1. Accessibility Webinar
Iowa Educational Services for the Blind and Visually Impaired

2. Microsoft Word Documents
Word documents should be accessible to most screen readers and electronic braille devices
Using a narrative format is preferable to a table
Information in Word document tables should be kept simple.

3. PowerPoint
Include narratives which describe pictures and graphics if the pictures/graphics are needed to clarify content.
Make the PowerPoint available to participants before it is needed.
When referring to the PowerPoint, say the number and the title of the slide.

4. PowerPoint (cont.)
Ensure backgrounds are uncluttered and provide a high contrast with text
Do not use colored lettering
Recommended fonts include Calibri or Helvetica
Do not put too much information on the slides
Use symbols (such as *) instead of/or with color coding

5. Excel Simple Excel spreadsheets should work with a screen reader.
Screen readers will not read charts and graphs in an Excel Spreadsheet
Do not leave blank rows in the spreadsheet
Make Excel charts available ahead of need so individual can review
Provide coordinates of where information is located
Example: Column C, Row 47

6. Videos Provide descriptions
Give simple descriptions of needed information that clarifies or explains the content
Example: The student is reading his paper from a 3 inch working distance.
Non Example: The blond teacher in the blue dress is talking to …

7. Charts and Graphs
Information in charts and graphs should be included in the narrative.
If a chart or graph is needed, a detailed description should be included as well as a tactual representation.
Description of graphics
Right click on graphic, select ALT text to add a description

8. Ask the Audience Member with the Accessibility Need
These are general guidelines used to address accessibility.
Please consult with the individual in your audience who needs the accommodation to ensure accessibility prior to the event when possible.
Example-Send a Word document with a table to staff member to review for accessibility.
At this time closed captioning and audio description will not be used unless required by an attendee.
Jennifer Bliss would be available to assist if help is needed with adding audio description to video.
Registration forms should allow audience members to make their needs known.

9. Other Resources
Creating Nonvisually Accessible Documents
A Guide to Making Documents Accessible to People who are Blind or Visually Impaired
Brief Summary on Creating Accessible Documents for People who are Blind
Accessibility Matters