1. GP System Administrator Tips
Presented by:
Jackie Yip and Valerie Huffman

2. Meet your presenters

3. Jackie Yip Dynamics GP Administrator GP 2010 – now on GP 2016 R2
Puget Sound Regional Fire Authority - 7 years
Genoa, a QoL Healthcare Company years
GP 2010 – now on GP 2016 R2
Been in IT arena for 25+ years
System Implementer, Project Manager, Administrator
Business Analyst, Functional Analyst
Public Sector and Private Corporation Experience
Business Systems: Finance, AP, AR,
Purchasing, Payroll, HR
Accounting, Supply Chain, Inventory
Warehousing, Permitting, Inspections

4. Valerie Huffman 1990 – Began working with Accounting systems
Senior Business Administrator/Project
Manager at South West Plumbing
1990 – Began working with
Accounting systems
Great Plains Dynamics
eEnterprise 5.5
ERP Roles include: Consultant, Support, Administrator, Business Analyst, and Project Manager

5. Class Level How many of you are brand new to GP?
How many of you are full-time GP system administrators? Part-time?
How many are in IT? How many are in Finance or other non-IT department?
Did this role “fall into your lap”?
How many have been GP admins for more than 5 years?
Do you just know how to spell “GP”?

6. Know what you do not know Know when to stop Know when to ask for help

7. Administrator Module System Password
No… Not the SA password
UPDATE DYNAMICS..SY02400
SET DMYPWDID=1,
PASSWORD = 0x
Makes the password blank so you can reset it
Password Manager - Secure Databases
Dashlane, Sticky Password, RoboForm
KeePass

8. Posting Maintenance Post To vs. Post Thru General Ledger
Posting Reports
Passwords
Reprinting Posting Reports

9. Test companies/environments are your friend
Test Company
Create a new company with a copy of live data
Test Environment
Uses a separate instance of SQL Server, usually on a different server or virtual server

10. Backup. Backup. Backup.
When to backup?
Routines
Storage

11. SQL Scripts for Hung Batches
UPDATE SY00500 SET MKDTOPST=0, BCHSTTUS=0 WHERE BACHNUMB='XXX’
DELETE DYNAMICS..SY00800 WHERE BACHNUMB='XXX’
Advanced

12. SQL Script – Select Into
SELECT * into zVHtmpXXXXXXX from XXXXXXX where YYYYYYY
Where XXXXXXX = original table name
Where YYYYYYY = data restrictions

13. SQL Query – search for string
VARCHAR(2000) = 'ERIN J.' DECLARE tables_cur CURSOR FOR SELECT name, object_id FROM sys.objects WHERE type = 'U' OPEN tables_cur FETCH NEXT FROM WHILE = 0) BEGIN DECLARE columns_cur CURSOR FOR SELECT name FROM sys.columns WHERE object_id AND system_type_id IN (167, 175, 231, 239) OPEN columns_cur FETCH NEXT FROM columns_cur = 'IF EXISTS (SELECT * FROM ' + ' WHERE ' + ' LIKE ''%' + '%'') PRINT ''' + ', ' + '''' END CLOSE columns_cur DEALLOCATE columns_cur CLOSE tables_cur DEALLOCATE tables_cur

14. Save your SQL Scripts Save Fixes and System Notes

15. Kicking users out Administration -> User Activity
Remember the wisdom of Uncle Ben:

16. comes great responsibility."
"With great power,
comes great responsibility."

17. sa and DYNSA

18. Security
Power User
Less is more
Defaults

19. PSTL The good, the bad and the ugly Free Common Tools:
RM Transaction Unapply (from History)
Vendor Name Modifier
Customer Name Modifier

20. Customized Forms/Reports
Tools  Customize  Customization Maintenance
Export backup
Creates a package
Administration / Modified Forms

21. Resources – Contact Info
GPUG Community:
Seattle GPUG:
Google – Tons of Dynamics GP info
GP All-Stars: Victoria Yudin, Mark Polino, Belinda Allen, Leslie Vail, Amber Bell, Frank Heslin, Terry Heley, Shawn Dorward, Beat Bucher, David Musgrave, Steve Erbach, John Lowther
Valerie Huffman: South West Plumbing
Jackie Yip: Genoa Healthcare,
Jeff Litton: Plymouth Poultry,

22. Questions?