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Writing a Winning Resume for Federal Service

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Presentation on theme: "Writing a Winning Resume for Federal Service"— Presentation transcript:

1 Writing a Winning Resume for Federal Service
Crystal Moore, GS-15 Director, Financial Management Career Field Team

2 Agenda Myth or Fact Fun The “Why” Types of Resumes
This or That Examples What Air Force Financial Management Values Critical Elements to a Resume References Length Other Situations Current as of: 1 Jun 12 POC: AFPC/CCX,

3 Myth or Fact You must use the resume builder in USA Jobs
There is an electronic “word search” for resumes Skill codes are no longer used An OF-612 can be used as an alternative resume format Your resume is your application to a federal job Current as of: 1 Jun 12 POC: AFPC/CCX,

4 The resume often decides who gets an interview!
Your Resume Is… Your application Used to verify qualifications Your best marketing tool Communicates your qualifications to meet the job Demonstrates performance Tailorable to each job announcement Your FIRST impression Current as of: 23 Nov 11 POC: AFPC/CCX, The resume often decides who gets an interview!

5 Types of Resumes Chronological or reverse chronological (Typically recommended) Targeted (Create multiple versions to target jobs) Functional (Good for recent college graduate) Combination (Good to use if you want to weave in versatile skills and experiences) Current as of: 23 Nov 11 POC: AFPC/CCX,

6 This or That 12 Pages 3-5 Pages Current as of: 1 Jun 12
POC: AFPC/CCX, 12 Pages 3-5 Pages

7 Small font, takes up space Larger font, stands out, doesn’t use space
This or That S Susie Q. Example 4220 Resume Street San Antonio, TX 78150 Cell: Home: Desired locations: AK, OH, TX, OK, FL Country of Citizenship: United States Availability: Permanent full-time Desired Start Date: 1 Jun 17 usie Q. Example Resume Street, San Antonio, TX 78150 (123) Current as of: 1 Jun 12 POC: AFPC/CCX, Small font, takes up space Larger font, stands out, doesn’t use space

8 This or That Short, concise, no acronyms, compares school equivalents
Job Related Training: TRAINING: 06/ Action Officer Development Course, Correspondence 06/ Fundamentals of System Acquisition Management (ACQ 101), DAU 07/ Manager Development Course, Correspondence 08/ Introduction to Program Evaluation, 40hrs, Grad School USDA 08/ Effective Writing, 24hrs 10/ Fundamentals of Earned Value Management (BCF 102), DAU 11/ Intermediate System Acquisition Course (ACQ 201A), DAU 02/ Intern Leadership Development Course, 40hrs 03/ Introduction to Financial Management, 32hrs, Grad School USDA 04/ Human Resources Management: Introduction, 24hrs, Grad School USDA 04/ Effective Communication with Customers, 16hrs, Grad School USDA 05/ Data Collection Analysis, 40hrs, Grad School USDA 06/ Management Analysis: Overview, 32hrs, Grad School USDA 06/ Planning, Programming, Budgeting Execution System, 80hrs 07/ Manpower and Force Management Course, 80hrs 08/ Resource Management Budget Course, 80hrs 09/ Management Analysis: Advanced Apps, 32hrs, Grad School USDA 10/ Introduction to Federal Budgeting, 24hrs, Grad School USDA 10/ Project Management, 32hrs, Grad School USDA 11/ Statistics, 32hrs, Grad School USDA 12/ Management Analysis: Planning, 32hrs, Grad School USDA 01/ Supervisor Development Course, Correspondence 01/ Cost-Benefit Analysis Workshop, 24hrs, Grad School USDA 01/ Management Analysis: Design and Conduct a Study, 32hrs, Grad School USDA 03/ Combat Developments Course, 80hrs 08/ TDY Travel Module for Certifying Officers and Accountable Officials – Defense Travel System 12/ Incident Command Systems (ICS-100), Emergency Management Institute 12/ ICS for Single Resources and Initial Actions (ICS-200), Emergency Management Institute 12/ National Incident Management System (ICS-700), Emergency Management Institute 01/ National Response Plan (ICS-800), Emergency Management Institute 02/ Disaster Assistance Processing (Phase I), 40 hrs, FEMA NPSC 03/ Disaster Assistance Processing (Phase II), 80 hrs, FEMA NPSC 07/ Composite Risk Management Basic Course 03/ Ethics Training for ATL (CLM 003), DAU 03/ COR with a mission focus (CLC 106), DAU 03/ Contracting Overview (CLM 024), DAU 03/ Intro to Lean Enterprise Concepts (CLE 004), DAU 03/ Improved Statement of Work (CLM 031), DAU 03/ Negotiating (HBS 221), DAU 05/ Customer Focus (HBS 204), DAU 06/ Difficult Interactions (HBS 219), DAU 06/ Project Management (HBS 211), DAU 06/ Process Improvement (HBS 210), DAU 06/ Strategic Thinking (HBS 227), DAU 06/ Writing Skills (HBS 224), DAU 06/ Presentation Skills (HBS 223), DAU 06/ Time Management (HBS 212), DAU 01/ Certifying Officers and Accountable Officials – Defense Travel System 03/ Ethics Training for ATL (CLM 003), DAU 06/ Information Assurance Awareness - DoD 07/ Employee Safety Course - HQDA 11/ SERE Level A Training - USJFC 12/ Army Managers' Internal Control Program (MICP) Internal Control Administrators (ICA) Course - ALMS 07/11 - CES Basic Course Phase 1 - AMSC 01/14 - GFEBS - Multiple courses (25) 01/14 - AO/RO DTS training 02/14 - Fiscal Law, 40hrs - US Army JAG School 04/14 - Principles of Cost Accounting Management, 120 hrs 08/14 - Intern Army Working Capital Fund, 40 hrs - CALIBRE Systems 12/14 - DoD FM 101 all modules 05/15 - Army Comptrollers Course, 120 hrs - Syracuse University CERTIFICATES: 01/2005-Certificate of Accomplishment in Program and Management Analysis, 320hrs, Grad School USDA 05/2005-CP-26 Manpower and Force Management Civilian Career Intern Program Graduate SPECIALIZED TRAINING/DEVELOPMENTAL EDUCATION DoD FM Level III Certification, 2015 Air War College by Correspondence, 2015 Air Force Civilian Leadership Course (AFCLC), 2014 Certified Defense Financial Manager (CDFM), 2011 In-Resident Air Command and Staff College, Acquisition Level I Certification, 2009 In Resident Army Finance Captains’ Career Course (FMSOC Equivalent), 2002 In Resident Combined Arms Service & Staff School (SOS Equivalent), 2002 In Resident Army Finance Branch Officer Qualification Course (BFMOC Equivalent), 2000 In Resident Army Air Defense Artillery (PATRIOT) Officer Basic Course, 1999 Short, concise, no acronyms, compares school equivalents Current as of: 1 Jun 12 POC: AFPC/CCX, Extensive training, long list, takes up space, not relevant, acronyms

9 What’s Valued Air Force FM Career Field
*Performance* Experience Education Training Other Certs Technically & Competently Perform in Job Technical Depth and Breadth Associate’s (if applicable) Professional Military Education (PME) Test-based (CDFM, CPA, CGFM, etc.) Supervisor/Endorser Recommendation & Results-Oriented Resume Organizational Depth and Breadth Bachelor’s Functional (FMOC, PFMC, DFMC, DDSC) Blackbelt / Greenbelt Certifications Quality Step Increase (QSI) Special Acts & Service or Notable Achievement Awards Leadership Team Lead 1st/2nd Level Supervisory Master’s Civilian Developmental Education (CDE) Other DAWIA certifications not required of position OSD/AF/ASMC/Unit Awards and Civilian Medals Joint Experience (COCOM, Deploy, Cross Components PhD (as applicable to position) Comparable (from Industry or other Agency) Note: Priority from left to right Engaged Employee: Achieve/Maintain DAWIA and/or DoD FM certification / Obtain a Mentor / Create an Individual Development Plan (IDP) / Participate in Career Planning Cycle (CPC) 9

10 Key Elements That Hiring Managers Want to See
Header and contact information Experience summary College education (if applicable) Experience Highly competitive or desired functional training, certifications References Length ***Note: No Acronyms! Current as of: 1 Jun 12 POC: AFPC/CCX, Think Industry—Bullet Format—Eye Pleasing

11 Header and Contact Information Create an “eye-catching” appearance Limit it to 2-3 lines to save space Needs name, address, phone, Security Clearance if SECRET or Top Secret (include note if you previously held Top Secret w/ year) Ok to include veteran’s preference, but not necessary No need to include locations interested in moving, start dates, registration for draft Current as of: 1 Jun 12 POC: AFPC/CCX,

12 Header and Contact Information Current as of: 1 Jun 12 POC: AFPC/CCX,

13 Experience Summary No need for “Objective”
No more than 12 lines or ¼ of page (with heading) Create an experience summary that highlights YOU For FM think about PPBE cycle, appropriations, leadership, military pay, travel, disbursing, customer service, audit, accounting, cost, acquisition, breadth, depth, joint, decision support, LEAN Six Sigma Make it stand-out Current as of: 1 Jun 12 POC: AFPC/CCX,

14 College Education Highlight up-front if you have a degree (any level)
Include at a minimum Degree and Major College Year graduated City and State ok if it fits to one line GPA ok if at least 3.3; otherwise leave off If you are not complete, include “Expected Grad Date” Current as of: 1 Jun 12 POC: AFPC/CCX,

15 Experience Ensure header of each job has minimum info Duties
Duty title, job series, grade Organization and location Dates served in the position Supervisor name, current contact info, ok to contact? Duties Big rock duties (Up to 6 or 8) Bullet format Do not copy from your Position Description Include “notable accomplishments” or “results” section Lump experience unless starting civilian service for the first time* Include volunteer experience if needed Current as of: 1 Jun 12 POC: AFPC/CCX,

16 Experience Current as of: 1 Jun 12 POC: AFPC/CCX,

17 Experience 1st Civil Service Job Differences
Header of each job May include hours per week worked May include salary Duties Used to determine qualifications, so generally needs more information Big rock duties (Up to 15 or 20) Highlight supervisory duties if you want supervisory credit Do not lump experience Include volunteer experience if needed Current as of: 1 Jun 12 POC: AFPC/CCX,

18 Training / Certifications / Awards
Be selective! Acquisition and/or DoD FM certification Test based certifications such as CDFM, CPA, CGFM, etc. Professional Military Education (PME) to include Non-Commissioned Officer courses Training courses that include a competitive process AF: BFMOC, PFMC, DFMC, DDSC Training that makes you stand out or specific to the job Lean Six Sigma/Green Belt Accounting or Audit Awards that are competitive; do not include performance awards Current as of: 1 Jun 12 POC: AFPC/CCX,

19 Training / Certifications / Awards
Current as of: 1 Jun 12 POC: AFPC/CCX,

20 References May include references
Include their relationship to you (e.g. previous supervisor or pastor) Include if they are professional, personal, or educational Ensure current contact information Make sure your reference knows you are listing them Current as of: 1 Jun 12 POC: AFPC/CCX,

21 Length Quality is better than quantity
No longer than 5 pages (ideally 3-4) Current as of: 1 Jun 12 POC: AFPC/CCX,

22 Other Situations Recent graduate Gap in work history Not in local area
Cover letter Current as of: 1 Jun 12 POC: AFPC/CCX,

23 Questions Questions? Current as of: 23 Nov 11 POC: AFPC/CCX,

24 Air Force Personnel Center

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