1. NRS Updates and Changes
Long Island RAEN
September 21, 2012

2. What happens beginning with FY12/13?
Goal Setting Targets are removed from Report Card and Program Evaluation Reports
10 points

3. Intake Process
Intake process will be a critical element in determining a student’s demographic data and subsequently the student’s goals
Employment status
Employed
Unemployed and Available
Not in the Labor Force **

4. New NYS Individual Student Record Form ISRF

5. NYS new ISRF Completed for every student
Form is added to student’s folder
Programs may add more fields or more information to the back side of the ISRF

6. Goal Setting Information from ISRF is entered into ASISTS
Goals will be set automatically in ASISTS
Data Check Reports will identify students with employment goals
Obtain a Job
Retain Employment

7. Employment Status Unemployed Available for Work Obtain a Job Student
Goal
Obtain a Job

8. Employment Status Employed At Time of Entry Retain Employment Student
Goal
Retain Employment

9. Employment Status
Student
Not in the Labor Force
Goal
No Goal

10. Employment Status Students who are Unemployed and Available for Work
Goal: Obtain a Job
Students who are Employed at time of entry
Goal: Retain Employment
Students who are Not In the Labor Force
Goal: NO Employment Goals

11. NYS Data
In 2008
Not in Labor Force = 17%
In 2011
Not in Labor Force = 40%
Programs that increase more than 10% from FY11/12 to FY12/13 will be identified

13. High School Equivalency Goals
Students who are enrolled in GED® preparation classes (will be coded accordingly under INSTRUCTION TYPE in ASISTS)
Goal: Obtain the GED®

14. Some Programs Do Not Have Designated High School Equivalency Classes
Programs too small to afford separate level classrooms

15. Coding Classes Correctly!
Class Meets at Same Time
Same Students
Same Teacher
Code as ABE
Code as GED
Two Rosters

16. Spanish GED® Students
Programs will need to code a class specifically to enroll ESL students who are preparing to take the Spanish GED®

17. Coding Classes Correctly!
Class Meets at Same Time
Same Students
Same Teacher
Code as ESL
Code as GED
Two Rosters

18. Postsecondary Goals
Students who take and pass the current GED® as scores are entered into ASISTS, the new goal will be automatically added
Goal: Enter Postsecondary Education or Training

19. Postsecondary Goals
Students who are enrolled in College Transition classes or “bridge” classes (newly added to ASISTS)
Goal: Enter Postsecondary Education or Training

20. Postsecondary Goals Students who have:
Earned a secondary credential while enrolled
A secondary credential at entry (US or foreign)
Enrolled in a class specifically designed for transitioning to community college
Goal: Enter Postsecondary Education or Training

21. Postsecondary Goals
Students with a secondary credential OR HIGHER from a foreign country (e.g., an ESL student)
Goal: Must be included in the tracking cohort for entrance into postsecondary education or training
Q: Is a student with a secondary credential from a foreign country (e.g., an ESL student) included in the cohort for postsecondary education?
A: Yes, students with secondary credentials earned in other countries must be included in the tracking cohort for entrance into postsecondary education.

22. Postsecondary Goals NOTE:
ESL Students will no longer have the option of choosing the goal of “Enter Training”
All “Enter Training” Goals and Outcomes are Postsecondary
ESL Students with High School Credential or Higher will automatically be in cohort with goal of “Enter Postsecondary Education or Training”

23. Changes & Implications
Follow Up Surveying
Changes & Implications

24. Surveying for Follow Up Outcomes in FY12/13
Employment (Goal of “Obtain a Job”)
Data for employment outcomes in FY12/13
Mixed reporting of cohorts
Some when goals were selected by program/student
Based on when they exit
Some with automatic goals

25. Employment Outcomes Quarter 1 FY13 Quarter 2 FY12 Quarter 3 FY12
1st Year Under New Rules
FY12/13

26. Surveying for Follow Up Outcomes in FY12/13
Retention
Data for Retention outcomes in FY12/13
None of the data in Year 1 of the NRS changes for Retention of Employment will be from automatic goal cohorts

27. Retain Employment Outcomes
Quarter 4 FY11
Quarter 1 FY12
Quarter 2 FY12
Quarter 3 FY12
1st Full Year Under New Rules
FY12/13

28. Beginning in FY13/14
Reporting will be on the new cohort of students with goals set automatically in ASISTS
OVAE has agreed that we may choose to Randomly Sample our state data
Programs will follow up on less students than they do currently
ASISTS will generate Quarterly Reports with the names of students to be surveyed

29. Beginning in FY13/14
The design of a Random Sample:
New York will be responsible for reporting the outcomes on 1085 students in each employment cohort
1085 students with the goal of Obtain a Job who have exited
1085 students with the goal of Retain Employment

30. Beginning in FY13/14 70% Sample Program 3 Students Sally Sitsalot
Joe Smith
Amy Brown
Sample Program 3
Students
70%
Response

31. MORE Changes in FY12/13 Exiting students New Top Priority
When students have not attended for more than 90 days
They MUST be formally Exited out of ASISTS
Should they return, they can be re-activated by enrolling in a class

32. MORE Changes in FY12/13 Coding GED Prep Classes
Should include ONLY students who are Eligible to sit for the Current GED®
All students enrolled in these classes will be automatically given the goal of “Obtain the GED®”
OPT score to be recorded for each student in these classes prior to referral to a testing site

33. MORE Changes in FY12/13 When Students take the current GED® exam
All 5 content scores must be entered into ASISTS
GED® pass rate will be calculated for the program based on this information

34. MORE Changes in FY12/13
ASISTS will be posting the NYSED Quarterly GED® exam results for each agency
Programs must reconcile those reports!