1. Rocco Panciera - UNICEF
Exercise 3 –
Preparing the geospatial and geographic data for the Taungdwingyi Township
Rocco Panciera - UNICEF

2. Summary
Two types of maps have been identified to support the microplanning process in Myanmar
Map Type 1: Base microplanning maps
Geospatial data:
Location of health facilities with names
location of EPI communities
Transportation networks
Landscape features/geographic barriers (rivers and water bodies)
Boundaries of SubRHC and RHC reporting areas
Attributes:
Distances between EPI communities and health facilities
Map Type 2: Monitoring & Evaluation maps
Geospatial data
Location of health facilities
Boundaries of RHC reporting areas
Attributes
Cold chain equipment,
Human resources
RHC performance (e.g. immunization coverage, nbr of unimmunized children, target population)

3. Summary
During Exercise 2 we prepared the attribute data to be linked with the geographic objects
During Exercise 3, we will:
Prepare the geospatial data and input them in the GIS software
Link the attribute data to the geographic objects

4. Summary Where we are in the process of map production and use
You are here

5. Summary
Geospatial and attribute data that have been compiled for the two types of maps
For base microplanning maps  data covering the Koke ko khwa focus RHC
For Monitoring & Evaluation maps  data covering the Taungdwingyi township
All Data placed in the TRAINING_MATERIAL\EXERCISES\EXERCISE_3 \Data folder on your USB key
Copy the folder to your computer hard disk

6. SRHC reporting divisions boundaries shapefile
Exercise 3 – Part I
SRHC reporting divisions boundaries shapefile
Open QGIS
Click the Add Vector Layer button
Browse to the location of the TRAINING_MATERIAL\EXERCISES\EXERCISE_3 \Data folder on your computer
Select the Kokekokwha_SRHC_reporting.shp file
A shapefile is composed of several files with the same name but different extensions
Make sure you select the .shp

7. SRHC reporting divisions boundaries shapefile
Exercise 3 – Part I
SRHC reporting divisions boundaries shapefile
Click Open and then Add
The SubRHC reporting division boundaries for the Koke Ko Khwa RHC will appear in the map canvas of QGIS
Note that the layer is of type “polygon”, representing the geographic areas covered by each SRHC

8. Exercise 3 – Part I
Check coordinate reference system: Remember that it is good practice that all layers in a QGIS project have the same “coordinate reference system”
Right click on the layer name in the layer panel
Select Properties in the menu
Click on Source
The information about the geographic coordinate and projection system is stored under “Coordinate reference system”
Layer not projected, only using the a geographic coordinate system (WGS 84)

9. Save the project! – think to do it regularly…
Exercise 3 – Part I
Save the project! – think to do it regularly…
Click on the save icon
Precise the path and file name (for example “KokeKoKhwa_base_micro_ qgs”)
Click Save
This will save the following, among other things:
The link to the geospatial layers included in the map
The style information (symbology) for each layer
.qgs projects allows recreating the map at any time as long as you keep the files in the same place on your computer.
The link would be lost if you move the data to another place and the map would not be complete 9

10. Load the EPI communities location layer into QGIS
Exercise 3 – Part I
Load the EPI communities location layer into QGIS
We need to convert the content of the EPI communities master list into a shapefile
In Excel:
Open the EPI_COM_ML_KokeKoKhwaRHC_ xlsx file and save it as UNICODE text delimited (.txt)
IMPORTANT: saving as UNICODE text type will preserve names in Myanmar script after typing them using the Myanmar3 fonts
In the window that appears, select “save active sheet”
Close Excel
In QGIS:
Click on the Add Delimited Text Layer button
In the window that opens browse to the text file created in excel and Select Custom delimiters and check the Tab box under file format
Indicate which fields contain the longitudes and latitudes under Geometry definition
Click Add

11. Load the EPI communities location layer into QGIS
Exercise 3 – Part I
Load the EPI communities location layer into QGIS
The locations of the EPI communities for the focus RHC are now visible in the QGIS canvas as point locations
The layer is of type “points”, representing the locations of each EPI community
Make sure that all the points are falling within the Koke Ko Khwa RCH boundaries (click on the zoom to full extent button )

12. Convert EPI communities location layer to shapefile
Exercise 3 – Part I
Convert EPI communities location layer to shapefile
!!!! The points are not yet saved in a shapefile!!!
To do so:
Right click on the layer containing the points in the layer panel and click on Save as
In the Window that opens:
Select Esri Shapefile as the Format
Browse to the folder where you want to save it and give it a name, suggested to add “_shp” to the file name in order to distinguish it from the imported table
Keep WGS 84 as the CRS
Click Ok

13. EPI communities location layer
Exercise 3 – Part I
EPI communities location layer
The new shape file is now added to the layer panel
You can delete the temporary layer by right clicking on it and then click on Remove
Once done, save the project and check the shapefile attribute table (use the button):
Are all the content from the master list there (24 EPI communities = 24 table rows)
Are the number and content type of the columns the same as in the original table?
Are the name in local language properly displayed?
Save the project!

14. EPI communities– Link Distances to health facilities
Exercise 3 – Part I
EPI communities– Link Distances to health facilities
Click once again the Add Vector Layer button
Browse to the location of the TRAINING_MATERIAL\EXERCISES\ EXERCISE_3 \Data folder on your computer
Select the SRHC_EPI_Distances_DRY_Table.xlsx file and click Add
In the next dialogue box, select the « Data_table » sheet and click ok
Open the attribute table (use the button ) and compare the two tables
Do they contain the same list of EPI communities?
Is there a unique identifier in common to both tables?
Remember this table? This is the statistical information on distances
Between EPI communities and health facilities that you prepared in Exercise 2

15. EPI communities– Link distances to health facilities
Exercise 3 – Part I
EPI communities– Link distances to health facilities
This means that we can join the content of the microplan table (excel) to the attribute table of the shapefile
Right click on the EPI communities shapefile name in the menu and click on Properties
Click on Joins in the window that opens
Click on the « + » icon at the bottom of the window
In the window that opens select:
SRHC_EPI_Distances_DRY_Table Data Table as the Join layer
“to_epi_sc_c”” as the join field
“EPI_SC_C” as the target field in the shapefile
Select fields “distance_mi” and “time_m”
Set Custom field prefix to “D_”
Click Ok Twice

16. EPI communities– Link distances to health facilities
Exercise 3 – Part I
EPI communities– Link distances to health facilities
Re-open the attribute table of the EPI communities location layer
Notice that content of the statistical microplanning table from the excel file is now included into the shapefile attribute table
The distance from each EPI communities to the reporting health facilities have now been connected to the EPI communities geographic objects, and this thanks to the unique identifier
to finalize
Check that there is a value for distance to the health facility (column “D_distance_mi”) attached to each EPI communities as a way to control that the join worked properly
Statistical data ready for thematic mapping!
Don’t forget to save your project!

17. Load SRHC health facilities location layer into QGIS
Exercise 3 – Part I
Load SRHC health facilities location layer into QGIS
We need to convert the content of the EPI communities master list into a shapefile
In Excel:
Open the SRHC_ML_KokekokhwaRHC_ xslx file in excel and save it as UNICODE text delimited (.txt)
IMPORTANT: saving as UNICODE text type will preserve names in Myanmar script after typing them using the Myanmar3 fonts
In the window that appears, select “save active sheet”
Close Excel
In QGIS:
Click on the Add Delimited Text Layer button
In the window that opens browse to the text file created in excel and Select Custom delimiters and check the Tab box under file format
Indicate which fields contain the longitudes and latitudes under Geometry definition
Click Add

18. Load SRHC health facilities location layer into QGIS
Exercise 3 – Part I
Load SRHC health facilities location layer into QGIS
The locations of the Sub Rural Health Centers for the focus RHC are now visible in the QGIS canvas as point locations
Make sure that all the points are falling within the Koke Ko Khwa RCH boundaries (click on the zoom to full extent button )

19. Convert health facilities location to shapefile
Exercise 3 – Part I
Convert health facilities location to shapefile
!!!! The points are not yet saved in a shapefile!!!
To do so:
Right click on the layer containing the points in the layer panel and click on Save as
In the Window that opens:
Select Esri Shapefile as the Format
Browse to the folder where you want to save it and give it a name, suggested to add “_shp” to distinguish it from the imported table
Keep WGS 84 as the CRS
Click Ok

20. health facilities location layer
Exercise 3 – Part I
health facilities location layer
The new shape file is now added to the layer panel
You can delete the temporary layer by right clicking on it and then click on Remove
Once done, save the project and check the attribute table (use the : button)
Are all the content from the master list there (6 health facilities)
Are the number and content type of the columns the same as in the original table?
Are the name in local language properly displayed?
Save the project!

21. Load transportation network shapefiles
Exercise 3 – Part I
Load transportation network shapefiles
Open QGIS
Click the Add Vector Layer button
Browse to the location of the TRAINING_MATERIAL\EXERCISES\EXERCISE_3 \Data folder on your computer
Select the OSM_roads_ shp file and click Open and then Add
Select the OSM_railways_ shp file and click Open and then Add

22. Load transportation network shapefiles
Exercise 3 – Part I
Load transportation network shapefiles
The road and railway network shapefiles are now visible in the QGIS canvas
Notice that the layer is of type “line”, i.e. a network of intersecting lines
To make the different layers more visible, you can select/unselect individual layers using the button
Remember to Save the project!

23. Load the river and water bodies shapefiles
Exercise 3 – Part I
Load the river and water bodies shapefiles
Open QGIS
Click the Add Vector Layer button
Browse to the location of the TRAINING_MATERIAL\EXERCISES\EXERCISE_3 \Data folder on your computer
Select both files OSM_rivers_ shp file OSM_waterbodies_ shp
click Open
Click Open again
The shapefile representing the rivers and water bodies in the focus area is now visible in the QGIS canvas
Remember to Save the project!

24. Exercise 3 – Part I
You have imported into the GIS software all the geospatial data and associated attributes required to produce the base microplanning maps
So far the data might not look as the maps you expected
That’s because the layers are missing symbology and labels
During Exercise 4 we will convert these data into the actual base microplanning map

25. Exercise 3 – Part II
Preparing geospatial data for the Taungdwingyi township Monitoring & Evaluation maps
The following geospatial data have been compiled for Taungdwingyi township
The RHC reporting division boundaries
The health facility master list containing the geographic location of RHC health facilities
All Data are already in your exercise folder TRAINING_MATERIAL\EXERCISES\EXERCISE_3 \Data folder
In the same folder you will find the table containing RHC performance indicators (e.g. immunization coverage, nr of unimmunized children, target population)

26. Monitoring & Evaluation maps
Exercise 3 – Part II
Creating the project for the M&E maps
Start a new project
Once a new blank canvas appears
Click on the save icon
Precise the path and file name (for example “Taungdwingyi_ME_ qgs”)
Click Save
This will be our working project for the production of the township-level
Monitoring & Evaluation maps 26

27. Load the boundaries of the RHCs in Taungdwingyi
Exercise 3 – Part II
Load the boundaries of the RHCs in Taungdwingyi
Open QGIS
Click the Add Vector Layer button
Browse to the location of the TRAINING_MATERIAL\EXERCISES\EXERCISE_3 \Data folder on your computer
Select the Taungdwingyi_reporting_RHC.shp file 27

28. Exercise 3 – Part II
Load the location of the RHC health facilities in Taungdwingyi  We need to convert the content of the health facility master list into a shapefile
In Excel:
Open the RHC_HFML_Taungdwingyi_table.xlsx file and save it as UNICODE text delimited (.txt)
In the window that appears, select “save active sheet”
Close Excel
IMPORTANT: saving as UNICODE text type will preserve names in Myanmar script after typing them using the Myanmar3 fonts
In QGIS:
Click on the Add Delimited Text Layer button
In the window that opens browse to the text file created in excel and Select Custom delimiters and check the Tab box under file format
Indicate which fields contain the longitudes and latitudes under Geometry definition
Click Add 28

29. Load the shapefile with the boundaries of the RHC in Taungdwingyi
Exercise 3 – Part II
Load the shapefile with the boundaries of the RHC
in Taungdwingyi
The location of the RHC, SHU and MCH health facilities, as well as the Township hospital in Taunwindgyi are displayed as points falling within the respective RHCs boundaries 29

30. Load the table containing the RHC performance
Exercise 3 – Part II
Load the table containing the RHC performance
indicators and microplanning data
Click once again the Add Vector Layer button
Browse to the location of the TRAINING_MATERIAL\EXERCISES\ EXERCISE_3 \Data folder on your computer
Select the Taungdwingyi_M&E_RHC_Table.xls file and click Add
In the next dialogue box, select the « Data_table » sheet and click ok 30

31. See data catalogue for detailed description
Exercise 3 – Part II
Load the table tables containing RHC performance
indicators and microplanning resources
This table has been compiled by aggregating to each RHC
A selected number of RHC performance indicators from monthly and annual compilation report for the current year
A selected number of parameter from RHC-level microplanning
See data catalogue for detailed description
of each column
Through the table unique ID, we can link these parameters to both
The Health facilities locations and the RHC area boundaries for mapping purposes 31

32. Exercise 3 – Part II
Join the table of RHC performance to the shapefile of boundaries of the RHCs
Right click on the RHC boundaries shapefile name in the menu and click on Properties
Click on Joins in the window that opens
Click on the « + » icon at the bottom of the window
In the window that opens select:
Taungdwingyi_M&E_RHC_Table Data Table as the Join layer
“HF_L2_C”” as the join field
“HF_L2_C” as the target field in the shapefile
Set Custom field prefix to blank
Click Ok Twice 32

33. Exercise 3 – Part II
Join the table of RHC performance to the location of the health facilities
Right click on the RHC health facilities shapefile name in the menu and click on Properties
Click on Joins in the window that opens
Click on the « + » icon at the bottom of the window
In the window that opens select:
Taungdwingyi_M&E_RHC_Table Data Table as the Join layer
“HF_L2_C”” as the join field
“HF_L2_C” as the target field in the shapefile
Set Custom field prefix to blank
Click Ok Twice 33

34. Exercise 3 – Part II
The table containing the RHC performance indicators and microplanning data is now linked to the health facilities master list, as well as to the boundaries of the RHC
The data are ready to be mapped 34

35. What you have achieved during this exercise:
Exercise 3 - Conclusion
What you have achieved during this exercise:
You loaded all necessary geospatial data into QGIS
You linked the required attributes (statistics and information) to the relevant geographic objects through unique identifiers
You have saved all geospatial and linked attribute data into a QGIS project file which can be recalled later
Well done!
We are now ready to create some maps!