1. Crime Prevention Plan J. Allen Management Company
in collaboration with
Rainbow Housing Assistance Corporation
Presented by
Raynold Richardson
Vice-President of J. Allen Management Company
– (409)

2. Criminal Activity Property values decrease
Law enforcement resource demand
Property damage
Loss of rents
Fear/frustration
Strained relations with neighbors
Increase in owner/management liability
Personnel resources required for abatement charges

3. Five Steps to Prevention
Administrative crime prevention
Property inspection
Management and personnel
Security
Crime prevention through environmental design

4. Administrative Crime Prevention
Maintain complete tenant records
Completed application, lease, copies of photo identification
Credit and criminal background checks
Obtain written documentation on databases
Test information before choosing permanent background check company
Property Rules signed
Crime-Free Lease Addendum signed
Landlord/Tenant Initial Inspection signed
Copies of quarterly Housing Quality Standards inspections
Records of police activity

5. Administrative Crime Prevention
Tenant Acceptance and Renewal Policy
Prohibit all persons from renting or living in a unit with the following:
prior history of conviction
plea of no contest
guilty of any violent felony
any felony committed within the last 10 years
Immediately evict any tenant arrested for committing crime
Post written rental policy in the leasing office
Policy to be signed by all current and future tenants
Make records available to local law enforcement agencies

6. Property Inspections Daily Exterior Inspection
Identify and properly make needed repairs
Identify and immediately remove graffiti
Maintain landscaping and lighting to optimize natural surveillance
Identify unauthorized and inoperable vehicles and properly address per written policy
Identify safety concerns and promptly address those issues
Night walk every two weeks
lighting sources are functioning properly
lighting sources pointed in the appropriate directions

7. Property Inspections Quarterly Unit Inspections
interiors of any unit
Crime-Free Multi-Housing program inspection
air filters
Crime Prevention through Environmental Design (CPTED) audit
smoke alarms
mold
implement recommendations
bug infestations
unit maintenance
verification of occupancy
record responses to these matters and actions taken
Comprehensive Property Inspection

8. Management and Personnel
Inform personnel any illegal activity, or activity in violation, will not be tolerated
legal remedies shall immediately be pursued against any violators
Keep personnel files to include criminal background credit checks
Personnel attend Crime-Free Multi-Housing training classes
Continuing education for personnel
Written log of all tenant communication regarding operations
list dates and time,
names of tenants
owners’ agent involved in contact
summary of matter discussed

9. Security Patrol Property Written Visitor Policy
Provide monthly written tenant list to the County Sheriff’s Department Criminal Abatement Detective
Patrol Property 
Licensed and bonded security personnel or local law enforcement
resident names
Keep detailed duty log
dates of birth
Provide to management daily for recording
Unauthorized and Inoperable Vehicles Policy
Written Visitor Policy
Tenants to notify management
enforce a towing policy
names of visitors
resident tags for all vehicles
duration of stay 

10. Security Zero-Tolerance Policy
Unit occupancy to not exceed the limits of the County/City Code
street vendors and solicitors
liquor in the common areas
Maintain the property within State and County laws and City ordinances
loud music and disruptive behavior 
No Trespassing signs
Fire, Zoning, and Neighborhood Preservation ordinances 
English and Spanish
Each access point to the property
Authority to Arrest form with the County Sheriff’s Department 

11. Crime Prevention Through Environmental Design
Doors constructed for exterior use
Anti-lift/slide devices on sliding windows and doors
Dead-bolt strike plates
Compliance with all state and local health, safety, and nuisance laws and ordinances 
180-degree eye viewers in doors
Uniform security lighting
Access control
Proper trimming of bushes/trees.
Community identity signage
trees 7-8 feet clearance from ground level
bushes trimmed at 2-3 feet to provide detection

12. Case Study Haverstock Hills Apartments
Management: J.Allen Management Company
Services Provider: Rainbow Housing Assistance Corporation
First-ever anti-gang injunction
Safety zone included neighboring elementary school and businesses
Collaboration with HUD, Harris County Sheriff, District Attorney, Harris County Judge, special prosecutor, Aldine Bender School District, and Houston Apartment Association
Coalition still in existence and actively meeting

13. Case Study Haverstock Hills Apartments
Since March 2017, implemented the following: 
New LED exterior flood lights
Installation new entrance and exit gate system
Installed 21 security cameras
limited gate cards to residents
license plate camera
prevent unauthorized entry onto the property
Front gate access
operational with one-way in and out
Crime Awareness Hotline
signs around property showing phone number

14. Case Study Haverstock Hills Apartments
Since March 2017, implemented the following: 
Consistent inspection of perimeter fencing
Upgraded law enforcement office
security bars
new computer system for Deputy log-in and the completion of written logs
Daily activity reports sent to Management Security Supervisors
ensure compliance and quality control
Quarterly meetings onsite