1. Welcome W 15 Introduction to Engineering Design II (IE 202)
Chapter 10: Management of the Design Process 1 1

2. Today’s Learning Outcomes
By the completion of today's meeting, students should be able to:
Prescribe the main elements of the organization to be done in the design process as a set of management tasks.
Use design management tools based on the 3-S model 2 2

3. Project Management Steps for organizing the design process:
Project definition – understanding the scope of the project
Project framing – developing a plan to do the project
Project scheduling – organizing that plan in terms of time and resources
Project tracking – keeping the project on track 3 3

4. Managing the Process
Management plays a great role in the design process, right from the start of the process to the end.
This shows the importance of learning management. 4 4

5. Organized Process: Checklist
The design process should be well organized and followed up to ensure that all requirements are fulfilled.
Checklists play as a helpful tool in such processes.
They would be used at each phase.
Have you ever used checklists in your life? Name a few. 5 5

6. The 3-S Model Remark from a great designer! Three things do not get
along together: ???
Time,
Money &
Quality 6 6

7. Elements of the 3-S Model
Scope - Clearly understanding what must be done for the project to succeed
Schedule - Determining when each activity must be completed for the entire project to be completed on time
Spending - Managing all the resources that can be spent on a project. (dollars and time) 7 7

8. Design Management Tools
Scope tools:
team charter, work breakdown structure and linear responsibility chart
Schedule tools:
team calendar, activity network, or Gantt chart
Spending tool:
budget 8 8

9. Translation: ?
ميثاق شرف
Team Charter
Excellent means for teams, clients, and the parent organization to clarify the goals and roles of the participants in a project.
Only a page or two long, organized to state the goals of each organizational participant, the deliverables for the project, key milestones, and the resources available to the team. 9 9

10. Work Breakdown Structure
A hierarchical decomposition of the tasks to be completed for a project to be done.
The work breakdown structure “WBS” always breaks tasks into 2 or more subtasks. WBS should decompose tasks to manageable levels based on time, responsibility, or recourses. WBS should be complete. There should be no tasks which consume resources that are not on the WBS. All subtasks below a task should completely describe all the work being done in that task. WBS is not an organization chart or a schedule. 10 10

11. الخريطة الذهنية – الشجرة المعرفية
Sample WBS
Does this remind you of
something you used, when
studying at high school?
الخريطة الذهنية – الشجرة المعرفية 11 11

12. Blank WBS Sheet Task 1 Task 1.1 Task 1.2 Task 1.3 Task 2 Task 2.1
Task 1
Task 1.1
Task 1.2
Task 1.3
Task 2
Task 2.1
Task 2.2
Task 2.3
Task 3
Task 3.1
Task 3.2
Task 3.3 12 12

13. Practice: WBS
Suppose your team was given the task of designing a classroom cabinet, to mainly store the laptops.
As a team, construct the Work Breakdown Structure for the project.
Prepare a presentation of your work. 13 13

14. Linear Responsibility Chart
The linear responsibility chart “LRC” shows the responsibilities of each team member (and others associated with the project) in terms of the tasks and subtasks to be completed.
LRC should account for at least every major task area in the WBS, and those subtasks that have different responsibility areas.
The team can use a number of entries in the table, including: Primary responsibility, Support or work on task, Must be consulted, or Must approve the work. 14 14

15. Sample LRC 15 15

16. Sample LRC’ 16 16

17. Blank LRC Sheet Task # Member # 1 Member # 2 Member # 3 Member # 4
Client ?  1
 1.1
 1.2
 1.3  2
 2.1
 2.2
 2.3  3
 3.1
 3.2
 3.3 17 17

18. Practice: LRC
Continue working on the task of designing a classroom cabinet, to mainly store the laptops.
As a team, build the Linear Responsibility Chart for the project.
Prepare a presentation of your work. 18 18

19. Time Management Tools
Team calendars are schedules used to highlight and agree upon significant deadlines and due dates. They can be easily maintained, and are inexpensive.
However, they do not track the relationships among activities, nor identify when a task delay will cause problems for the rest of the project. 19 19

20. Typical Tools
Gantt charts and activity networks are used to show the logical relationship among activities, such as precedence relationships, and exploring the critical path.
Critical Path activities are those tasks that must be finished on time for the project to meet its schedule 20 20

21. Sample Gantt Chart 21 21

22. Blank Gantt Chart Task Week # 1 Week # 2 Week # 3 Week # 4 Week # 5
 Remark:
  The project started on November 4th, 2013 22 22

23. Practice: Gantt Chart
Continue working on the task of designing a classroom cabinet, to mainly store the laptops.
As a team, build the Gantt Chart for the project.
Prepare a presentation of your work. 23 23

24. Percent Complete Matrix
The Percent Complete Matrix “PCM” is used for monitoring and controlling. It
Determines the percentage of the total project that each task makes up.
Determines what percent of each task has been performed.
Multiplies each activity’s percent of the whole project times the percent complete for that activity, and then adds over all tasks. 24 24

25. Sample PCM 25 25

26. Sample PCM’ 26 26

27. % Total Project Completion
Another Sample: PCM
Task
Duration (days)
% of All, i.e. Weight
% Complete
% Total Project Completion
Problem Definition 3
5.7
100 
5.7 
Surveys & Interviews 10
 18.9
 100
Identifying Functions, Means and Constraints  5
9.4 
 9.4
Getting the Client’s Approval  2
 3.8
Generating Ideas
 70
 6.6
Selecting a Design
 50
 1.9
Testing & Optimization
 15
 28.3
 20
 5.7
Detailed Design 6
 11.3
 0.6
Documentation
 35
 3.3
Total 53
100
55.8
Does this remind you of
something you deal
with at the University?
GPA 27 27

28. % Contribution on Project Completion
Blank PCM
Task
Weight / Duration
% Contribution
Status
% Contribution on Project Completion 28 28

29. Practice: PCM
Continue working on the task of designing a classroom cabinet, to mainly store the laptops.
As a team, build the PCM for the project, assuming that the project is almost half the way through.
Prepare a presentation of your work. 29 29

30. Project Start-up
Have your project kick-off meeting & prepare your meeting agenda.
Prepare your Project Team Charter.
Prepare the first draft of the Work Breakdown Structure.
Prepare the first draft of the Linear Responsibility Chart.
Prepare a first draft of the Gantt Chart.
Prepare a first draft of the Percent Complete Matrix. 30 30