1. Silent auction Instructions

2. How do you prepare for a silent auction?
Set up the online auction system
Contact Bob Evans at
Send him: department, department banner, IP address of each person who needs access, administer’s name and address, and if you want it a public list for all of campus to see
Allow a week for it to be set up
Payment options include ONLY cash or check

3. How do you prepare for a silent auction?
2. Create a timeline
When would you like all your auction items in?
When would you like the auction to begin?
What is the duration of the auction? E.g. 8 hours - 4 weeks
When and who should you start advertising to?
What method(s) of advertising are you going to use?
Flyers
Contact Megan Dale to put in weekly newsletter

4. How do you prepare for a silent auction?
3. Determine what type of items you want in the auction
Gift baskets
Gift cards
Craft items- paintings, crocheted items, photography
Services- horseback riding lessons, dance lessons
4. Determine the logistics
Where are the items going to stored?
Are they visible to people in your department?
Who is going to take pictures of the items and post them online?
Who is going to people to pick up their items and collect the money?
Who is going to set up the auction online and be responsible for it?

5. TIPS:
Be CREATIVE
Do you know someone who could donate a photograph or offer dance lessons? Do they have a spouse could donate a service such as a home inspection or scrapbooking workshop?
Raffle off your Dean’s parking space
Ask PRF for leftover sporting tickets they do not want
Use the community as a resource
Gift cards, donations, promotional items-coupons
Advertise, Advertise, Advertise