1. Promotion to Senior Lecturer
Submission of Application (Stage 2)
Rachel Long, Promotions and OD advisor, HR Strategy and OD, Department of Human Resources
December 2019

2. Introduction
If shortlisted, applicants will be invited to make a full application
Call for Full Application – 1st March 2019
Closing date for receipt of full application - strictly 12 Noon on Wednesday, 1st May 2019
Online via the e-recruitment portal using ESS
Streamlined process eases burden on applicants
Promotion Scheme Leave Form is now a screen for completion on ESS
Applicants should read the Regulation on Academic Promotions to Senior Lecturer (‘the Regulation’) carefully before submitting an application

3. Eligibility to Apply
All Lecturers holding an appointment at UCC, and with a Doctorate from a recognised institution (or equivalent evidence of high-level research achievement), providing they have completed at least four years continuous service at UCC.
All Lecturers holding an appointment at UCC, and with a Doctorate from a recognised institution (or equivalent evidence of high-level research achievement), who have a combined total of four years continuous service when their service at UCC is added to service as a Lecturer (or equivalent) at another third-level institution, provided that they have completed at least two of the four years’ service at UCC at the closing date for applications.
Eligibility will have been checked and confirmed at EOI Stage

4. The Scheme
The Senior Lecturer Promotion Scheme is a competitive scheme and successful candidates will be required to satisfy all of the essential criteria and requirements under each heading as listed in Appendix C in the Regulation on Academic Promotions to Senior Lectureships.
These criteria are not prescriptive and the list is not exhaustive. Candidates should use their portfolios to demonstrate their success in each area and thus gain higher marks

5. How to submit a Full Application
Applicants should login to their Employee Self Service (ESS) account
Click on ‘My Recruit’ to the left of the screen
The first step is filling in your personal details on the screen (already saved from EOI stage)
The following documents should be included (follow instructions and format recommendations on ESS):
An Application Form P1 (SL)
One PDF file containing 3 portfolios (maximum 50 pages total)
(a) Teaching and Learning Portfolio (max 20 pages)
(b) Research and Innovation Portfolio (max 20 pages excluding the top 5 research publications/outputs)
(c) Contribution to Academic Citizenship and Engagement Portfolio (max 10 pages)
3. Teaching Timetable template (Excel)

6. Criteria &Portfolios
Enhanced and expanded criteria under each heading- benchmarked against national and international HEIs
Criteria reflect the breadth and diversity within and across disciplines and variety in outputs
Significance of impact which is now provided for and assessed under both Research and Innovation, and Teaching and Learning
The essential criteria will already have been satisfied at EOI/ Shortlisting (Stage 1) to establish a prima facie case- additional criteria must now be satisfied
Please now refer to Appendix C of the Regulation on Academic Promotions to Senior Lecturer (page 17)

7. Criteria and Portfolios (continued)
Candidates must now provide evidence to support all claims made at EOI (Stage 1) and at Full Application (Stage 2). False claims at any stage will render the application null and void
You should show clear examples of how you have satisfied the essential and other criteria (where applicable) under each heading on the application form
The achievements listed in the application form must match the supporting indicative evidence contained under each corresponding heading in the portfolios. All 3 portfolios must be uploaded as a single pdf document which must not exceed 50 pages total
Please adhere to the file size and page limits outlined in the Applicant Document Details page. Applications exceeding these limits will not be considered
Examples of evidence that could be provided to support claims may be found in Appendix C under ‘Suggested Indicative Evidence’
These lists are not prescriptive or exhaustive but you must prove that you have satisfied the essential criteria and any other criteria you claim to satisfy
You must score a minimum of 600 out of 1000 marks in Teaching and Learning, 600 out of 1000 marks in Research and Innovation, and 400 out of 1000 marks in Contribution to Academic Citizenship and Engagement
Meeting the minimum score requirement does not mean that you have satisfied all promotional criteria or that you will be recommended for promotion, as this is a competitive process.

8. Role of Head of School/ P3 Form
While it is your responsibility to make an application using the procedures outlined in this document, you are strongly recommended to discuss any proposed application with your Head of School for advice and guidance
A copy of the completed application Form P1 (SL) shall be forwarded to the relevant Head of School, who shall be asked by HR to complete a Form P3 (SL)
In completing Form P3 (SL), the Head of School is required to verify the accuracy of the information detailed in the application form only, such as particulars relating to class size, hours etc. and will not be required to make a recommendation in respect of the application
A Head of School may be nominated as an internal referee. Where this occurs, the Head of School will also be required to complete the Form P3 (SL)
Refer to Code of Conflict of Interest in Relation to Recruitment & Promotions

9. External Experts/Reviewers
This process has been streamlined, candidates must enter the details of their chosen six External Experts on the External Experts/ Reviewers screen on ESS. These 6 External Experts then form a panel.
External Reviewers Selection Procedure:
1. The Secretary to the Board will randomly select one of your six nominated External Experts to act as an External Reviewer
2. A second member of the panel of six External Experts will then be asked by the Secretary to the Board to nominate a second External Reviewer from the remaining four names on the panel.
Role of the External Reviewers:
The External Reviewers shall be asked to comment on your activities and achievements in relation to all aspects of your application, and to provide a detailed account of your research portfolio, publication/ output record and profile. The Reviewers will also be asked to comment on the impact of your achievements as detailed in the portfolios and all aspects of your submission.
External Reviewer Reports shall be considered by the Board as a distinct part of its deliberations
Experts/Reviewers will be referred to the Code of Conflict of Interest in Relation to Recruitment & Promotions

10. External Experts/Reviewers contd.
You must secure permission for the provision of reports from all experts and ensure that they will be able to do so within the timeframe of the exercise. Experts will need to be available and contactable during the month of May.
Experts will be requested to reply within a 48 hour period. Failure to do so will likely necessitate selecting another Expert. Experts will be allocated two weeks to complete their review and will need to have the capacity to submit their report in this timeframe.
Experts drawn from outside Irish Institutions must indicate their precise rank i.e. Assistant, Associate or full Professor. For non-academic institutions a clear description of their status must be provided.
External Experts/Reviewers cannot be retired members of staff from UCC
External Experts/Reviewers are not permitted to act as your external Referee

11. References
Candidates must also provide 1 Internal Academic (i.e. UCC) and 1 External Referee
Candidates should arrange for these references to be submitted directly to the Secretary of the Board. References can be ed to or sent by post to the Director of HR (who is Secretary to the SLPB)
The onus will be on the candidate to ensure that references are received by the closing date for full applications and references will not be accepted thereafter.
You must fill out details of your referees on the ‘Referees’ screen of the application however, this will not constitute submitting a reference. Failure to do so will render the application incomplete.
Experts drawn from outside Irish Institutions must indicate their precise rank i.e. Assistant, Associate or full Professor. For non-academic institutions a clear description of their status must be provided.
Please ask your Referee to ensure that your name and the name of the position for which you are applying, for e.g. “Internal Promotion to Senior Lecturer” are clearly typed on the reference.
Referees should be asked to comment in particular on the quality and impact of the candidate’s contributions across all groups of criteria relative to disciplinary norms
Emeritus Professors from UCC may be used as in internal Referee if you so wish

12. Statutory Leave (Please complete on ESS)
Statutory Leave may have impacted on an individual’s performance as judged against the promotion criteria
In this Scheme, “Statutory Leave” refers to maternity leave, paternity leave, parental or adoption leave, carer’s leave and/or any other protected leave which may be provided for in statute from time to time
The Promotion Scheme Leave Form Screen (which must now be completed on ESS) must be used by any candidates who wish to have Statutory Leave taken into account at the time of Expression of Interest and Full Application (if shortlisted).
Details submitted as part of the Promotion Scheme Leave Form Screen will be shared with Board members, the Human Resources Department and where applicable, members of the Academic Promotions Appeals Board
The onus is on the candidate to ensure that HR was made aware at the time of submission of the candidate’s EOI, of any Statutory Leave and the impact this has had on their output under the relevant headings

13. Statutory Leave
Consideration shall be given to the impact of Statutory Leave when assessing the following essential criteria at Full Application stage
Specific formula to be applied by promotions Board to these criteria when calculating impact of leave (please see Regulation paragraph 5.4)
1. Teaching & Learning
Teaching & Learning - Evidence-based teaching load of timetabled undergraduate and/or postgraduate class contact teaching hours over the previous three out of five years
2. Research & Innovation
Research & Innovation - A notable and sustained output of publications in leading, internationally recognised peer-reviewed journals/ industry journals or periodicals, and in peer- reviewed book chapters, books and/or monographs from leading publishers, OR
Research & Innovation - A notable and sustained output of creative, clinical or other practice at a professional level, in nationally and internationally recognised contexts, or with communities, OR
Research & Innovation - Innovative approaches to practices, new devices/technologies based on original research and published in high impact internationally recognised peer reviewed journals.

14. Thank you!
Please submit any queries you may have to this address: