1. Auxiliary Office Supplies bid RFP 1842ARM
Alma mendoza
contract manager
December 6, 2018

2. Agenda: Pre-Bid Conference – December 6, 2018
Sign-In Sheet
Introduction of IPPS Team
Business diversity
Disbursements : Payment Options
Technical Review (CALUSOURCE tool)
Auxiliary Office Supplies project Summary
Q & A

3. INTRODUCTION – ipps TEAM
Alma Rosa Mendoza – Commodity Manager
anthony Singleton – chief Small Business Officer
Jordan Coburn – small business administrator
Mary Chiu/Lynda ta – Strategic Sourcing (CALUSOURCE tool)
Yvonne grobe – Disbursements

4. Business diversity

5. Uc SOURCING PUBLIC BID SITE

6. E-Invoicing @ UC San Diego
Transcepta Global Supplier Network: an electronic invoicing network that transmits UCSD vendor invoices directly to the Accounts Payable team
For suppliers who submit more than 15 invoices annually
Registration is free of cost for the supplier
Does not require any changes to supplier invoice format
Daily reports of all invoice activity
Immediate notification of errors on rejected invoices
Supplier Portal to view the submission status of each invoice
Fast and responsive support staff

8. Let’s Talk Payments:
UC San Diego preferred method of payment is via credit card –
Single-use card: supplier receive a link to a one-time use credit card to process the payment
Pre-Authorized Use: supplier has a dedicated credit card on file
Both options require the supplier to invoice UCSD and invoices are paid Net 10 days

9. Rfp key dates Anticipated Action Anticipated Action Date
Electronic RFP Issue Date
Friday, November 30, :00 PM PST
Supplier’s Intent to Bid Due
Monday, December 13, :00 PM PDT
Mandatory Pre-Bid Conference
Date: Thursday, December 06, Time: 9:30 AM – 11:30 AM PDT Meeting location: N. Torrey Pines Road Suite 415
La Jolla, California Parking on-site
Deadline for Supplier Q&A via Discussion Forum
Wednesday, December 12, :00 PM PST
University’s Response to Supplier Q&A
Friday, December 14, :00 PM PST
Proposal Submission Closing
Friday, January 4, :00 PM PDT
Evaluation
Monday, January 7 – Friday, January 18, 2019
Notice of Award
Monday, January 21 – Friday, January 25, 2019

10. Rfp purpose
The purpose of this Request for Proposal (“RFP”) is to invite qualified bidders to prepare and submit proposals supplement to the University of California, San Diego (“UC San Diego” or “University”) Office Supplies Program and provide the campus Maximum value though superior Customer Service; high quality products and cost –effective processes, in accordance with the requirements set forth in this RFP. A relatively small percent of the University purchases conducted through small business development office programs are to meet state and federal agencies contract requirements.

11. RFP OVERVIEW SUBMITTING QUESTIONS
All questions must be submitted using the calusource tool.
All responses will be posted in calusource tool. Answer will also be ed to bidders.
We want to ensure every company is informed and understands how to complete and submit.

12. QUESTIONS
Thank you, we appreciate your time!