1. APM TERMINALS PIPAVAV
Implementation of E-Form13 Process “A digital step towards customer satisfaction”
Average 294 containers gated In for export cycle and 275 for Import.
Average overall Gate Movement is 569 trucks/day.

2. Earlier Process of Form13
Vessel declaration Process
VOA declares vessel visit to the terminal (Cargo Control Desk)
Terminal allots VIA No. to VOA
VOA shares it with co-loader/partners
Form-13 Generation
process
Truck arrives pre-gate and handover required documents to CHA and wait to have Form13/check list copy to gate In the container
CHA approaches Liner’s office to submit invoice and other documents and get Form-13 copy
CHA approaches pre-gate/trucker to hand over the copy of form 13/Check list
Truck/Container Gate In process
Trucker reaches to Pre-gate with Form-13/Checklist
Data updated in N4 by pre gate clerk
Trucker leaves pre-gate and reaches to Yard Gate
Physical survey is done at yard gate and EIR generated
Form 13/Checklist etc documents are submitted at yard gate
Bat allocated – drop ticket generated and handed over to the trucker by Yard Gate Clerk
Truck moves towards customs gate for further movement
END

3. Digitized Process of Form13 (Eform13)
Vessel declaration Process
VOA to declare vessel visit to the terminal (Cargo Control Desk)
Terminal to generate VIA No. in N4, enter vessel detail/visit etc. in Eform13 software
Terminal to share VIA No. and allotted moves with VOA
VOA to share allotted moves and other details with co-loader/service partners
Form-13 Generation process
Login credentials are already provided to registered liners, CHAs/Shippers
CHA to update necessary details, and upload shipping bill etc. in E-form13 software and submit it for approval of relevant shipping line – Notification will be sent to the concern shipping line automatically by system
Shipping line to verify the data in E-form 13 software and approve it. Notification of approval will be sent to the CHA by system
CHA to update truck visit/truck booking in the software and get print out of E-form 13
Print copy to handover to the trucker on arrival at Pre/main gate (trucker does not need to visit Pre gate for data entry in N4
However the terminal has arranged a provision of issuing print out of E form 13 at Pre Gate Security office
Truck/Container entry process
Trucker will reach to Yard gate
Mobile inspection: Seal/document/damage verification is to be done in digital way. Photos of container is taken in note pad.
Copy of E-form 13 is submitted at Yard gate
BAT ID is generated. Container drop ticket is allotted to the trucker
Truck to move towards customs gate for further movements.

4. Benefits of digitized process of Form-13
Benefits to the Terminal:
Data is transferred directly to Navis system from Eform-13 software/application. Time saving in updating the data in N4 at Pre-Gate
Time saving in verification of documents -Manpower cost can be saved
Enhance the customer satisfaction
Benefits to CHAs:
CHAs do not require to rush to transporter and concern shipping line office to handing/taking documents
Online data updation and approvals will be done that will save time and man power.
Benefits to Shipping Lines:
Online approval will help shipping line to avoid frequent disturbance of people for allotment of Form-13
Benefits to Transporters:
Truckers do not need to visit Pre-Gate office, standing in queue for data updation in N4

5. Thank you