1. KANBAN IN 30 MINUTES AN Introduction
Thanks to Gillian and Dimity for having me along to talk
Thanks to Maz for suggesting a talk on Kanban
Pictured is Taiichi Ohno, the inventor of Kanban
John Carey
JuLY 2018

2. AGENDA My Kanban Background Kanban History What is Kanban
Work In Progress (WIP) Limits
Software Development Kanban
Push vs Pull work allocation
Flow and the Cumulative Flow Diagram
Kanban’s Relationship with Lean and Agile
Lean Change Canvas and Upstream Kanban
Some ways to learn more
Please hold questions to the end or talk to me after
Covering the subject in Breadth rather than Depth

3. MY KANBAN BACKGROUND
Key part of my current role is to support the eServices team’s physical and electronic Jira boards
Have my own Personal Kanban boards at home and work
Have read David Anderson’s classic Kanban book cover to cover
Attend the Limited WIP Society meetups which are of a very high quality
Completed the Lean Kanban Universities Kanban Systems Design course
Find the power and simplicity of Kanban makes it a powerful tool to support my teams work
Kanban was invented in the 1950s by Taiichi Ohno ( ) a Toyota Industrial Engineer, and later senior executive at Toyota.
Kanban was initial used as a low cost (non-IT) mechanism to support the Toyota Production System (TPS) which was a JIT or Lean manufacturing system as Japan at the time was resource poor and Toyota was nearly bankrupt.
He was also the co-inventor of the TPS, although TPS origins go back to the Toyoda power weaving loom. Lean Manufacturing is famously described “In the Machine that changed the World”
Kanban is now used extensively throughout Toyota on the floor and in the office. However it not make the leap into knowledge work there…

4. THE FIRST KANBAN BOARD(S)
Probably

5. KANBAN BEYOND MANUAFACTURING
David Anderson developed Kanban to support his software development teams at Microsoft from 2004, published his book in 2010, and inspired other people to use it outside the Automotive Industry
An associate of David Anderson, Jim Benson developed Personal Kanban, blogs about it in Jim later develops Lean Coffee
Other movements spawned and inspired by TPS and Lean Manufacturing
DevOPS
Lean Change
Lean Startup and minimum viable product (MVP)
Lean Software Development and Agile
Lean 6 sigma

6. WHAT IS KANBAN FIRSTLY A WORK VISUALISATION TOOL
Kanban means signboard or billboard in Japanese
Represents the teams current work and work flow
Can represent nearly any business workflow, such as
Software Development from Waterfall to Scrum
Business Development
Change Management HR
Information Radiator
Team and stakeholders can see progress easily at any time
Easily identify bottlenecks
Enables process improvement and Agility through Lean practices

7. Personal KANBAN Board

8. LEAN COFFEE Set Up Personal Kanban What to Discuss Vote (optional)
Discuss for 5 minutes and repeat
Developed by Jim Benson and Jeremy Lightsmith

9. USES WORK IN PROGRESS (WIP) LIMITS
TO INCREASE FLOW
Imperial Gardens Tokyo have a limited number of tickets or tokens that guess need to enter and return when leaving which caps how many people are allowed in the garden one time so the maximum number of people can enjoy the gardens without it being overcrowded or damaging the garden
More
Simialarly we use WIP or Work in progress limits on Kanban Board to limit how many tasks a work can do at one time

10. Optimising WIP LimIT

11. SOFTWARE DEVELOPMENT KANBAN BOARDS

12. EXAMPLE OF A Physical Board
Backed by Jira board

13. Example of A JIRA KANBAN BORAD

14. KANBAN IS A PULL System Work IS pulled into The SYSTEM, NOT PUSHED
PUSH vs PULL
Push system is where work is assigned to the worker
Pull system is where work takes work when it is ready.
Pull runs more smoothly with WIP limits in place rather than having a lot of work pile up

15. PULL SYSTEM Showing Prioritisation

16. WHAT IS FLOW
This is a Cumulative Flow Diagram (CFD)

17. WERE KANAN FITS INTO THE BIG PICTURE
“The core idea of lean is to eliminate/reduce non-value-added activities (termed "wastes") and thus increase customer value”. Prakash Mallappa Pujar (2014) Agile is a mindset which uncovers better ways of working and increasing customer value by doing it and helping others do it through a core set of values and principles outlined in the Agile Manifesto (2001) “…lean and agile are deeply intertwined ... You can't really talk about them being alternatives, if you are doing agile you are doing lean and vice-versa.” Martin Fowler (2008) a signatory of the Agile Manifesto Kanban is used to visually manage Agile and Lean processes
Systems Thinking is a way of understanding how a system behaves as a whole rather than through analysis of component parts in isolation
.What is Agile, Forbes Magazine

18. AGILE AND LEAN – SEPARATE HISITORIES

19. The 7 wastes or muda is key concept of Lean formulated by Taiichi Ohno, and a core concept in several Lean Approaches
Over production
Inventory
Waiting
Motion
Transportation
Rework
Over Processing or Gold plating

20. Lean Change Canvas
Justin Little Lean Change book has more information

21. UPSTREAM KANBAN

22. SOME WAYS TO LEARN MORE THINGS TO DO Set a Personal Kanban Board
101/
Organise a walk through with me of the eServices physical or jira board
LinkedIn Learning course on Kanban
Go to a Limited WIP Society Meetup – held monthly close by
Attend a course on Lean Change Management
Read David Anderson’s Kanban Book (the blue book)
Play a Kanban simulation game
SIMULATIONS / BOARD GAMES
Get Kanban (4 hours)
The Limited WIP Game (1-2 hours)
TRAINING
KANBAN SYSTEMS Design (KMP I)
Kanban Management Professional (KMP II)
Meetups
The Limited WIP Society
Lean Coffee
BOOKS
Personal Kanban: Mapping Work | Navigating Life
Jim Benson and Tonianne DeMaria Barry (2011)
Kanban: Successful Evolutionary Change for Your Technology Business
David Anderson (2011)
Essential Kanban Condensed
David Anderson and Andy Carmichael (2016)
Essential Upstream Kanban
Patrick Steyaert (2018)
Lean Change Management: Innovative practices for managing organizational change
Jason Little (2014)
Kanban from the Inside: Understand the Kanban Method, connect it to what you already know, introduce it with impact
Mike Burrows (2014)

23. Questions ?

24. Thank You