1. Accountability Issues in Proposal Writing

2. Key Drivers /areas Risk Mitigation Strategy
Strategic and programmatic risks
Risk 1 : Lack of clear strategic
Objectives /funding priorities of the Fund Humanitarian Coordinator
Project Implementation Capacity of the organization and Clusters
Financial
Risk 2 : Poor needs analyses
/ assessments…………., other Stakeholders
Risk 3: Fraud/Corruption
Risk 4: Poor financial reporting
Accountability:
Risk 4 : Accountable mechanism is not functioned (Humanitarian Coordinator, Advisory Board and Humanitarian Financing Unit)

3. Value for money
Value for money' is one of the key considerations of any decision involving the use of public funds
across government.

4. Drivers of value for money
Efficiency :
How well are
inputs converted
into outputs?
Effectiveness :
How well do those
outputs achieve
outcomes?
Economy :
Are inputs of
appropriate quality
bought at a
minimised price?

5. Business Plan – what and how :
• Prepare the budget, Operational Plan (context and theme specific )
• Business Cases: proposals to spend
• Procurement: mechanisms to implement
• Monitoring and Management
• Evaluation and Learning
• Feeding back into Business Plan

6. Strategic case : Reporting of evidence Theory of Change
statement of need, what we want to do and what the results (outputs, outcomes, impacts) we expect to achieve
Reporting of evidence
Theory of Change
How will this work, what are the assumptions and risks?
• Cost -benefit analysis across options
• Monitoring plan but also serious evaluation
plan (not compliance and audit but evaluation of impact)
• Commercial case : how to achieve economy and efficiency
• Full document publically released for total
transparency

7. Budget planning Often a percentage of institutional contributions
Staff costs, incl. travels
Contractors and consultants
Purchased items (e.g., PCs, software…)
Overspend / under spend

8. Risk management
“If everything seems to be going well, you obviously don't know what is going on.” (Murphy’s Law)
Risk identification
Risk quantification
Risk response (who, what, when)
Control/monitor

9. What is Complain Response Mechanism and Why ?
Complaints Response Mechanism :
A formalised process known and understood by beneficiaries and others affected by an agency’s programmes, it allows the channeling of complaints and their objective investigation and response.
Principles of Complaints Mechanisms :
There are many reasons why an agency sets up complaints mechanisms. The wider and long -term objectives of a complaints mechanism in a development and relief context could include:
A safer environment for the most vulnerable members of a community;
An increase in community voice and power

10. Principles of Complaints Mechanisms :
Legitimate
Accessible
Predictable
Equitable
Rights –compatible
Transparent
Considerations for monitoring and evaluating complaints mechanisms
Complaints mechanisms should also be assessed for :
Effectiveness: Has the use of the tool contributed to better, more accessible programme outputs?
Efficiency: What are the costs of applying the tools (including non- monetary costs such as time inputs from beneficiaries) and how do they compare to the benefits?
Sustainability :How long have the tools been used? Is the approach ad-hoc (occurring once or a few times only) or can it be institutionalized?

11. Complaint and response flowchart :

12. Thank You