1. Higher Education Payroll Processing & Reporting Jan 2016
Q & A Session
SEPTEMBER 16, 2015

2. Session Overview Project Update OESC Information
Account application(s)
New hire reporting
Business Services Online (BSO)
New users registration info
Updating account for new employer
IRS system: Filing Information Returns Electronically (FIRE)
Create FIRE System Account
Applying for Transmitter Control Code(s)

3. Project Update HCM > Financials Testing
500 Misc
PFT
Testing
Each institute will provide a testing file during Integration or User Acceptance Testing
Training –Journal Entry & Accounts Payable & Federal Tax Payments
Budgets Must Be in Hyperion by 1st Calendar Yr Payroll

4. User Acceptance Testing-PS
Project Update
User Acceptance Testing-PS
10/26/ /25/2015
Training
10/26/15-11/25/15
OST Validation
11/16/15-11/25/15
State of OK Cutover
12/1/15-12/10/15
Go-Live
12/10/2015

5. Additional Important Dates
October 26
Higher Ed FEINs
November 16
ACES and Participant Maintenance OST security forms
November 30
301JE security forms
301 security forms(to be published soon)

6. OESC Information Http://www.ok.gov/oesc_web/
Application for Account Number
Reimbursing Application
Termination of Current Account
New Hire Reporting

7. OESC Information

8. OESC Information

9. OESC Information

10. OESC Information

11. OESC Information

12. OESC Information

13. OESC Information

14. OESC Information Methods New Hire Reporting
On-Line New Hire Reporting system
Electronic Submission
Paper Submission
New Hire Reporting
Initial Reporting
Continued Reporting

15. OESC Information Keri Doak Kathleen McClure OESC UI Department
Kathleen McClure
OESC New Hire Reporting Department

16. Business Services Online

17. Business Services Online

18. IRS system: Filing Information Returns Electronically (FIRE)

19. IRS system: Filing Information Returns Electronically (FIRE)

20. IRS system: Filing Information Returns Electronically (FIRE)

21. Questions??? Ayana.Wilkins@omes.ok.gov

22. Next Session
September 30 – ACA Reporting for 2015