1. Bonus Excel Tip
Students may have more than one row in a SIS or EMIS report
Add a new column next to SSID (Column D for this example)
Enter this Formula. Fill down
=COUNTIF(D:D,D2)
Or….Use Conditional format / Highlight Duplicate Values
This is a handy technique to use in the future.

2. Bonus Formulas!
Change upper case to upper/lower case (VINCENT to Vincent) =PROPER(A2)
UPPER CASE: =UPPER(A2)
lower case: =LOWER(A2)
Count number of alpha cells:
=COUNTA(A4:A21)
Count number of Numeric cells:
=COUNT(C4:C21)
Count number of cells with KG or PS in them
=COUNTIF(A2:A5,”KG”)+COUNTIF(A2:A5,”PS”)
Count number of blank cells
=COUNTBLANK(A2:A5)
Just for fun!

3. Bonus Formulas! Compare two cells: =IF(A2=A3,"match")
Compare enroll and W/d dates
=IF(A2>=B2,”active”,”wd")
Compare 3 cells (like 3 IRNs) TRUE if all match:
=AND(A2=B2,B2=C2)
Just for fun!

4. To avoid the #N/A when a match is not found
In front of the VLOOKUP formula, right after the equals sign, type IFERROR(
After the formula type ,””)
=IFERROR(VLOOKUP(C2,'[VLOOKUP.xls]DASL_DATA(2)!$C$2:$E$4343, 3,FALSE),””)
That will give us a blank instead of #N/A.
We could type any text between the quotations ““ and get that instead, e.g., type ,“no match”) instead of ,“”)
This doesn’t work well when the column is formatted as date

5. .csv and .txt files Overview + Outline
Open a .csv file in Excel without losing formats
This is what this section covers
Download a WKC report and save csv
Extract data from SIS
Check for template if desired.

6. WKC in CSV FORMAT
CSV Files from ODE, and sometimes from the SIS, contain quotes “ and equals = signs and dates followed by 00:00:00.0
Right click on the file and open with “Notepad”
Under Edit, click Replace All
Find What: “
Replace with: leave blank
Repeat for =
Repeat for 00:00:00.0
Save again as txt
If file contains “ and = and time stamps, open in Notepad and replace these first. It will make the data more useable and friendly when it is imported into Excel.

7. Importing CSV (Comma Separated Values) in Excel
Setting this up correctly will save time, preserve leading zeros and date formats
Open a blank Excel document
From Data tab, Get External Data group, from Text
Map to the csv or txt file, Import
Use the Text Import Wizard
This is the best way to open a csv file to preserve leading zeros and date formats. Follow the Text Import Wizard directions carefully. This will become second nature after a few times.

8. Import as delimited Toggle on Comma as the delimiter NEXT
Format most columns as Text to preserve leading zeros
Shift + click
Date columns should be formatted as Date (YMD)
Finish & Save as .XLS
Setting this up correctly will save time later.
-The comma is the one thing that separates each column and so is the “delimiter”
-Hint: Select the first column and hold the shift key, then select the last column to be formatted as text. It will select (paint black) all the columns between.
-Watch the date columns. If the date looks like use YMD (2016 is Y, 08 is M and 01 is D) Excel will pull them in as MM/DD/YYYY (08/01/2016)