1. Using advanced IT tools to collect data of small units
József Kópházi
Hungarian Central Statistical Office

2. Content About the problems solved Sole proprietors in the Hungarian BR
The old maintenance system
Features of the new maintenance system
Technical infrastructure
Results
Benefits and requirements

3. Difficulty about maintaining a business register
The administrative sources are not up-to-date
Off-line maintenance system
There is no feedback to the administrative source
Statistical requirements are disregarded
For small units there are no statistical source: not observed by statistical surveys

4. Sole proprietors in the BR
There are sole proprietors
of them are active
of them are data supplier
Statistics on the base of BR’s data
Data collection on the base of BR’s data

5. Data sources for the sole proprietors
Statistical data source
only for units in every year
Administrative sources
taxpayer’s register (old)
name, addresses, activity, geographical code, number of employee, turnover
local governments (new)
Name, addresses, activity, geographical code

6. Features of the old maintenance system (before 2001)
Common statistical and taxational identifier
Common or derivable attributes
Statistical requirements are not taken into account
Off-line maintenance system
No feedback
Automatical update, interactive error handling

7. Objectives of the project
Built up an up-to-date administrative register (AR)
Linking the BR to that register ensuring
on-line connection between BR and AR
real time automatic update in BR
feedback to the officer inputting data to AR
Organizing into closed transaction the updating AR and BR and printing licence

8. The new system Governmental regulation operation is licensed by notary
administrative register
conditions for licensing
passing statistical and taxational identifier immediately
registering the operating entrepreneurs
revising the data of them in BR

9. The new system
Other systems operated by the local governments and the Ministry of the Interior in the document offices
driver licences
personal identity cards
passports
documents of cars

10. The new system Similar functions, integrated infrastructure
storing data in central databases
polling existing data from the remote database
displaying the data on the client’s workstation and modifying it, or entering new data
updating the remote database
printing licences

11. The new system Techical infrastructure
more than 300 document offices, hundreds of client workstations
three databases
dedicated wide area network
internet software tools for accessing the AR from the clients
IBM’s WebSphere MQ for linking the remote databases

12. The new system Updating the Business Register
the client sends message to the AR
the remote application system in the Ministry of the Interior processes the message, forms a new message and put it into the queue of the WebSphere MQ
the WebSphere MQ transmits the message to BR
the local database application system gets the message from the input queue, checks and processes it

13. The new system Updating the Business Register
putting the acceptable data into the BR
the local application system puts the error or acknowledgement message into the output queue
WebSphere MQ transmits the message to the application system of the AR
The remote application system sends the messages to the client

21. Evaluation of the results
registered sole proprietors in the BR
were obliged to apply for licence
were registered in the new AR
newly licenced
sole proprietors modified data later
sole proprietors finished the activity
s. p. did not apply for licence

22. Evaluation of the results
events initiated by the doc offices
events were interrupted
events remained opened
are opened for more than 30 days

23. Results, requirements consistent registers
automatic maintenance system in the HCSO
interactive work needed only for controlling and exeption handling
quick error correction
continuous availability
short response time