1. Department of Corrections Services Strategic Plan for 2006/07-2010/11
DEPARTMENT OF CORRECTIONAL SERVICES
Department of Correctional
Services
Department of Corrections Services Strategic Plan for 2006/ /11
May 2006

2. CONTENTS
Background to development of 2006/07 Strategic Plan and Budget
Strategic Priorities in 2006/07 Strategic Plan and years beyond
Development to bidding stage
Current development
Challenges for implementation
Virement

3. Background to the development of 2006/07 – 2010/11
Development of a 5 year plan which prioritizes 1st year of operation
Mid-term review of 2005/06 of organisational performance
Revised targets for year 1
Adjustment of targets for years that follow (improved by changes in DCS environment)
Mid term performance assessment
Identifying new and emerging needs

4. Background to the development of 2006/07 – 2010/11
The product of the session provides for;
Departmental input into the MinComBud
Development of Estimates of National Expenditure (ENE)
Await new policy directives from Cabinet Lekgotla (Completed)
Await policy directives from SONA

5. Background to the development of 2006/07 – 2010/11
Revised and final draft of the Strategic Plan (Completed)
Development of Branch and Regional Operational Plans (New format May)
Performance Agreement of SMS (Completed)
Compilation of Annual Report (Began in April)

6. Strategic Priorities in 2006/07 Strategic Plan and years beyond

7. Administration
Prioritization and implementation of the HR strategy (Performance management, Employee relations, Recruitment, selection and retention)
Development of standardized and comprehensive training on Minimum Information Security Standards, Minimum Security Standards for Head of Security, HOCCs, Area Commissioners

8. Administration
Continue provision of training for ju8nior and middle management
Extend leadership training to Senior management
Provide legal support and fight corruption
Target implementation of internship for 500 people
Improve IT and information management environment
Amendment to CSA
Improved management of SCM

9. Security Completion of the Biometric system and implementation
Installation of fences
Development and implementation of 5 year Security plan based on Min. Security Standards
Building capacity for security information management

10. Corrections
Implementation of the Offender Rehabilitation Path (involves all branches in the Department)
Implementation of corrections programmes (accredited service providers)
Implementation of systems to improve centre and offender management
Policy development and implementation

11. Development Finalizing policy on compulsory programmes
Implementation of Offender Skills Development Plan (employability)
Provide existing skills and education programmes
Expand national agriculture and production workshops

12. Care Finalization of the HIV prevalence
Finalizing policy on compulsory programmes
Phase in provision of primary health care
Provide needs based programmes (social work, spiritual and psychological programmes)

13. Social Reintegration Social Reintegration
Prioritization of social reintegration and ensure improved community participation
Improve the functioning of departmental paroling system
Implement classification system for Parolees and probationers
Develop programmes for pre-release, supervision and reintegration

14. Facilities Continued management of upgrading Building new facilities
Develop departmental capacity for own resource and management of devolution of functions from DPW
Development of Medium term facility development and management plan

15. A Developments since 2000 to Bidding Stage
Department of Correctional Services
A Developments since 2000 to Bidding Stage
Blue Print model developed by Private consultant.
Through NDPW Consultant teams were appointed to develop the Blue Print further.
Original Blue Print costs was estimated at R150 million
Short comings were identified and resulted in Baseline 1 at a cost of R230 million.
This followed by Baseline 2 and later Baseline 3 at R282 million.
With escalation Baseline 3 increased to R350 million.
Still further developments resulted in Baseline 4 which was 18% over Baseline 3’s cost of R350 million.
Tender documentation was completed early in 2004.

16. B. Bid Adjudication and IQS Report
Department of Correctional Services
B. Bid Adjudication and IQS Report
Three of the projects, Kimberley, Leeuwkop and Nigel were split into phases.
* Phase I – Bulk Earth Works
* Phase II – Main Contractor with Incubator program sub-contractors
Phase I : Was fully completed on July 2005 at all three Centres with a total cost of R80.8 million
Phase II: Bids were called for Klerksdorp 5/11/2004; Nigel 25/02/2005; and Kimberley 04/03/2005 and received for all three.
Kimberley: Bid adjudicated in April 2005 and came to R571.7 million
Klerksdorp: Only one Bid was received and rejected.
Nigel: Bids received but not adjudicated. (Waiting for appointment of Private Project Manager)

17. Bid Adjudication and IQS Report
Department of Correctional Services
Bid Adjudication and IQS Report
Continue
Outcome of Bid Adjudication show that cost of centres is substantial higher than the budgeted amount..
In July 2005 DCS decided to appoint with the assistance of NDPW an IQS to evaluate the bids documentation and to provide both Departments with an assessment of the price escalation and compare it with market trends.
The IQS report highlighted the following:
The incubator procurement model.
Increase in building costs.
Timing of the tenders in respect of market conditions
This negatively influenced the bidding process.

18. Current Developments This lead to the following decisions:
Department of Correctional Services
Current Developments
Continue
This lead to the following decisions:
Decided to continue with Kimberley with the following difference
Abandon the Incubator programme (Premium DCS is paying for this route is ± 14% of the cost)
Adjust Bidding documentation to allow for main contractor and own choice of sub-contractors.
Call for open re-bidding system to allow a larger sector of the contraction market to submit bids.
Will be more competitive and to the advantage of DCS.
Tender documentation will be published on 19 May 2006 with the target date to handover the site to the successful bidder in September 2006

19. Challenges Attracting scarce skills Corruption prevention
Filling vacancies
Intake capacity versus turnover levels
Prone to recruiting from within
Brain drainage
Overhauling community corrections

20. Challenges Develop own capacity to be able to manage facilities
COEs - issues requiring management intervention to be prioritized for implementation from the first quarter of 2006/7.
Improve capacity to deliver at management area level taking into account local government’s role
Finalization of policies

21. VIREMENTS 2005/06
During 2005/06 s43 of PFMA was adhered to, to re-prioritise savings from compensation of employees to fund the following major projects:
R’000
Information Technology
Fleet Management
Fencing
X-Ray Scanners
TV Monitors
Other compensation of employees
Total

22. Correctional Services values your role in breaking cycle of crime: in making rehabilitation work.
Thank you
Together we can strengthen social compact against crime, for better life.