1. Division of Sponsored Programs: Who are we and how to we impact Clinical Trials?
Academy for Research Professionals Series
May 15, 2018
Presented by: Caitlin Flaherty J.D. & Katherine Gonzales B.A.

2. Today’s Agenda Overview of DSP’s role in clinical trial studies
CDA/CTA Definitions
UIRIS Routing Forms
The DSP Process
Issues in CTAs
Accelerated Research Agreements
Resources

3. Meet our DSP Clinical Trial Staff:
Jessica Boyle (Associate Director) Confidential Disclosure Agreement (CDA) Reviewers: Carrie Damon Melissa Shriver Clinical Trial Agreements (CTA) Contract Reviewers: Kathie Gonzales Caite Flaherty Adwin Hesseltine Linda Jones Loren LeClair See also: DSP Staff Directory

4. What is DSP & What do We Do?
Division of Sponsored Programs (DSP) reviews all external funding agreements for research that involve UI staff and/or occur on the UI or UIHC campuses. We are a resource for campus.
Review and negotiate contract terms to ensure compliance with Iowa law, federal law & UI policies
DSP is the signature authority for all externally funded research agreements
*Note* A Principal Investigator (PI) is not an authorized signatory

5. Confidential Disclosure Agreement (CDA)
A Confidential Disclosure Agreement (CDA) or a Non-Disclosure Agreement (NDA) is a binding contract to safeguard confidential information
CDAs are signed prior to a Sponsor disclosing their Protocol for review or a Feasibility Study completion
Please note any real Sponsor deadlines on the UIRIS routing form (e.g., site visit scheduled?)
Note on Investigator-Initiated Trials: If your PI is interested in proposing a study Protocol they develop, contact DSP to have a mutual CDA drafted or to add mutual confidentiality terms.

6. Clinical Trial Agreement (CTA)
A Clinical Trial Agreement (CTA) is the legally binding agreement that manages the relationship between the sponsor & the UI.
Sponsor may provide:
Study drug or device
Financial support
Proprietary information
Institution may:
Enroll/consent subjects
Provide data and/or results
Contribute to a publication
Further develop intellectual property
The CTA allocates risk, responsibility, funds and obligations, and protects academic and intellectual property interests.
Please note actual deadlines on the UIRIS routing form & call DSP (e.g., expanded access CTA, life/death situation)

7. Getting Started with a CDA or CTA
Every CDA and CTA requires a UIRIS routing form:
CDAs – use non-monetary routing from
CTAs – use proposal routing form 
See also:  University of Iowa Research Information System (UIRIS), 

8. UIRIS Routing Form: Proposal and Non-Monetary
V3 -
V2 --

9. UIRIS Routing Form Start a new Routing form Search Unsubmitted
Voided
Approved
Links to templates
Editors

10. UIRIS Routing Form Project Purpose:
Clinical Trial, Corporate Sponsored
Clinical Trial, Other

11. UIRIS Routing Form
Include your IRB application number here or add ‘pending’
Adding the IRB # will prevent follow-up s!
Central IRB: please indicate on routing form
Human and Animal Research - Question 7.1

12. UIRIS Routing Form Attachments: CDAs: CTAs:
CDA template (prefer Word version)
Related protocol or study title
Deadline, if applicable
CTAs:
CTA template (prefer Word version)
Budget (draft version)
Protocol
Other information:
Is the protocol PI-initated?
Will there be a central IRB?
*If there are missing attachments, the contract is NOT ready for DSP to review and this WILL cause delays*

13. UIRIS Routing Form
Include the Sponsor/CRO contact information (including an address!)
*Actual* due dates
Add comments regarding the study
(e.g., Investigator Initiated, Expanded
Access or Compassionate Use situation, etc.)

14. UIRIS Routing Form
Submit a completed Proposal or Non- Monetary Routing form to DSP a minimum of 5 Business Days in advance of a deadline!
*Note: Most Agreements will take time (average 2-6 weeks) to negotiate, excluding budget and IRB reviews.

15. The DSP Process: CTA Reviews
Three Simultaneous Processes:
Contract Negotiation
(DSP negotiates with sponsor)
Budget Negotiation
(PI/Coordinator negotiate with sponsor)
IRB & Other Committee Approvals
(PI/Coordinator work with HSO/committees
and sponsor)
All of these process take time and depend on the complexity of your study. Route the CTA to DSP to begin negotiations while working with the IRB.

16. The DSP Process: Investigator Initiated Study (IIS)
UI Principal Investigator is an author on the Protocol
Either the Sponsor approached the PI for the study or the PI proposed an idea to the Sponsor
Notify the IRB!
Notify DSP by adding a comment on the Routing Form or ing and reference the study.
IIS agreements typically take longer to negotiate - route as soon as possible.

17. The DSP Process: Budgets
DSP does not review Clinical Trial Budgets.
The PI’s Department is responsible for ensuring that all costs to conduct the Study are covered, including applicable facilities and administrative costs (F&A).
Industry Funded Clinical Trials = 26% on (TDC) Total Direct Costs
NIH funded Clinical Trials = 52.5% F&A on MTDC (Modified Total Direct Costs)
This rate also applies to NIH pass-through funding
Resource:

18. The DSP Process:
Requirements for completion of a clinical trial agreement:
 Agreement on contract terms (DSP Contract Reviewer)
 Agreement on the budget (PI and Study Coordinator lead)
 If applicable:
Conflicts of Interest in Research office approval
Export Control review and/or approval 

19. The DSP Process: Requirements for release of contract and MFK:
 Fully signed contract and IRB approval for the study 
 AAAN is issued and MFK assigned
Common Delay: DSP does not have your IRB number.
Submit your IRB number (even if still pending) on your routing form or send to as soon as possible.  

20. Issues in CTAs: Liability and Indemnification Subject Injury
Publication
AAHRPP
Working with Contract Research Organizations (CRO)
Read your Contract!

21. Issues in CTAs: AAHRPP 
The Association for the Accreditation of Human Research Protection Programs, Inc., (AAHRPP) is an independent accrediting body that protects the rights and welfare of research participants and promotes scientifically meritorious and ethically sound research by fostering and advancing the ethical and professional conduct of persons and organizations that engage in research with human participants. 

22. Issues in CTAs: Working with Contract Research Organizations
What and Why: Many sponsors contract with a CRO to manage the conduct of a study. Some CROs negotiate terms of the CTA.
Delay of the negotiation process - CRO is a ‘middle man’
Often a Letter of Indemnification (or LOI) is required from sponsor if CRO is signing the CTA

23. Issues in CTAs:
Central IRB required or requested from Study Sponsor or Protocol
PI/Dept must submit a HawkIRB application even if using a Central IRB
Will non-UI Employees be involved in the Study?
Inform DSP and HSO
Was there a change in the Protocol?
Did the change affect the Budget?
Do not hesitate to contact the Sponsor to revise the budget in an amendment to the Contract!
Review the CTA for payment terms and invoicing requirements – contact DSP with any questions.

24. Accelerated Research Agreements
Master CDA or CTA agreements
DSP currently has:
12 Master CDAs
41 Master CTAs
For inquiries regarding a Master Agreement, contact DSP

25. Accelerated Research Agreements
Accelerated Clinical Trial Agreement (ACTA)
Accelerated Confidential Disclosure Agreement (ACDA)
Created to facilitate relationships with Sponsors/CROs and expedite the contract process
See  more information

26. Other Agreements DSP also reviews:
Grant Proposals to the federal government, industry sponsors, private foundations or non-profit organizations
Material Transfer Agreements (MTA)
Data Use Agreements (DUA)
Equipment Loan Agreements (for research purposes or in connection with external funding)

27. Resources DSP Research Tracker
Find the DSP contact in DSP who is negotiating your agreement
Easily find access to the status of the Agreement
‘DSP Review’=DSP reviewer is still waiting on documents or is still reviewing the agreement
‘Negotiating’=DSP has ed edits to the Sponsor
‘Pending Signature’ (either PI, UI or Sponsor)=Agreement is out for signature
‘Held for IRB’= `IRB approval has not been rec’d from HSO or UI department has not responded to an from DSP
‘Pending GAO Action’=Agreement is final but MFK has not yet been assigned.

28. Resources
Excellent "How to" information:
DSP Research Tracker-
Look up the submission/negotiation status of your routing form.
Find your DSP contact for your Study.
Access your final contract or award information
Training-
Sign up for our Listservs!
RAD-Research Administrator Dispatch/Grant Bulletin
grant-bulletin-gb

29. Questions?
DSP 2 Gilmore Hall 112 N. Capitol Street The University of Iowa Iowa City, Iowa (319) Staff Directory: