INDEPENDENT COMPLAINTS DIRECTORATE

INDEPENDENT COMPLAINTS DIRECTORATE
Portfolio Committee for Safety and Security 25 October 2006

Introduction Mr L Xinwa

PROGRAMME 1 : Administration
Mr E Valoyi

STAFF COMPLEMENT Office 2005/2006 2006/2007 Growth Remarks H/O 77 80 3
SCM Gauteng 19 22 Investigators KZN 17 20 E/Cape 14 16 2 Investigator & DC N/Cape 10 13 Director, Inv.& DC

STAFF COMPLEMENT (cont…)
Office 2005/2006 2006/2007 Growth Remarks North West 14 16 2 Investigator & DC Limpopo 13 3 Director, DC & Investigators Mpumalanga 11 Director, DC & Investigator Free State W/Cape 17 20 Investigators , DC TOTAL 203 231 28

VACANCIES AS ON 30 SEPTEMBER 2006
Office Posts Remarks H/O 7 Advertised Gauteng 1 KZN E/Cape - N/Cape North West Limpopo Mpumalanga 2 Free State Western Cape TOTAL 12

STAFF PROFILE Office Males Females PWD Highest Level H/O 38 35 3
ED = M Gauteng 14 7 (Included D = F KZN 9 10 In E/Cape gender D = M N/Cape 4 columns) N/ West Limpopo Mpumalanga 5 Free State

STAFF PROFILE (cont...) Western Cape 9 10 TOTAL 122 97 3

STAFFING CHALLENGES ED‘s post vacant for almost a year
Generates a lot of personnel savings Loosing critical personnel to SAPS due to their new salary dispensation Failed to upgrade secretaries from level 4 to 5 as per DPSA directive Can’t retain competent staff due to lack of growth 15 posts became vacant between April and July 2006 4 internal promotions, 11 external promotions

HRD : 2005/2006 Course No of Employees Handgun Training 11 SCM 8
PS Budgeting 9 ELS 17 Secretarial 10 Induction 40 Job Evaluation Conflict Management Management Programme 19

PERFORMANCE REVIEW 2005/2006 Completed the unique numbering of assets
Black empowerment companies from 41% to 45% Black women owned companies 5% Black owned 7% Vacancy rates from 9% to 3.9% Interns 21.6% 4 Provincial offices upgraded to Director level Approval of appointment - up to level 8 - decentralized Team building session conducted as directed by Portfolio Comm. Induction courses conducted

EMPLOYEE WELLNESS PROGRAMME 2005/2006
Contractual agreement with ICAS R per annum Counseling & Training Staff & immediate family members

MOST COMMONLY PRESENTING PROBLEMS PER TYPE
Stress & Anxiety 11 Relationship – Partner/spouse 6 Work Load Bereavement 5 Relationship – Interpersonal Conflict Custody / Maintenance 4 Divorce / Separation Relationship – Work Conflict Work Discontent Drug Use / Misuse / Abuse 3

UTILISATION OF SERVICE PER OFFICE
Number of Cases Gauteng 28 National Office 9 North West 6 Free State 5 Northern Cape 4 KwaZulu – Natal Mpumalanga 2 Limpopo

Utilisation of service per office (cont…)
Western Cape 2 Eastern Cape 1

ANALYSIS OF PROBLEMS PER OFFICE ( up to 2nd quarter 2006)
Total Personal % Work Gauteng 51 52.9 47.1 National 11 72.7 27.3 North West 9 88.9 11.1 Western Cape 22.2 77.8 Free State 6 66.7 33.3 KwaZulu-Natal 100 Limpopo 5 80 20 Northern Cape

Analysis of problems per office (cont …)
Mpumalanga 4 100 Eastern Cape 1

PROGRAMME 2 : Investigation of Complaints Mr T Tshabalala

Sam Okudzeto, Chairman of Commonwealth Human Rights Initiative's International Advisory Committee remarked “that the price democracies pay for unreformed, unaccountable policing is high. Overall human and national security is compromised in a global environment often prone to terror without and insurgency within. Access to justice, already remote for many, is further distanced from the population at large. The rights of the vulnerable like women, children, minorities, refugees and the vast population of poor that inhabit the Commonwealth go unrealized. Corruption, violence and fear thrive and the rule of law remains an aspiration on paper when it should be the demonstrable assumption on which all people can base their everyday lives”

Revised strategic objectives
Indicator Target Finalized internal investigations in respect of Class 1 (deaths) within 180 days 60% of notifications received from SAPS/MPS Finalized internal ICD investigations of Class 3 (criminal offences) within 180 days 50% of complaints received from SAPS/MPS Finalized internal ICD investigations of Class 4 (misconduct) within 90 days 60% of complaints

Finalized cases by type
Complaint type Received 2005/6 Finalized Finalization rate % Deaths 295 275 93% Offences 890 552 62% Misconduct 2326 1705 73% TOTAL 3511 2532 72%

Finalized & substantiated cases all types
Complaint type Finalized 2005/6 Subs Subs rate % Deaths 275 25 9 Offences 552 59 11 Misconduct 1705 511 29 TOTAL 2532 595 23

Finalized & Substantiated Cases by Province
Subs Rate % Eastern Cape 138 58 42 Free State 167 46 28 Gauteng 666 51 8 KwaZulu-Natal 363 149 41 Limpopo 59 14 24 Mpumalanga 98 15 North West 705 106 Northern Cape 16 11 69 Western Cape 320 145 45 TOTAL 2532 595 23

Death cases finalized Province Received 2005/6 Finalized 2005/6
Finalization rate % Eastern Cape 46 17 37 Free State 34 20 59 Gauteng 64 81 127 Kwazulu-Natal 63 44 70 Limpopo 21 7 33 Mpumalanga 12 71 North West 22 53 241 Northern Cape 6 2 Western Cape 39 177 TOTAL 295 275 93

Criminal cases finalized
Province Received 2005/6 Finalized 2005/6 Finalization rate % Eastern Cape 48 28 58 Free State 120 34 Gauteng 183 135 74 Kwazulu-Natal 99 75 Limpopo 12 16 Mpumalanga 45 20 North West 72 181 251 Northern Cape 60 3 5 Western Cape 189 65 TOTAL 890 552 62

Misconduct cases finalized
Province Received 2005/6 Finalized 2005/6 Finalization rate % Eastern Cape 135 93 69 Free State 192 113 59 Gauteng 415 450 108 Kwazulu-Natal 261 245 94 Limpopo 173 40 23 Mpumalanga 162 66 41 North West 213 471 221 Northern Cape 172 11 6 Western Cape 603 216 36 TOTAL 2326 1705 73

Cases Due for Finalization by March 2006 (180 Days)
MONTH DEATHS CRIMINAL OFFENCES Strategic Targets April 49 140 Strategic Target (60%) CRIMINAL Target (50%) May 43 153 177 445 June 45 132 July 149 August 53 159 September 56 157 TOTAL 295 890

Cases Due for Finalisation by March 2006 (90 Days)
MONTH MISCONDUCT Strategic Target (60%) April 300 May 272 June 247 July 274 August 297 September 241 October 277 November 268 December 150 TOTAL 2326 1396

Performance review (cont…)
Integrity Strengthening Unit (ISU) Conducted compliance audit into ICD policies Drafting of new policies and review of existing Gifts register Declaration of financial interests for all staff Established the ethics hotline and for reporting ICD used as a case study ito compliance with MACC

Anti-Corruption Command (ACC)
In the 2005/6 financial year A staff compliment of 4 posts (1 vacant) Total of 65 case dockets Over 70 referrals from the NACH Closed 10 as unsubstantiated 3 await DPP decision on prosecution DPP declined prosecution in 5 10 cases are in court for trial (7 arrested in buy and bust blitz) P/Maritzburg project-led investigation Dismissals in 3 cases (Katlehong, Durban & JHB)

High profile investigations
Excessive use of force and/or abuse of power SAPS Lydenburg: Members allegedly used blunt objects to assault a detainee who subsequently died in custody SAPS Kabokweni: Six members allegedly assaulted suspect in police cells SAPS Fort Beaufort: Members assaulted suspect during his arrest and detained him with his injuries. He died in police cells SAPS Bushbuck ridge: Rape of awaiting trial prisoner booked out for questioning SAPS Selosesha: A member allegedly raped ex-girlfriend at his place SAPS Motetema & Tlhogotlou: Alleged rape and murder by Station Commander

Convictions Province Charge Penalty Eastern Cape Culpable Homicide 30 Months correctional supervision Common Assault Suspended Sentence Culpable Homicide (2 Counts) 3 years correctional supervision Contravention of Reg 18 (30) Written warning Assault GBH 8 years imprisonment Free State Murder and Attempted Murder Murder - 12 years imprisonment, Attempted Murder - 3 years Concurrently Jail 6 months, Suspended for 36 months, fine R 1000

Convictions (cont…) Province Charge Penalty Gauteng Murder Six Years imprisonment and suspended for five years Sentenced for 15 years imprisonment and declared unfit to possess a firearm Criminally - Pending, Departmentally - Guilty and was dismissed Breaking and entering Member was sent to counselling Drunken driving Fined R and it was suspended for 12 months KwaZulu Natal 15 years imprisonment 6 years imprisonment, 2 of which are suspended

Convictions (cont…) Province Charge Penalty KwaZulu Natal Perjury 3 years suspended Limpopo Murder 15 years imprisonment Culpable Homicide R fine or 2 years imprisonment Mpumalanga Assault and Theft R fine or 1 year imprisonment R 2000 fine or 8m imprisonment North West Murder and Pointing of Firearm 10 years imprisonment Jail 48m, Suspended for 36m Culpable homicide, 4 years imprisonment or R fine

Convictions (cont…) Province Charge Penalty North West
Regulation 20 (f), Regulation 20 (z) and Regulation20 (a) R 500 fine, departmental R 100 fine suspended for 6 months Northern Cape Murder Guilty:5 yrs imprisonment and 3 yrs suspended Defeating the ends of Justice Accused 1: Guilty, sentenced to R or 6 months imprisonment plus 6 months imprisonment suspended for 4 years. Accused 2: Guilty on attempted defeating ends of justice and negligent driving. Fined R or 25 days in prison Western Cape Assault R 2000 fine or 12m suspended for 5 years Murder and Reg18(3) performs an act which constitutes an offence Guilty of murder, 10 years imprisonment

Acquittals and Nolle Prosequi
Province Charge Penalty/Outcome Eastern Cape Murder Not Guilty Assault GBH Free State Murder / Culpable Homicide Culpable Homicide DPP declined to prosecute Intimidation Gauteng Contravention of Regulation 18(1)( c ) and18(3) Assault

Acquittals and Nolle Prosequi (cont…)
Province Charge Penalty/Outcome Gauteng Murder Not Guilty Negligence to perform duties KwaZulu Natal Assault GBH Limpopo Torture Dismissed DPP declined to prosecute Not guilty and discharged Declined to prosecute Attempted Murder Using vehicle without the owner’s consent North West Culpable Homicide and Assault GBH Assault

Province Charge Penalty/Outcome North West Assault and Defeating the ends of Justice Not Guilty Contravention of Regulation 18.(3) and Regulation 18(17) (c) Assault Contravention of protection order Northern Cape Western Cape Contravention of R18(3) and R18(21) - Improper conduct Gauteng Assault GBH, Assault Common, Intimidation Murder

Province Charge Penalty/Outcome Gauteng Murder Not Guilty Defeating the ends of Justice In departmental case, but criminal case still pending Northern Cape Assault GBH Not Guilty

Redesign of business process
Rationale for the project Research conducted by POU Causes of backlog Intended outcomes from the project Review strategic objectives Standardization of business process Overhaul of Standard Operating Procedures Conducting of compliance audit and QA by provincial management

Our needs for 2007/8 Establishment of 12 satellite offices
Capacity requirements 1x Assistant Manager 1x Principal Investigator 4x (2) Senior Investigator 1x Case Analyst 1x Database Clerk 1x Admin Clerk

Challenges Increased finalization rate of complaints
Standardization of our business process Improved stakeholder relations – National and Provincial Secretariats, DPP, SAPS & DOH Recruitment and retention of skilled investigator Opening up of satellite offices

PROGRAMME 3: Information Management System
Ms N Sihlezana

Purpose To ensure that new complaints are received, analyzed processed and registered. To maintain a database system which serves as a register for all ICD complaints. To manage information technology in order to ensure a smooth operation of all ICD IT systems. To consolidate and manage all ICD information needs with a view to facilitate access and sharing of knowledge and information. To manage all communication and marketing processes and activities with a view to facilitate the dissemination of information and promotion of ICD products and services to all stakeholders. To embark on various Proactive Oversight activities including research, station audits, monitoring, etc. with a view to making recommendations to address systemic problems in policing.

Measurable Objective The objective of the Programme: Information Management and Research is to maintain a current complaints register, allocate and follow-up on cases and, oversee the implementation of the DVA and analyze all information on the database, producing at least four reports annually recommending interventions to enhance human rights focused service delivery in policing. Further, to improve the management of information through technology and the dissemination of information in order to market the organization to various stakeholders

Structure

Performance 2005/06 Area Output Indicator Target Complaints Registry Registration and allocation of new cases on the database Time within cases are to be registered Time within cases are allocated after registration 24 hrs Target met 48 hours Target met inconsistently Updating the database with case developments Time within updating case developments Two(2) days

Performance 2005/06 (cont…) Area Output Indicator Target Monitoring
Finalization of all applications for exemption in terms of DVA, received by ICD provincial offices within 30 days of such application Percentage of application for exemption finalization 100% within thirty (30) days of receipt Target met Production of audit reports by ICD provincial offices reflecting the state of affairs concerning compliance with the DVA Number of external audits Three (3) station audits per quarter per province Reports produced by due date but tabling delayed

Production of qualitative reports containing recommendations
Performance 2005/ (cont…) Area Output Indicator Target Research Production of qualitative reports containing recommendations Number of reports on systematic problems in policing Four (4) reports per annum Target met Production of workshop report Number of workshops on systematic problems in policing One (1) work shop pa

Information Technology
Performance 2005/06 (cont…) Area Output Indicator Target Information Technology Internal client satisfaction in terms of number of responses and response time Response time to request for support Response to 95% within four (4) hours Target met Communica tion Prompt media responses Time taken to respond to media enquiries Within 1 hour of receipt Community outreach activities Production of a report reflecting community outreach activities Three (3) per quarter per province

Key Deliverables Case Management System
Information and Communication Technology Infrastructure Policy support to Minister and HOD Budget Vote Parliamentary Questions Marketing and Publicity Material Research Information Management Library Service Information Security

Key Deliverables (cont…)
16 Days of Activism for No Violence Against Women and Children 37 Communities visited Monitoring the implementation of the DVA Applications for Exemption DVA Reports Public Service Week Reporting and accountability Annual Report Media statements

Research Projects An investigation into the factors that contribute to the backlog of cases at the Independent Complaints Directorate An analysis of complainants’ level of satisfaction with Independent Complaints Directorate services. An investigation into the extent of the South African Police Services’ compliance with the Domestic Violence Act Establishing a cordial relationship between SAPS, ICD and civil society: Problems and Prospects

Deaths, Criminal Offences & Misconduct Case Intake
Statistics Deaths, Criminal Offences & Misconduct Case Intake Province 2005/6 Provincial Share % Eastern Cape 338 7 Free State 494 10 Gauteng 969 19 KwaZulu-Natal 602 12 Limpopo 369 Mpumalanga 360 North West 501 9 Northern Cape 408 8 Western Cape 1078 21 TOTAL 5119 100

Deaths, Criminal Offences & Misconduct Cases Yearly Change
Province 2004/5 2005/6 Yearly Change % Eastern Cape 355 338 -5 Free State 398 494 24 Gauteng 1171 969 -17 KwaZulu-Natal 728 602 Limpopo 462 369 -20 Mpumalanga 412 360 -13 North West 568 501 -12 Northern Cape 439 408 -7 Western Cape 1257 1078 -14 TOTAL 5790 5119

ICD 2005/6 Case Intake by Case type
Misconduct 56% Offences 32% Deaths 12%

714 1473 3716 652 1731 3407 621 1643 2855 2003/04 2004/05 2005/06 ICD Case Intake Yearly Change Deaths Criminal Misconduct

Deaths in police custody and deaths due to police action
Province 2005/6 Percentage Share % Eastern Cape 97 16 Free State 50 8 Gauteng 128 21 KwaZulu-Natal 139 22 Limpopo 44 7 Mpumalanga 45 North West Northern Cape 18 3 Western Cape 56 9 TOTAL 621 100

Yearly Change Of Deaths
Province 2004/5 2005/6 Yearly Change % Eastern Cape 70 97 39 Free State 38 50 32 Gauteng 148 128 -14 KwaZulu-Natal 175 139 -21 Limpopo 52 44 -15 Mpumalanga 55 45 -18 North West 16 Northern Cape 11 18 64 Western Cape 65 56 TOTAL 652 621 -5

Deaths due to Municipal Police Services Accused Member Station
Province Accused Member Station 2005/6 Gauteng Ekurhuleni Metro Police 2 Jhb Metro Police 3 Tshwane Metro Police Western Cape Cape Town City Police 1 TOTAL 8

Circumstances of Death per Province
2005/6 EC FS GP KZN LMP MP NW NC WC TOT Deaths in police custody Natural causes 26 15 12 21 10 19 6 121 Suicide 3 24 2 5 9 11 75 Injured in custody 4 28 Injuries prior to arrest 1 23 71 Total 48 63 61 20 18 30 25 295

Shot during investigation 9
EC FS GP KZN LMP MP NW NC WC TOT 2005/6 Death as a result of police action Shot during crime 10 42 2 7 3 1 11 86 Shot during escape 6 4 25 Shot during investigation 9 Shot during arrest 22 13 37 14 5 117 Innocent bystander shot by police Assault by police Negligence 26 Other intentional shooting 8 Vehicle accident 30 Total 49 29 65 78 24 27 31 326 GRAND TOTAL 97 50 128 139 44 45 18 56 621

Criminal Offences Yearly Change
Province 2004/5 2005/6 Yearly Change Eastern Cape 125 92 -26% Free State 128 218 70% Gauteng 354 327 -8% KwaZulu-Natal 184 172 -7% Limpopo 147 110 -25% Mpumalanga 152 105 -31% North West 195 149 -24% Northern Cape 151 139 Western Cape 295 331 12% TOTAL 1731 1643 -5%

FEMALE 29 5% MALE 592 95% 621 100% GENDER OF THE VICTIM TOTAL
PERCENTAGE SHARE FEMALE 29 5% MALE 592 95% 621 100%

Race of the Victim Total % Share Asian 5 1% Black 565 91% Coloured 40 6% White 11 2% 621 100%

Rank of the accused TOTAL % SHARE Captain 31 5.0% Constable 94 15.1%
Inspector 163 26.4% Senior Superintendent 1 0.2% Sergeant 29 4.7% Superintendent 7 1.1% Not applicable 295 47.5% 621 100%

Race of the Accused TOTAL % Asian 13 2.1% Black 255 41.1% Coloured 10
1.6% White 48 7.7% Not applicable 295 47.5% 621 100%

Criminal Offences Province 2005/6 Provincial % Eastern Cape 92 6% Free State 218 13% Gauteng 327 20% Kwazulu-Natal 172 10% Limpopo 110 7% Mpumalanga 105 North West 137 9% Northern Cape 139 8% Western Cape 331 TOTAL 1643 100%

Criminal Offences Yearly Change
Province 2004/5 2005/6 Yearly Change Eastern Cape 125 92 -26% Free State 128 218 70% Gauteng 354 327 -8% KwaZulu 184 172 -7% Limpopo 147 110 -25% Mpumalanga 152 105 -31% North West 195 149 -24% Northern Cape 151 139 WesternCape 295 331 12% TOTAL 1731 1643 -5%

Province 2005/6 % Share Eastern Cape 149 5% Free State 226 8% Gauteng
MISCONDUCT Province 2005/6 % Share Eastern Cape 149 5% Free State 226 8% Gauteng 514 18% Kwazulu Natal 291 10% Limpopo 215 Mpumalanga 210 7% North West 308 11% Northern Cape 251 9% Western Cape 691 24%

Misconduct Yearly Change
Province 2004/5 2005/6 Yearly Change Eastern Cape 160 149 -7% Free State 232 226 -3% Gauteng 669 514 -23% KwaZulu-Natal 369 291 -21% Limpopo 263 215 -18% Mpumalanga 205 210 2% North West 335 308 -8% Northern Cape 277 251 -9% Western Cape 897 691 TOTAL 3407 2855 -16%

Criminal Offences by Nature of Allegation
Short Description 2005/6 % Share Abduction 2 0.1% Abuse of power 89 5.4% Arson 1 Assault common 249 15.2% Assault GBH 459 27.9% Attempted murder 216 13.1% Breaking and entering 9 0.5% Conspiracy 36 2.2% Corruption abuse of informers’ fees 8

Cont. Criminal Offences
Short Description 2005/6 % Share Corruption-aiding escapes 3 0.2% Corruption- issuing of fraudulent vehicle certificates 2 0.1% Corruption –sales/thefts and or destruction of dockets 25 1.5% Corruption-sales/thefts and or disposal of exhibits 13 0.8% Criminal Defamation 24 Drunken driving 11 0.7% Extortion 5 0.3% False accusation of a crime 20 1.2% Forgery or uttering a forged document

Cont…Criminal Offences….
Fraud 10 0.6% Harassment 52 3.2% Hijacking of cars/ trucks 1 0.1% Illegal possession of a fire-arm and ammunition Indecent Assault 17 1.0% Initiation of false charges 19 1.2% Intimidation 26 1.6% Kidnapping 5 0.3% Malicious damage to property 55 3.3%

Cont …Criminal Offences
Participation in organized criminal enterprise 1 3.3% Pointing of a firearm 36 0.1% Possession of a stolen property 3 2.2% Rape 22 0.2% Reckless driving 1.3% Robbery 17 1.0% Serious corruption 76 4.6% Theft 98 6.0% Theft of motor vehicles/motor cycles 2 Torture 20 1.2% TOTAL 1643 100.0%

Financial Statements Ms E Verster

Budget and Expenditure per Programme 2005/6
% Number of posts Administration 16 835 16 473 97.8 60 Investigations 21 295 21 283 99.9 83 Compl. Reg. Mon. & Research 11 392 11 480 100.7 TOTAL 49 522 49 236 99.4 203

Budget and Expenditure per Economic classification 2005/6
% Current payment: - Compensation - Goods and services - Fin. Transactions 30 589 15 152 14 30 235 15 243 98.8 100.6 100 Transfers & Subsidies Provincial & Municipal Dept agencies 113 36 91 35 80.5 97.2 Capital assets Buildings & fixed assets Equipment Software 575 2 618 425 TOTAL 49 522 49 236 99.4

Expenditure on Goods and Services 2004/5 and 2005/6
Advertising 297 692 Consultants, Contractors & S/Services 797 1,459 Printing & publications 7 36 Resettlement cost 9 190 Leasehold property 295 392 Travel & subsistence 2,871 4,128 Venues & facilities 66 174 Bursaries 100 128 Government Motor Transport 1,089 1,637

Expenditure: Travel and Subsistence per Office 2005/6
Office ( staff numbers ) R ‘000 % of R National Office (80-8) 1 195 28 Eastern Cape (16-5) 438 11 Free State (14-5) 265 6 Gauteng (22-8) 176 4 KwaZulu-Natal (20-7) 393 10 Limpopo (16-9) 329 8 Mpumalanga (14-4) 275 7 Northern Cape (13-4) 279 North West (16-5) 382 9 Western Cape (20-7) 396

Qualified Report from the Auditor-General
Clearing of Suspense Accounts Limited staff in component: Finance (8) Disallowance miscellaneous account: Transfer from FMS to BAS (1/10/02), to SCOA Only two staff members with knowledge of FMS Action Plan to clear the accounts was planned for 2005/6 New challenges developed - Preparation of documents for four Audits Annual Audit by the Auditor-General ICD audit for Portfolio Committee Forensic audit by the AG for the Portfolio Committee Audit by the P/S Commission - Only one member remained with knowledge of FMS Move of documentation and staff to new offices, middle 2005 - Obtained services of a Consultant (limited success)

Qualified Report from the Auditor-General (cont…)
This year, the action plan received priority attention Assistance and training was arranged from the Office of the ED, on Salary-related Ledger Accounts On 28 August 2006 a call was logged with the BAS Helpdesk to open the Bank Account (Dom) to allow manual journals to the amount of R in order to clear the Disallowance Miscellaneous Account. This account was erroneously debited in the process of clearing the Conversion Account. For the first time, the Bank Account on BAS now balances with the PMG Account (National Treasury) Attention is now given to clear the outstanding amount of R in the Disallowance Miscellaneous Account

Response: Report from the Auditor-General (cont…)
Delegations The (former) ED delegated the signing authority of amounts above R5 000 to the CFO, as from 08 July 2005 The AG regarded this an “ interim arrangement” until the new HOD would take over In the absence of the CFO, the person appointed to act as the CFO automatically continued the use of the delegated powers The ICD’s financial procedures also require that a copy of the acting letter accompanies the approval to incur expenditure After investigation it became clear that the transactions to the value of R were indeed appropriately authorized during the absence of the CFO The delegations have now been amended and approved by the acting ED on 25 July 2006 to increase the signing powers of the various Responsibility Managers

Response: Report from the Auditor-General (cont …)
Staff debtors The 25 debtors raised during October 2005 were due to the clearing of the Conversion Accounts Twenty transactions have been investigated to determine the status of the accounts and to collect the outstanding debts Four debts have been written off and another five in respect of ex-employees as well as three in respect of deceased employees are to be written off

Response: Report from the Auditor-General (cont …)
Disclaimer ICD’s Audit Committee Programme Manager from National Treasury “Disclaimer unnecessary”

Budget 2006/7 Expenditure to 30 September 2006
Programme Budget R ‘000 Actual expenditure Under/Over spending % (50%) Number of posts Administration 22 717 11 032 48 63 Investigations 29 094 13 372 46 101 Compl. Reg, Mon. & Research 14 095 5 710 40 67 TOTAL Theft & Losses 65 906 30 114 1 45% 231

Proposed Budget for 2007/8 and 2008/9 to MTEC
Programme 1 Administration 2007/08 R ‘000 2008/09 Baseline (expected) Addis request 1 – Satellite Off. 2 – Support 3 – Retention 24 094 2 174 794 41 25 460 2 746 692 42

Proposed Budget for 2007/8 and 2008/9 to MTEC (cont…)
Programme 2 Investigation of Complaints 2007/08 R ‘000 2008/09 Baseline (expected) Addis request 1 – Satellite Off. 2 – Support 3 – Retention 34 955 20 656 - 2 040 42 324 26 092 2 152

Programme 3 Compl Reg.,Monitoring and Research 2007/08 R ‘000 2008/09 Baseline (expected) Addis request 1 – Satellite Off. 2 – Support 3 – Retention 14 842 4 348 - 26 15 583 5 492 2 384 28

Total budget Baseline (expected) 2007/08 R ‘000 73 891 2008/09 83 367 Add request Programme 1 Programme 2 Programme 3 Total 3 009 22 696 4 374 30 079 3 480 28 244 7 904 39 628

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INDEPENDENT COMPLAINTS DIRECTORATE

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