1. COURSE OUTLINE z0800-0850 INTRO / GENERAL PRINCIPLES z0900-0950 VULNERABILITY ASSESSMENT z1000-1050 EMER. MGMT. CONSIDERATIONS z1100-1150 TYPES OF EMERGENCIES z1150-1300 LUNCH z1300-1350 GENERAL HAZMAT RESPONSE z1400-1450 CHEMICAL SPECIFIC RESPONSE z1500-1550 PPE / AIR MONITORING z1600-1650 REVIEW KENDALL PLAN / EXAM

2. CLASSROOM BASICS z50 minute sessions / 10 minute breaks yThe Rule of 8s zClass Atmosphere yquestions anytime yclarify Kendall aspects all the time ycomfortable, relaxed, no hierarchy yno sleeping (please stand up, walk around)

3. INTRO GENERAL PRINCIPLES zOur Goal: yProvide a step-by-step discussion on your emergency management program xcreation xmaintenance xexecution xevaluation yDidactic - Interactive - Informative

4. INTRO GENERAL PRINCIPLES zBackground yAugusta Company spills sulfur trioxide xbad press, regulatory attention, public relations yAmoco faces scrutiny over new school xemergency plans helped reduce concern yPam Tucker xgood, tough, honest, but leaving soon yOther Examples xFord Boiler Explosion, NC Fire, Hurricane Andrew

5. INTRO GENERAL PRINCIPLES zSo What??? yEmergencies take their toll on business in lives, well-being, and dollars yPrevention is the best medicine, but yPreparedness is the key to survival zOther Terms: yemergency management, emergency response, emergency preparedness, emergency planning, contingency planning

6. INTRO GENERAL PRINCIPLES zThe end result is the same: y- limit injuries and damage y- limit civil/criminal liability y- regulatory compliance / avoid fines y+ return more quickly to normal operations y+ protect employees, community, and env. y+ enhances company image zSo, lets get into it……...

7. GENERAL PRINCIPLES zWhat is an Emergency yAny unplanned event that can cause deaths, or significant injuries to: xemployees, customers, or the public yOr, that can: xshut down your business xdisrupt your operations xcause physical or environmental damage xthreaten the facilitys financial standing xthreaten the facilitys public image

8. GENERAL PRINCIPLES zNumerous Events Can Be Emergencies: yFire, Explosion, yHazMat Incident yHurricane, Tornado, Flood, Earthquake, Snow yCivil Disturbance zAvoid the term Disaster yconfuses impact to different companies

9. GENERAL PRINCIPLES zWhat is Emergency Management? yThe PROCESS of preparing for, mitigating, responding to, and recovering from one of these events yIt is a DYNAMIC process, that MUST include xplanning xtraining xconducting drills xtesting equipment xcoordinating activities

10. GENERAL PRINCIPLES zThe Five Main Steps: y1. Establish a planning team y2. Analyze capabilities and hazards y3. Develop the plan y4. Implement the plan y5. Go to Step 2

11. GENERAL PRINCIPLES Establish a Planning Team zForming The Team zInvolve all functional areas ySupport Services yManagement and Personnel yEmergency Response yCommunications yCommunity

12. GENERAL PRINCIPLES Establish a Planning Team zEstablish Authority, Schedule, Budget ycommission the team ywear the managers rank yissue a mission statement yestablish schedules, deadlines, priorities ydetermine the budget (needed vs. approved)

13. GENERAL PRINCIPLES Analyze Capability/Hazards zGather info about current capabilities yreview internal plans and policies ymeet with outside groups yidentify codes and regulations yidentify critical products, services, operations yidentify internal resources yidentify external resources zConduct a Vulnerability Analysis ywell address this in detail later

14. GENERAL PRINCIPLES Develop The Plan zThe Plan should include: an Executive Summary, Emer. Mgmt Elements, Emer. Response Procedures, Support Documents zEmergency Management Elements are: ycommand, control, communications ylife safety, property protection yadministration and logistics yrecovery and restoration ycommunity outreach

15. GENERAL PRINCIPLES Develop The Plan zThe development process should include: yprioritizing ywriting ytraining youtside coord ycorporate comms yreview/revision yapproval ydistribution

16. GENERAL PRINCIPLES Implementation zIntegrate plan into Company Operations yIt should become part of the company culture ySenior Management support? yIncorporated into personnel/financial proc.? yHow is the plan distributed/communicated? yAre all levels of the organization involved? yDo personnel know what they should do?

17. GENERAL PRINCIPLES Implementation zConduct Training yorientation and education sessions ytabletop exercises ywalk-through drill yfunctional drills yevacuation drill yfull scale exercise

18. GENERAL PRINCIPLES zDoes Anyone Remember the Last Step? zGo to Step 2

19. VULNERABILITY ANALYSIS zThis systematic process of evaluating the probability and potential impact of each emergency. zUse a numerical system to: yAssign probabilities yestimate impact yassess resources zThe Higher The Score the Better

20. VULNERABILITY ANALYSIS zList Potential Emergencies zInclude internal and external emergencies zFactors to consider: yhistorical ygeographic ytechnological yhuman error yphysical yregulatory

21. VULNERABILITY ANALYSIS zHistorical Factors, what HAS occured yat this facility yat similar facilities yat other facilities in the area yin the community at-large zGeographical Factors (ie. due to location) yflood plains, seismic faults yadjacent company hazards yairports, railroads, highways, nuclear power

22. VULNERABILITY ANALYSIS zTechnological Factors: yProcess Safety yComputer Failure yPower Failure zEmergencies from human error due to: ypoor training ymisconduct yfatigue ydrugs/alcohol

23. VULNERABILITY ANALYSIS zPhysical Factors: ylayout of equipment yproximity of shelter areas yphysical construction zRegulatory Factors: yLimited by regulations? yRequired to respond by regulations?

24. VULNERABILITY ANALYSIS zEstimate Probability yRate the likelihood of emergency yUse scale of 1 to 5 (1 = lowest probability) ySubjective consideration yBe consistent

25. VULNERABILITY ANALYSIS zEstimate the Potential Human Impacts ythe possibility of death or serious injury zEstimate the Potential Property Impacts ycost to repair/replace ycost of temporary facilities zEstimate the Potential Business Impacts ybusiness interruption xbreach of supply contracts xinaccessiblity by employees, customers, shippers

26. VULNERABILITY ANALYSIS zAssess Internal and External Resources y The lower the score the better yin-house assets/talents sufficient yresponsiveness of external support zAdd the columns yThe lower the score the better ySubjective, but comparisons provide planning and resource priorities.

27. VULNERABILITY ANALYSIS zSounds easy, Right??? zLets do one on a simple emergency.

28. Emergency Management Elements zCommand, Control, and Communications zLife Safety zProperty Protection zRecovery and Restoration zAdministration and Logistics zCommunity Outreach

29. Emergency Management Elements zCommand, Control, and Communications ySomeONE has to be in charge yEmergency Action Group xIncident Commander xFirst Aiders, Fire Brigade, HazMat Team yEmergency Management Group xPlant Manager, General Manager, xSafety/Health Manager, Environmental Manager xPublic Relations, HR, Logistics

30. Emergency Management Elements zIncident Command System yDeveloped specifically for the fire service yCan be applied to all emergencies yProvides for coordinated response and a yCLEAR Chain of Command for safe operations zIncident Commander yfrontline management of the problem ytactical planning and execution ydetermines if outside assistance is needed

31. Emergency Management Elements zThe Incident Commander must have authority to: yassume command yassess the situation yimplement the emergency plan ydetermine response strategies yactivate resources yorder evacuation ydeclare the incident is over

32. Emergency Management Elements zEmergency Operations Center ycommunications equipment ycopies of emergency plan / EOC procedures yblueprints, maps, status boards ya list of EAG members and their duties ytechnical information and data ydata/info management capabilities ytelephone directories yback-up power, comms and lighting

33. Emergency Management Elements zEmergency Operations Center yTHE centralized management center yWhere the EMG (decision makers) operates from during an emergency yThe ONLY location/source to override the IC yMust be located in an area of the facility not likely to be involved in any of the Emergency Plan scenarios. yAn alternate should also be designated

34. Emergency Management Elements zOther Command and Control issues: yNeed a predetermined line of succession yDefine duties of personnel with assigned role yPrepare checklists/procedures for each role yMaintain logs yUse security to isolate the involved area ycoordination of outside response

35. Emergency Management Elements zCommunications yCant stress this enough! yThink about comms during a routine day, then think about them during an emergency yConsider comms between: xthe EAG and the IC xthe IC and the EOC/EMG xthe EOC and everyone else customers, neighbors, media, fire department

36. Emergency Management Elements zContingency Planning Communications yBusiness/Recovery impact yPrioritize communications yConsider backup communications xmessengers xradios: short wave, microwave, CB, etc xsatellite yFamily Communications

37. Emergency Management Elements zCommunications - Notification yHow should employees report an emergency yPost emergency telephone numbers yMAINTAIN a list of repsonders numbers yconsider a weather radio watch zCommunications - Alarm yBe audible or within view of ALL personnel yauxiliary power supply ydistinct and recognizable signal

38. Emergency Management Elements zLife Safety zEvacuation planning yPre-determine conditions warranting evac yIdentify personnel authorized to order evac yUse a system to account for personnel yEstablish alternate muster areas ydisabled / non-English speaking persons zDefine approved shelter areas yphysically sound? Supplies?

39. Emergency Management Elements zProperty Safety - Consider: yfire fighting yspill control/clean-up yclosing barricades, doors, windows yshutting down equipment ycovering/moving equipment yprotection systems yretrofitting mitigative modifications yFacility shutdown (similar to evac policy)

40. Emergency Management Elements zRecords Preservation zA major source of loss, often overlooked yoff site copies yelectronic back-ups yimproved storage yinclude in evacuation policy (initial response) yprocedure to recreate lost records

41. Emergency Management Elements zCommunity Outreach yinvolving the community ymutual aid agreements ycommunity service ypublic information ymedia relations yrisk = hazard + outrage

42. Emergency Management Elements zRecovery and Restoration yinvolve your insurance carrier ydetermine critical ops and make plans to bring those on-line first xrepair/replace equipment xrelocating operations xcontracting operations xCommunity Outreach yEvaluate continuity of management and key personnel

43. TYPES OF EMERGENCIES Fire zPrevention, Prevention, Prevention zFire Extinguishers / Training zAssign fire wardens to each area zPredetermine the level of response zMeet with Local FD to: yreview their capabilities yreview their fire plan for your facility yrequest their help with evac drills

44. TYPES OF EMERGENCIES HazMat Incidents zReview both on-site and off-site sources zHighly regulatory environment yOSHA - HazWoper, HazComm, Resp Standard, Ventilation yEPA - RCRA, CERCLA, SARA, HMTA, TSCA zConsider: ylabelling, MSDSs (HazComm) zPredetermine the level of response zMeet with the Local FD

45. TYPES OF EMERGENCIES Floods zDetermine if you are in a flood plain zKnow NOW where the higher ground is zEstablish a weather radio watch zConsider ypermanent flood proofing measures ycontingent flood proofing yemergency flood proofing

46. TYPES OF EMERGENCIES Hurricanes zThe Season is June-November zThis far inland storm surge and direct wind damage is unlikely, but zHurricanes can spawn Tornadoes zEmergency planning involves flood and tornado preparations

47. TYPES OF EMERGENCIES Tornadoes zWinds can reach 300 mph zDamage up to 1 mile wide 50 miles long zEstablish a weather radio watch zDesignate shelter areas in the plant yarea of 6sqft per person ystructurally sound (engineer) yaway from exterior wall, windows, doors yconduct drills

48. TYPES OF EMERGENCIES Severe Winter Storms zA little snow can cause a lot of problems zPlan for shutdowns and early releases zPlan for employees stranded at the facility zBack-Up power

49. TYPES OF EMERGENCIES Earthquakes zGeologically minor risk for Augusta zEnsure new construction considers seismic rating zprevent resultant damage ysecure shelves and equipment to floor/wall ysecure utility and process piping ymove large heavy objects to lower shelves yinstall safety glass where appropriate yif indoors, stay…if outdoors, get away

50. TYPES OF EMERGENCIES Technological Emergency zLoss of utility service, power, information system, or critical business equipment zAvoid or mitigate the loss yredundancy yplan for rapid restoration yestablish preventive maintenance system yreview building systems with key safety and maintenance personnel

51. TYPES OF EMERGENCIES Others zRiot, War, Sabotage, Terrorism zWorkplace Violence zBomb Threats zEmergency Medical Situations zLightening zWildfire zDam Failure zRadiological

52. TYPES OF EMERGENCIES Threat Rankings

53. TYPES OF EMERGENCIES LEPC Threat Rankings zHighwayHazMat zPower Failure zWinter Storm zFlood zTornado zDraught zTransportation Radioloogical zFacility HazMat zUrban Fire zRail HazMat

54. TYPES OF EMERGENCIES Ten Most Costly z1992Hurricane Andrew (10.8 Billion) z1989 Hurricane Hugo (4.2 Billion) z1992 Hurricane Iniki (1.6 Billion) z1991Oakland Wildfires (1.2 Billion) z1989 Loma Prieta Earthquake (960 Million) z1983 Winter Storms (880 Million) z1992 Los Angeles Riots (775 Million) z1979 Hurricane Frederic (753 Million z1983 Hurricane Alicia (676 Million) z1990 Denver Storms (625 Million)

55. GENERAL HAZMAT RESPONSE zSIZE UP yThe process of gathering and analyzing information zSTRATEGY yThe general plan or course of action for preventing or reducing effects of an incident zTACTICS yThe methods and tasks used to accomplish the selected strategy

56. GENERAL HM RESPONSE Size Up zObtain and Evaluate as much information as time permits ythe identity of the material ythe hazards associated with each material yeffects on public, property and environment yair, land, surface water, groundwater ydetermine options for control or mitigation ydetermine and initiate safety measures.

57. GENERAL HM RESPONSE Size Up zBrief description of incident ylocation, date, time, identity, habitation zTerrain and Site Conditions yaccessibility, dispersion paths, sensitive areas zPresent status and current participation zStatus of communications zCurrent / impending weather conditions

58. GENERAL HM RESPONSE Size Up zOffsite Reconnaissance ygeneral layout of the site ynote # of containers, building, impoundment ylook for placards, labels, markings ylook for vapors, clouds, run-off, dead animals ynot an unusual odors yoff site samples yinterview people in the area

59. GENERAL HM RESPONSE Size Up zOn Site Survey yconfirm earlier observations x#s, types, quantities, locations, dispersion paths xlabels, markings, tags ydetermine condition of material and container yassess behavior xfoaming, vaporizing, corroding yconsider air monitoring xapproach from upwind xassume plume dispersion and set boundaries

60. GENERAL HM RESPONSE Size Up zDetermine Hazardous Nature of Material yToxicity, Corrosivity, Radioactivity yBiological Hazards, Asphyxiating Hazards yFlammable Hazards, Explosion hazards yreactive or unstable materials, oxidizers zType, Condition, Behavior of Containers yunder stress from heat or fire yunder stress from mechanical damage yunder stress from chemical reactions

61. GENERAL HM RESPONSE Strategy zBased on priorities established by size up yrescue, life saving, responder safety yprevention/mitigation of explosion/fire yprotection of property yprotection of environment ypotential for container failure (additional loss) yavailability of resources and time yweather conditions

62. GENERAL HM RESPONSE Tactics zLife Savings Operations yRescue xendangered persons yEvacuation xaffected persons xneeds to be an early decision, expect delays yTaking Shelter

63. GENERAL HM RESPONSE Tactics zActions/Tasks employed to prevent or reduce the hazards of the chemcials yextinguishing fires, wetting areas ycontrolled burning/detonation ycooling containers, removing materials yplugging, patching original containers ydikes, berms, dams to confine materials to smallest possible area ychemical/physical methods

64. GENERAL HM RESPONSE Tactics zPrevent container Failure yCool containers yuse stress barriers yremove uninvolved materials zContain Confine the Hazard ystop the leak yconstruct a barrier yremove ignition sources ycontrolled burning

65. GENERAL HM RESPONSE Tactics zExtinguish Fires yUse Proper Extinguishing Agent yRemove Fuel/Oxygen Supply yLet substance burn zExposure Protection yPPE, CPC, Heat Stress, Decon yTactical Withdrawal yExplosion Barriers

66. GENERAL HM RESPONSE Summary zSize up the conditions present zDefine the problems zEstablish priorities zEvaluate possible courses of action zDetermine if SOPs are applicable zDetermine the best course of action zPut the strategy in operation zReview results and Revise