online at any time
TAs can read aloud information in the Help Tool for students who request it but most of these have a TTS option (Refer to the manual first)
Students may receive other Designated Support or allowable materials
Reference Material for math and science tests are embedded, however, they can be downloaded and printed for students who need a paper copy - see ETS Resources
You must code accommodations other than PNPs, absent or other codes as needed for online test takers

45. STAAR Online Reminders

46. Preparing Answer Documents for Return
Verify that you have an answer document for all of your students
Make sure all answer documents are accounted for (including unused answer documents). Unused answer documents will be packed with test booklets.
Make sure the correct score code is marked on each answer document and test booklet number has been indicated
Verify that student information, test taken information, “New to Texas” indicator, time and accommodations coding on answer documents is accurate

47. Preparing Booklets for Return
Before returning test booklets, verify that no answer documents or scratch paper have inadvertently been left in test booklets
Place booklets into numerical order

48. Web-based Texas Test Administrator Online Training Modules
Security Training Modules
Web-based Texas Test Administrator Online Training Modules
All three modules must be completed by certified campus personnel if they:
- took an incident in spring 2018
- new to district
- are directed by the campus Principal

49. It’s the law!
Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Resource, and in the appropriate test administration materials.

50. The following govern test security
General Security Information
The following govern test security
Texas Education Code (TEC) Chapter 39, Subchapter B
Texas Administrative Code (TAC) 19 Subchapter 101, Assessment
Family Educational Rights and Privacy Act of (FERPA)
Texas Penal Code Tampering

51. Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term; or
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently
Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.
Impose any additional conditions or restrictions upon a certificate that the State Board of Educator Certification deems necessary to facilitate the rehabilitation and professional development of the educator or to protect students, parents of students, school personnel, or school officials
SBEC may take any of the above action if a educator fails to cooperate with TEA in an investigation

52. What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students during testing. Examples include:
Working on the computer, using cell phones, or checking
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the room
Leaving students unattended during meals or breaks

53. Secure Information
Content of the test is secure and confidentiality must be maintained
All student data in the STAAR system or entered into the system is confidential
Passwords and user IDs are secure and should be kept confidential. DO NOT SHARE!
Student scoring documents and booklets are secure materials
All reference materials and/or supplemental aides must be collected and returned to the CTC after the completion of the test. Shred any material written on that is not required to be returned to the vendor

54. BEFORE Testing
Emphasize the importance of reading all manuals and attending training
Account for all test material daily
Designate an area with limited access to store testing materials
Verify the accuracy of student information
Verify testing requirements for students
Verify each student’s testing needs and accommodations

55. DURING Testing
Ensure each student receives the correct assessment(s) and accommodation(s)
Emphasize and verify active monitoring (test monitoring logs)
Ensure only trained test administrators are allowed access to secure materials
Ensure all testing personnel understand that they may NOT: - provide unauthorized assistance - view the tests without authorization - discuss confidential student information - check for strategies

56. AFTER Testing No unauthorized viewing (other than the assigned TA)
No falsifying scoring of student responses
No discussion of confidential student information
Account for all test materials daily
Ensure an answer document has been submitted and coded correctly for all students that tested for each subject (verify codes for online testers)
Ensure that all materials have been returned to the CTC per the MCF
Ensure that the seating chart has been completed with all information

57. Testing Irregularities
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities
The following are viewed as a “procedural” irregularity
- improper accounting of secure materials
- eligibility error
- monitoring error
- accommodation error
- test procedural error

58. Testing Irregularities
Serious Examples
Directly or indirectly assisting students with responses to test questions
Tampering with student responses
Viewing secure content unless specifically authorized
Discussing or disclosing secure test content or student responses
Formally or informally scoring student tests
Duplicating or recording test content
Fraudulently exempting or preventing a student from participating in the administration of a required state assessment
Encouraging or assisting an individual to engage in the conduct described above
Failing to report to an appropriate authority any of the above

59. Top Testing Irregularities
Students were not provided an accommodation or a test version that they were assigned
Students were given the wrong answer document
Secure material (including secure test administration manuals) were left unattended
Students were allowed to leave testing environment without filling in bubbles on an answer document
Failure to report a suspected violation
Students worked on the previous day’s test and changed answers
Directly or indirectly assisting students with responses to test questions
Providing students with answers
Reading the reading passages aloud to students
Working the problems for students

60. Reporting Irregularities
A test irregularity is reported to you
If the irregularity is ruled an incident obtain statements, fill out incident form and submit both to the DTC
Follow up with an action plan to correct the error
Keep a copy of the incident form and statements in your testing binder
Remain calm and contact the DTC
CTCs will obtain the facts, secure any evidence and determine the necessary steps
CTCs will scan statements and incident form to the DTC by the end of the day the incident occurred
Statements must be typed, role during testing, dated and signed
Do not discuss with anyone until cleared by the DTC
Include a Plan of Action. Refer to District Plan of Action
Testing binders are kept on campus for 5 years and are TEA auditable
Assess the situation, investigate and contact the DTC

61. Reporting & Documentation
If you become aware of any irregularities, the CTC must contact the DTC immediately with the who, when, where, what and why.
If the irregularity is deemed an incident the following is required:
Incident report including a plan of action (local form and district plan of action)
Signed statement(s) from individual(s) involved (typed, printed and signed name, role during testing, and dated)
Statements will not include names or IDs of students
The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

62. Security Oaths
TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test
The ability to view a test booklet for STAAR and an oral accommodation requires TAs to complete the bottom statements of the oath prior to testing.
THIS INCLUDES READING THE WRITING PROMPT!!!

63. Security Oaths
General oath - signed after training and prior to administrating the test
Non-Certified personnel oaths- signed by all campus non-certified personnel

64. Security Oaths Check each line Check here for oral administration
Sign and clearly print name

65. Non-Certified Personnel Oath
Security Oaths
Non-Certified Personnel Oath
For Custodians, Cafeteria, Maintenance and Nurses to sign prior each year.
Initial each line
Sign and clearly print name

66. QUESTIONS