1. Manipulating and Sharing Data in a Database
ICT Database Lesson 4
Manipulating and Sharing Data in a Database

2. Common Errors Mistyping data or entering the wrong data type
Data integrity can be improved using field properties: format, length, or a “mask” (date/time or (xxx) xxx- xxxx)
Referring to a non-existent table or field.
The name of the table may have been changed or the table may have been deleted.
Syntax errors – rules for wording or commands
Checking the status of a table should be the first step in troubleshooting

3. Importing / Exporting Data
Exporting data prepares the data to be used in other programs such as spreadsheet programs.
Importing prepares data to be used in the open program
Import data for a large number of records.
Usually a spreadsheet, another database, or as a text file (.txt, .csv)
Map corresponding fields

4. Reports
A way to display your data in a visually appealing and easy-to-read format. You can format the data for different types of reports
group and/or sort data, display subtotals, averages and other statistical data
highlight values by using conditional formatting
apply themes to enhance the "look and feel" of reports
add images to reports
preview and print reports

5. Reports Reflect current data only at the time the report is run
Reports tool provides the fastest way for you to create a report
Generates a report immediately without prompting you for information
Displays all the fields from the underlying table or query

6. Reports: Controls - Themes
Controls: display data, perform actions, and let you view and work with information that enhances the user interface, such as labels and images.
Three types of controls: bound, unbound, and calculated
Allow you to manipulate data such as sorting or summing a column
Themes alter the “look and feel” of database reports