1. SESSION 9.2 Observer Database Systems - Debriefing System
Sixth Tuna Data Workshop (TDW-6) April 2012 SPC, Noumea, New Caledonia

2. Presentation Outline Debriefing System Components of Debriefing System
Integration to other systems
System deployment
Future development

3. Debriefing System

4. What Debriefing System?
A system to facilitate the work of observer/debriefer coordinators with regard to observer debriefing
Developed base on TUFMAN framework and architecture
Used for processing the data collected on EVALUATION form (ALL in-country debriefing data sent back to SPC)

5. Debriefing System Cont....
Help to improve and measure the quality of data stored in TUBS
Help to identify areas of weakness in the debriefing process and its output (provide target training & improvement mechanisms)
It has common requirements from regional and national observer debriefing coordination

6. Components of Debriefing System
Debriefing Management
Pre-debriefing planning & scheduling
Processing of debriefing EVALUATION forms
Debriefing budget and payment requests
DQ Ratings
correct
incomplete
incomplete_retrieved
error
error_retrieved
x-factor
rgkt
weak
good
very_good
excellent

7. Staff (Observer & Debriefer) Information
Personal details, qualifications and work experiences
Training and Assessment
Details of trainings and assessments completed by observer and debriefer

8. Vessel Information
Vessel details, history, observer trips, licenses issued & photo

9. Reporting
Standard reports and Ad hoc reports
* Debriefing summary report
* Debriefing result (scores) for the observer trip data
(EVALUATION form)
* Number of debriefs completed by debriefer
* List of trip debriefed by fleet/program
* Frequency of problems encountered by fleet/program
* List of observers with many problems in a given period
* Indication of debriefing coverage level for fleet/program
* Annual debriefing performance reporting

10. Does DQ Improve Over Time?
(as per slide)

11. Integration to other Systems
Integrate to other systems such as TUBS/TUBSMAN using OBS Trip_ID, VMS using FFA VESSEL_ID
Provide more information to data entry officers on problems identify during the debriefing process
Easy to import and export data to other systems

12. System Deployment Internal network deployment
Client-server network environment
Peer-to-peer network
Stand-alone computer
The application and database are running on the same
computer without connection to the network
Front-end application
MS Access VBA
Back-end database
MS SQL Server RDBMS

13. Future development
“At-sea debriefing of observer data to provide near real-time quality data access”
Cloud environment
Database is hosted in the Cloud environment
Application can be access via Internet
Portable devices
The application and database are running on portable
devices such as Android devices and iPad.