1. BENEFITS OF PAYROLL TRACKING
Charlotte Fidler

2. Agenda Automated Payroll Maximums Payroll Tracking
Payroll Tracking Report – HPTRC01A.REP
Tracking Ded/Ben Report – HPTRC02A.REP
Payroll Comparison Report – HPTRC04A.REP
Compares current payroll to ANY historic payroll with tracking flag
Auditing Employee Payroll
Employee Payroll Audit – HEADT01A.FMX
Employee Payroll Audit Report – HEADT01A.FMX
Print Payments Against Contracts Report
User Guides

3. Automated Payroll
Max Limits

4. Automated Payroll Maximums
Can use even if not using Automated Payroll
Amounts will stay if copy from Pay Control where it is set up
Set up on Overrides/Options Tab on Automated Payroll
Max Total Payroll
Max Employee Pay
Max Employee Time
If any values go over maximum amounts error message will appear on Calculations Totals\Errors & Warnings
Condition must be corrected before payroll can complete
If amounts for employees are correct, increase max limits

5. Automated Payroll Maximums
Can use even if not using Automated Payroll
Amounts will stay if copy from Pay Control where it is set up
Set up on Overrides/Options Tab
Max Total Payroll
Max Employee Pay
Max Employee Time

6. Automated Payroll Maximums

7. Total Employee Pay Exceeds Total Pay
Occurs when Individual employee pay total exceeds max limit
Identify and resolve
Employee Name, Number and Pay Amount listed
Look at Calc Inquiry
If correct, adjust max limit and rerun Payroll Calc
If incorrect, make adjustment and rerun Payroll Calc

8. Total Employee Pay Exceeds Total Pay

9. Total Employee Time Exceeds Total Time
Occurs when Individual employee’s time entered exceeds max time limit
Identify and resolve
Employee Name, Number and Total Time listed
Look at Calc Inquiry
Look at Payroll Input
If correct, adjust max limit and rerun Payroll Calc
If incorrect, make adjustment and rerun Payroll Calc

10. Total Employee Time Exceeds Total Time

11. Total Payroll Exceeds Total Payroll
Occurs when Gross Payroll exceeds the limit
Possible Reasons
Payroll Input keyed wrong
Employee(s) balance of contract or absence paid out
Non typical bonus, retro, payment or reimbursement paid
Identify and resolve – Handle this one last
Disregard Employee No and Name for this error
Check other individual errors to identify employee (s)
Run reports if necessary to identify – Short Register, Payroll Input Report, Tracking Report, Payroll Comparison Report

12. Payroll Tracking

13. Payroll Tracking
Identifies differences between salaries and ded/ben amounts from flagged payroll to current payroll
System compares against payroll with payroll tracking flag selected
Only one payroll can be selected
Recommend “flagging” regular “normal” payroll to compare to

14. Payroll Tracking
Identifies differences between salaries and ded/ben amounts from one payroll to the next
System compares against payroll with payroll tracking flag selected
Only one payroll can be selected
Recommend “flagging” regular “normal” payroll to compare to

15. Payroll Tracking
Select Payroll Tracking On/Off check box on Payroll Control to flag payroll records from this payroll to compare to
Displays on Payroll Calculation but cannot be changed from here
Be sure to click save
Each time Payroll Calc is run with tracking box checked that set of payroll records are flagged and that set of records become the “compare to” records
Select check box on final calculation
When Payroll Update is run, payroll records are marked with tracking flag of “Y” in check history

16. Payroll Tracking

17. Payroll Tracking Copy or set up next Pay Control IMPORTANT:
Be sure to uncheck box on Pay Control when starting next payroll
After running Payroll Calc, run Payroll Tracking Reports
Payroll Tracking Report - HPTRC01A.REP
Compares rates from current calculation to previously flagged payroll
Track Ded/Ben Report – HPTRC02A.REP
Compares Ded/Ben amounts from current calculation to previously flagged payroll

19. Payroll Tracking Report HPTRC01A.REP
Select Control No of payroll currently processing
Report Input Only:
Base or No or Yes
Sort By:
Work Location
Check Location
Employee Category
Pay Class
Earn Code
Employee Name
Select % Thresholds
Rate
Pay
Time

20. Payroll Tracking Report HPTRC01A.REP
Control No of the current payroll
Rate % Threshold is Pay Period rate for each Employee increase over the last tracked payroll
Pay % Threshold is the Total Salary increase for each Employee over the last tracked payroll
Time % Threshold is the Time increase for each Employee over the last tracked payroll
Amounts that meet or exceed the given percentage will be included in this report

23. Check Employee Jobs & Pays

24. Use Calculation Inquiry to look at check

25. Payroll Tracking Deduction/Benefit Report – HPTRC02A.REP
Select Control No of Pay Control currently processing
Sort By:
Work Location
Check Location
Employee Category
Employee Name
Ded/Ben Code
Amount % Threshold
Ded Ben Group

26. Payroll Tracking Deduction/Benefit Report – HPTRC02A.REP
Control No of current payroll
Amount % Threshold is the Ded/Ben amount increase over the last tracked payroll
Employee deduction or benefit amounts that meet or exceed the given percentage and are included in the designated Ded Ben Group will be included on this report

28. Payroll Comparison Report

29. Payroll Comparison Report – HPTRC04A.REP
Compares Earn Codes and Deduction/Benefit amounts
Shows differences only
Compares current payroll to ANY prior/historic payroll
Current payroll amounts from Calc table
Historic payroll amounts from Check History table
A current payroll can only be selected AFTER errors have been corrected
Only prior/historic payrolls previously selected for Payroll Tracking can be selected

30. Payroll Comparison Report – HPTRC04A.REP
Report has two sections
Earnings section displays total by earn code and grand total for all earn codes
Deductions/Benefits section divided into three sub sections with totals for each deduction/benefit code and grand total for all codes
Deductions
Benefits
Taxes

31. Payroll Comparison Report – HPTRC04A.REP
Select Control No for current Pay Control
Prior Check Date
Select any Prior Check Date flagged for Payroll Tracking
Include:
Earn Codes
Deductions
Benefits
Taxes

32. Payroll Comparison Report – Earnings

33. Payroll Comparison Report – Deductions

34. Payroll Comparison Report – Benefits

35. Payroll Comparison Report – Taxes

36. Types of Differences Amounts are different from one pay to another
Variance is the difference between the current and prior payroll

37. Types of Differences
Amount was paid in current payroll but not in prior payroll
Variance is positive amount paid in current payroll

38. Types of Differences
Amount was paid in prior payroll but not in current payroll
Variance is negative amount paid in prior payroll

39. Auditing Employee Payroll Tool

40. Employee Payroll Audit Tool
Use to verify (audit) employee input salary amounts after Payroll Calc
Employee Payroll Audit - HEADT01A.FMX
Use to view Employee Salary Records
Employee Payroll Audit Report – HEADT01A.REP
Use to calculate and update the Payroll Salary and Payroll Additional Salary amounts stored in the Employee Payroll Audit table

41. Employee Payroll Audit Tool

42. Employee Payroll Audit Tool
Employee Payroll Audit HEADT01A.FMX
Use to view information stored in Employee Payroll Audit table
Amounts in gray are pulled from payroll calc
Payroll Salary and Payroll Additional Salary = Gross wages on Payroll Calc
Shows Payroll Salary and Payroll Additional Salary for each employee
Select how records will load
Sort By Work Location
Sort By Employee Name
Sort By Employee No
If you just click Find, all records will load
Click Load Salary after 1st calc in a year to load the “normal” salary amount in the Salary column (white column)
Best practice: Run “Base” payroll calc prior to Clicking Load Salary

43. Employee Payroll Audit Tool
Employee Payroll Audit HEADT01A.FMX
Use to verify Payroll Input
Sort records according to order of payroll input sheets
Enter Payroll Input in Additional Salary amounts columns in white
Totals at bottom are automatically calculated as changes are made
OR “find” individual employees by employee no and enter Payroll Input
When finished, click Save
Use to verify Base Salaries Changes
Salary differences will show up on report

44. Employee Payroll Audit Tool
Use to verify employee salary amounts after Payroll Calc is run
Employee Payroll Audit HEADT01A.FMX
Use to view Employee Salary Records
Use to modify Salary and/or additional Salary amounts
Totals at bottom are automatically calculated as changes are made
When finished, click Save
Employee Payroll Audit Report – HEADT01A.REP
Use to calculate and update the Payroll Salary and Payroll Additional Salary amounts stored in the Employee Payroll Audit table
Lists employee records where a discrepancy exists between this table and Payroll Additional Salary amounts

45. Employee Payroll Audit Report – HEADT01A.REP
Run Audit Report to calculate and update the Payroll Salary and Payroll Additional Salary amounts stored in the Employee Payroll Audit Table
Report lists employee records where a discrepancy exists between payroll being processed and amounts entered in audit program
Select Control No of payroll being processed

46. Employee Payroll Audit Report – HEADT01A.REP

47. Employee Payroll Audit Report – HEADT01A.REP

48. Print Payments Against Contract

49. Print Payments Against Contract
Historic report that compares the employee’s actual pay amounts against the employee’s contract salary
Report shows
Amount of contract salary paid to employee
Amount of Contract Salary remaining unpaid
Employee Pay Rate for each period
Number of Pays employee will receive
Number of Pays employee received
Number of Pays left to pay
Payroll adjustment total
Only shows employee pays that have contract box checked
Should run periodically but always prior to balance of contract

50. Print Payments Against Contract

53. User Guides on Infolink for More Information

54. User Guides on Infolink for More Information
Alio PAY - Guide to Automated Payroll Processing
Resource ID: 3361

55. User Guides on Infolink for More Information
Alio Pay – Guide to Automated Payroll Processing
Chapter 2 – Creating Pay Control Record 
Creating A Pay Control Record 
Defining the Override and Payroll Options for Pay Control Record
Copying a Pay Control Record

56. User Guides on Infolink for More Information
Alio PAY - Guide to Payroll Inquiries And Reports
Resource ID: 4671

57. User Guides for More Information
Alio Pay – Guide to Payroll Inquiries And Reports
Chapter 2 – Running the Payroll Reports
Payroll Tracking Report
Payroll Tracking Deduction/Benefits Report
Payroll Comparison Report
Chapter 4 – Running the Historic Payroll Reports
Payments Against Contracts

58. User Guides on Infolink for More Information
Alio Pay - Guide to Payroll Processing
Resource ID: 4654

59. User Guides for More Information
Alio Pay - Guide to Payroll Processing
Chapter 6 – Processing a Payroll  Auditing Employee Payroll
Displaying Employee Payroll Records
Maintaining Employee Salary Records
Adding an Employee Salary Record
Generating the Employee Payroll Audit Report