1. Updating Professional Information
Welcome to the ITS Tutorial on updating your professional information.
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Colby Academic ITS

2. Your Profile Page
Go to Colby Directory
Click on name
Profile page is displayed Or
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Colby Academic ITS

3. Editing Your Profile http://www.colby.edu/preferences
Click update your professional information
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Colby Academic ITS

4. General Instructions Information in grey is not editable
Automatically pulled from personnel
If incorrect contact Office of Personnel or the Dean of Faculty
Customizable sections have an "edit" button.
Click on the "edit" button to add or modify that section
Sections that are blank will not show on the Web
View how profile information will look on Web
Click View My Profile/Media Sources Page
EDIT
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Colby Academic ITS

5. Free Form Entry (1) Text box input Accepts HTML code in order to:
Format text
Link to images
Insert tables
Anything you can do in HTML
Free Form Entry fields are marked in this tutorial with just below the slide title FF
Some free form boxes have input for URLs and URL titles
Enter text and HTML code here
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Colby Academic ITS

6. Free Form Entry (2) You can Insert simple HTML code by hand
HTML bold tags <b> begins bolded text
</b> ends bolded text
You can
Insert simple HTML code by hand
Example: <b>This text will be bold</b> but this text will not
Create an HTML snippet in a web authoring tool
Select “view code”
Cut and paste the code from the tool into the free form box
Some free form boxes have input for URLs and URL titles
Enter text and HTML code here
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Colby Academic ITS

7. Add New Info/Edit and Delete
In free form sections
Once an entry is added, it displays
Edit or delete the entry by clicking on these
The section itself displays
Click this to add new information
EDIT
DELETE
ADD NEW INFO
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Colby Academic ITS

8. Profile Fields Department Affiliations Areas of Expertise
Curriculum Vitae
Picture
Contact Information
Office Hours
Education
Professional Information
Courses Currently Teaching
Other Course Taught
Coursework
Current Research
Customized Sections
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Colby Academic ITS

9. Department Affiliations
To submit a request to show a department affiliation other than your default
Select the department
Enter a brief description of your affiliation
Request will be reviewed by Dean of Faculty
To submit a request to remove an affiliation
Enter "REMOVE" description box
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Colby Academic ITS

10. Areas of Expertise
Edit/Enter in information about areas that you specialize/focus on professionally
Areas of specialization, interest, experience
Will be marked “PENDING” until approved by Communications
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Colby Academic ITS

11. Curriculum Vitae Enter URL of page with vitae information http://....
Click Test to check address
Click Update
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Colby Academic ITS

12. Picture Click Browse and select your photo Click Upload
MUST be a jpeg file with a “.jpg” extension
Click Upload
Set usage preferences
Select radio button corresponding to photo
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Colby Academic ITS

13. Contact Information FF
Office Hours ONLY editable field
Limit of 50 characters
Style
M = Monday Tu = Tuesday W = Wednesday Th = Thursday F = Friday Sa = Saturday Su = Sunday
Format
Place hyphens between days with the same hours
Use semicolons between different days with different hours
Use colons between days and hours
Use lowercase for "a.m." and "p.m."
Examples:
1. M: 9:30 a.m.-4 p.m. 2. M-W-F: 10 a.m.-12 p.m. 3. M: 10 a.m.-11 a.m.; T: 4:30 p.m.-5:30 p.m.
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Colby Academic ITS

14. Education Information about your education For exampleFF
Information about your education
For example
Enter degrees, areas of study and academic institutions attended
Example
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Colby Academic ITS

15. Professional InformationFF
Enter information about yourself that you would like people to know
Can include professional information such as philosophy, outside affiliations, and projects
Note: If you only need to enter straight text, you do not need any HTML tags
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Colby Academic ITS

16. Courses Currently Teaching
This page pulls the list from the Registrar's database of courses you are currently teaching for this academic year
If you note an error, contact the Registrar's office for verification and to request a change
To add a link to your course page or forum:
enter in the complete URL (starting with
Click on the Test link to check the URL
Click Update
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Colby Academic ITS

17. Other Courses Taught To enter past or future courses:
Enter course title
Enter course page or forum link (if available)
Click Add
To update previously added courses:
Modify the course title or link
Click Update or Delete
If left blank, nothing displays on page
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Colby Academic ITS

18. Coursework FF
To enter other information or URLs that you want to associate with courses:
Enter a description or title
Enter a title for your link
If you don't enter a Web address title, it will default to the actual Web address
Enter the complete URL (starting with
Click Test to check the address
Click Update
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Colby Academic ITS

19. Current Research To add information about current research:FF
To add information about current research:
Enter a title
Enter the link (if available)
Complete URL (starting with
Click on Test to check the address
Click Add to add the course to your profile
To update previously added research
Modify information
Click Update or Delete
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Colby Academic ITS

20. Customized Sections (1)FF
Be creative!
This is a section you can design and create as you wish
Enter a section title
If you add additional entires later under the SAME section
They will be grouped together
Enter a description/narrative
You can include pictures
Enter a title for your link (if there is a link)
Enter the complete URL
Click on Test to check the address
Click Update
Previously added entries can be modified or deleted
Modify the entry
Click Update or Delete
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Colby Academic ITS

21. Customized Sections (2)FF
This leads to This on the editing page
And to this…
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Colby Academic ITS

22. Customized Sections (3)FF
On the live Profile Page
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Colby Academic ITS

23. Inserting Images You must be able to link to it At Colby you can:
So you must have a URL for it
So it must be on a server or web page
At Colby you can:
Create your own personal web page
Create a course page
Link to images on those pages for your profile
Personal Web Site
Profile
URL pointing to…
Displays the image
here
Course Page
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Colby Academic ITS

24. Process You can: Create a personal web page
Link to pages within that site OR
Use the personal web page space to store files and documents
Link just to the file or document
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Colby Academic ITS

25. Creating a Personal Web Site
iMovie sits at the center of the iLife suite, integrating iTunes, iPhoto, and iDVD to help create professional-looking films with music, titles, and effects. 
Although the current version of iMovie is HD-compatible, you will only be able to import and edit High-Definition Video if you’ve shot your footage on an HD camcorder. 
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Colby Academic ITS

26. Creating Your Site Locally
Create your site on your local computer
Example
Home page named “Index.htm”
All picture in a folder named “images”
Various other folders for organizational purposes
Complete your site and test it locally
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Colby Academic ITS

27. Requesting Personal Web Space (1)
Enter your Colby account name
Click Submit
Your space will be created within 24 hours
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Colby Academic ITS

28. Requesting Personal Web Space (2)
You will receive mail informing you that the space has been created
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Colby Academic ITS

29. Transferring the Site to a Server (1)
Run your FTP program (See FTP Tool Training Tutorials)
Windows WS_FTP
Mac Fetch
Check that public_html has been created
This is where your site files will live
Move entire directory structure to remote site
Under public_html
OR move only files that you wish to link to from the profile page
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Colby Academic ITS

30. Transferring the Site to a Server (2)
These should now match
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Colby Academic ITS

31. Accessing Your Site (1)
Once you transfer your files to the web server, you can access through a web browser
URL will be in the format:
Where <firstinitial> is the first letter of your username <username> is your username <filename> is the name of the file you transferred (index.html)
Example:
will also work
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Colby Academic ITS

32. Accessing Your Site (2)
Example: will also work
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Colby Academic ITS

33. Accessing Files Directly
iMovie sits at the center of the iLife suite, integrating iTunes, iPhoto, and iDVD to help create professional-looking films with music, titles, and effects. 
Although the current version of iMovie is HD-compatible, you will only be able to import and edit High-Definition Video if you’ve shot your footage on an HD camcorder. 
March 06
Colby Academic ITS

34. Transferring Files to a Server
Run your FTP program (See FTP Tool Training Tutorials)
Windows WS_FTP
Mac Fetch
Check that public_html has been created
This is where your site files will live
Move files into a folder you create
Under public_html
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Colby Academic ITS

35. Accessing Your Files
Once you transfer your files to the web server, you can access them from your profile page using their URL in an HTML code snippet
URL will be in the format:
Where <firstinitial> is the first letter of your username <username> is your username <filename> is the name of the file you transferred
Example:
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Colby Academic ITS

36. The Code Snippet Now you have the file where you can find it
You need to create the code to display it on your profile page
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Colby Academic ITS

37. This Code = This Display
<table>
<tr>
<td>Fidele is an exact replica of a yacht designed and sailed by Alexander Graham Bell. She was comissioned out of the Pinard Boat Yards in Beddock, Nova Scotia.</td>
<td><center><img src= "
</tr>
</table>
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Colby Academic ITS

38. Questions? Comments? Contact Mel.Regnell@colby.edu Ext 4217 March 06
Colby Academic ITS