1. California Assessment of Student Performance and Progress (CAASPP)
Using the CAASPP Individual Student Assessment Accessibility Profile (ISAAP) Tool
Webinar and Tutorial

2. Tutorial Components
Overview
Instructions

3. Overview

4. Purpose
To instruct local educational agency (LEA) CAASPP Coordinators and designated staff on how to use the CAASPP Individual Student Assessment Accessibility Profile (ISAAP) Tool to create the online student test settings file.

5. CAASPP Version of the ISAAP Tool
The ISAAP Tool has been enhanced for California users and is available to download from Please look for the CAASPP logo within the tool to ensure you are using the correct version.

6. About ISAAP Q: What does ISAAP stand for?
A: Individual Student Assessment Accessibility Profile (ISAAP). The ISAAP is a process and a tool developed by Smarter Balanced for use by Consortium states to support a thoughtful and systematic approach in addressing student access needs for the Smarter Balanced interim and summative tests. The ISAAP is optional but recommended.

7. About the ISAAP Process
Q: What is the ISAAP Process?
A: The ISAAP Process involves the following seven steps:
Select key staff members who will be involved in any of these seven steps and define their specific roles.
Provide information and training to staff according to their role; provide information to parents; and provide information and training to students as appropriate.
Identify students who may benefit from designated supports (including students with an IEP and Section 504 plan, English learners, and English learners with disabilities).

8. About the ISAAP Process (cont.)
A: The ISAAP Process involves the following seven steps:
Select the appropriate designated supports and accommodations for each student. The CAASPP ISAAP Tool can be used to match student need to available supports.
Enter designated supports and accommodations into the Test Ordering and Management System (TOMS).
Perform a pre-administration check of assigned access supports to verify they are correct.
Check for delivery of the assigned designated supports and accommodations at the time of the test.

9. About the ISAAP Process (cont.)
Q: Is the ISAAP Process required?
A: No. The ISAAP Process is recommended to provide a consistent approach in ensuring all students receive the accessibility supports they need for CAASPP assessments.

10. About the ISAAP Tool Q: What is the ISAAP Tool?
A: The ISAAP Tool is an Excel workbook with specially designed formulas. The ISAAP tool can be used to:
select the designated supports and accommodations that match student access needs for the Smarter Balanced assessments.
produce the online student test settings file that can be uploaded to the Test Operations Management System (TOMS).

11. About the ISAAP Tool Q: Is the use of the ISAAP Tool required?
A: No. The ISAAP Tool was developed to help school and LEA staff with the selection and activation of designated supports and accommodations for the Smarter Balanced interim and summative assessments.

12. About the ISAAP Tool Q: Who should use the ISAAP Tool?
A: The ISAAP Tool can be used by any staff member(s) who is responsible for selecting student accessibility supports for the Smarter Balanced assessments and for entering the assigned accessibility supports into TOMS.

13. About the ISAAP Tool
Q: What does a user of the ISAAP Tool need to know?
A: The person(s) using the ISAAP Tool to select designated supports and accommodations for students should know:
The student’s instructional needs
The purpose and functions of the designated supports and accommodations
The recommended use of the supports and accommodations per the Smarter Balanced Usability, Accessibility, and Accommodations Guideline (UAAG)

14. About the ISAAP Tool
Q: Can the ISAAP Tool be used by Individualized Education Program (IEP) and Section 504 Plan teams?
A: Yes. The ISAAP Tool can be used by an IEP or plan team; however the ISAAP Tool does not take the place of an IEP or Section 504 plan meeting or document.

15. About the ISAAP Tool
Q: Which embedded and non-embedded designated supports and accommodations can I configure for students through the ISAAP Tool?
A: All embedded and non-embedded designated supports and accommodations may be assigned through the ISAAP Tool. However, turning off a universal tool and stacked translations must be activated in the test delivery system.

16. Overview A: *Must be activated in the test delivery system.
Embedded
Non-Embedded
Designated Support
Accommodation
Color Contrast
American Sign Language (ELA listening and math items)
Bilingual Dictionary (ELA performance task full writes)
Abacus
Masking
Braille
Alternate Response Options
Text-to-Speech (math and ELA items)
Closed Captioning (ELA listening items)
Color Overlays
Calculator
Translated Test Directions (math items)
Streamlined Interface
Magnification
Multiplication Table
Translations (glossaries) (math items)
Text-to-speech (ELA reading passages)
Noise Buffers
Print on Demand**
Translations (stacked) (for math items)*
Read Aloud (math and ELA items)
Read Aloud (ELA reading passages)
Turn off any universal tools*
Scribe (ELA non-writing and math items)
Scribe
Permissive Mode
Separate Setting
Speech-to-Text
Print Size
Translated Test Directions
Individualized Aids
Translation (glossaries) (math items)
Special Lighting or Acoustics A:
*Must be activated in the test delivery system.
**Print on demand for stimuli only can be activated in TOMS. If a student(s) need print on demand for items and/or items and stimuli, contact the CDE.

17. Preparing to Use the ISAAP Tool
Q: What do I need to prepare to complete an ISAAP for my students?
A: ISAAP Tool users should:
Become familiar with the Smarter Balanced tests and the available designated supports and accommodations.
Obtain input from students and parents about students’ needs.
Provide opportunities for students to try designated supports as appropriate.
Understand the recommended uses for designated supports (refer to Matrix One and the UAAG).
View this tutorial!
Print out ISAAP Instructions.

18. Instructions on How to Use the ISAAP Tool

19. Instructions
Download the ISAAP Tool from the CAASPP portal at
Open the tool in Excel.
Note: The ISAAP Tool is accessible in Excel and above.

20. Instructions Enable macros in Excel.
Note: Screenshots are taken from Excel 2013. 1 2

21. Instructions Enable macros in Excel.
Note: Screenshots are taken from Excel 2013. 3 4

22. Instructions Enable macros in Excel.
Note: Screenshots are taken from Excel 2013. 5 6 7

23. ISAAP Tool Components About tab Instructions tab
15 individual student tabs
Report tab

24. Statewide Student Identifier (SSID) Educator(s) Completing ISAAP
Instructions
After enabling macros, select the [Student1] tab to begin the process.
Fill in the student information on the top of the Student1 sheet.
Student Last Name
Statewide Student Identifier (SSID)
Grade
Educator(s) Completing ISAAP
Comments
Student First Name
Teacher of Record
School (ID or Name)

25. Example of a Student Sheet in the ISAAP Tool

26. Instructions
In column B, select all the checkboxes that apply to the student access needs.
Support for executive functioning: attention,
cognition, control, and processing
Support for persistent calculation disability,
dyscalculia
Support for reading-related disabilities, print
disabilities, struggling readers
Support for students needing access in
language(s) of translation
Support for significant motor difficulties and
recent injury
Support for vision impairments/blind
Support for hard-of-hearing/deafness

27. Instructions
In column C, select the documentation provided for the student access need.
Individualized Education
Program (IEP)
504 Plan
Educator(s) Recommendation
Note: Selecting Individual
Education Program or 504 Plan
will populate recommended
Designated Supports and
Accommodations in column D and column F.

28. Instructions
To select a designated support, find the row in column D with the recommended designated support and select the corresponding cell in column E. An arrow will appear next to that cell with a list of selections to choose from.

29. Instructions
To select an accommodation, find the row in column F with the recommended accommodation and select the corresponding cell in column G. An arrow will appear next to that cell with a list of selections to choose from.

30. Instructions
Note: To view guidance on the recommended use of a designated support or accommodation, hover or click on the selected cell in column D or column F. A window with text describing the tool’s recommended use will appear to the right.

31. Instructions
Repeat this process for additional students on the [Student2]–[Student15] worksheets.
Upon completing each student worksheet, select the [Report] tab to see the comprehensive spreadsheet of all the selections from the [Student #] tabs. This sheet allows users to view all students’ accessibility profile data in a single view.

32. Resources and Support

33. Related Resources Matrix One (PDF; Updated Sep-2014)
Usability, Accessibility, and Accommodations Guidelines (PDF)
Guidelines: Frequently Asked Questions (PDF)
ISAAP Module

34. Help Desk Support
The California Technical Assistance Center (CalTAC) is here to support all LEA CAASPP coordinators!
Monday–Friday from 7 a.m.–5 p.m. PT
Phone:
Web site: