1. Project Information Management Jiwei Ma
Project Management
Project Information Management
Jiwei Ma

2. Content Concepts Project Information Code System
Project Information Management
Web-based Project Management

3. Concepts Information Information Management
The useful knowledge, message and data transferred from one source to another
Information Management
The organizing and control of information storing, processing and communicating, etc.
Project Information Management
The effort in project management to facilitate project information collecting, storing, sorting, filtering, combining, transforming, processing, interpreting, summarizing, communicating, etc. so as to assure the success of the project

4. Concepts Categories of project information By format By content
Numbers, words, drawings, pictures, voices, video, etc.
By content
Technical information
Management information
Financial information
Legal information
By project phase
Pre-planning information
Planning information
Execution information
Project closeout information …

5. Project Information Code System
Breakdown of the information system
By format, content, project phase, participant, etc.
By subsystems, i.e. project breakdown, cost breakdown, organization structure, WBS, CWBS, etc.
Determined by project information management needs
Clear and definite for data sorting and storing
Easy to understand and use
Flexible for further revision and development

6. Sample System Pre-project Project proposal 0110 Bidding Consulting
0410
Feasibility study
0120
General contractor
0420
Approvals
0130
Architectural/Civil work
0430
Correspondence
0140
ME work
0440
Site survey
0150
Furnishing work
0450
Regulations
0160
Contract
Planning/survey/design
0510
Public Info
Project Information
0210
0520
Announcement
0220
Construction
0530
Government personnel
0230
Material/equipment
0540
Owner’s personnel
0240
Facility
0550
Designer’s personnel
0250
Government
0610
PM personnel
0260
Owner
0620
Contractor’s personnel
0270
Project Management
0630
Supplier personnel
0280
Design
0640
Experts
0290
Contractor
0650
Request for design
0310
Supplier/vendor
0660
Conceptual design
0320
Meeting minute …
0700
Preliminary design
0330
Cost control
0800
Construction document
0340
Time control
0900
Furnishing design
0350
Quality control
1000
Sample System

7. Project Information Management
Tasks
Categorize and organize project information
Establish project information processing procedure
Monitor and control project information processing
Monitor and control project information exchange
Establish project meeting and reporting system
Assure project information security and information exchange

8. Web-based Project Management
Computer network supported by Internet or Intranet based server
Personalized and controlled access and authorization
Centralized management of project information
Individualized project information exchange environment
highly-efficient project communication and collaboration environment for all project participants

9. Fragmented communication
Changing the Process
The AEC industry needs solutions that address its needs for improved communication, coordination between different participants and stages of the process, effective collaboration and information sharing. Today that communication takes place largely on a point-to-point basis among the project participants. If, instead, all project participants interacted via a common project model that was shared among all project participants, the communication challenges would be significantly reduced.
Importantly, a significant portion of the project information that can and should be shared throughout the AEC facility life cycle is created in the design process using Autodesk's current design tools. What is needed is the information architecture, the database and communication infrastructure, to permit the effective sharing of this information, as well as the applications that enable other participants in the AEC facility life cycle to take full advantage of this information.
Fragmented communication
Collaboration

10. Main Functions of the System
Project communication
Individual information exchange
Mass information distribution
Document management
Centralized management
Individualized access
Project collaboration
Collaboration among all project participants
Automatic control of procedures
Project logging
Automatic record of all project activities

11. Application of the System
Configuration of the system
Web based virtual organization
Web based archive system
Web based information distribution and exchange mechanism
Steps of the application
Project users and groups analysis
Construction project information analysis

12. Available Software Products
PKM – Project Kommunication Management
German product developed by Drees & Sommer, one of the largest project management firms in Europe
Buzzsaw
Developed by Autodesk, widely used by Architects and engineers in North America
SharePoint
Developed by Microsoft, “facilitate collaboration within an organization or with partners and customers”
ProjectTalk
Developed by Prolog, “a full-featured project management, collaboration, and scheduling solutions” …

13. PKM Introduction Main function Desktop Archive Info Options Search
Appoints
Tasks
Messages
Files
Cockpit
Archive
Fully customized documentation system with access control
Info
Fully customized reporting and publishing section with options, authorization and access control
Options
All the functions to configure and manage the system
Search
Help

14. The PKM Desktop Appointments Tasks Messaging Document Inbox
Members, Invitation, Journal
Tasks
Tasks from journals, workflow steps or manually defined
Messaging
Integrated messaging, no additional required
Document Inbox

15. The PKM Cockpit Detect weak points
Overview of all users, tasks, messages, and unread documents

16. The PKM Info General project news Main aspects in one view
Summary
Main aspects in one view
Online reporting
Task list, detailed reporting, project members, project description

17. The PKM Archive Document management Project defined structure
Free attribution
Delivery information
Automatic index
Automatic history function

18. Project Application PKM example Project
High speed railway Cologne Frankfurt
Project contains circa 180 km double tracked high speed rails
6000 single objects like tunnels, bridges, passages, platforms

25. x

28. x

31. x

32. 3,70 m

34. Jiwei Ma jiweima@hotmail.com
Thank You
Jiwei Ma