1. The Currently and Formerly Incarcerated Students Reentry Program Grants Application Technical Assistance Webinar December 13, :30-11:30 am (PST)
Raul Arambula, Dean
Leslie LeBlanc, Specialist
Educational Services, Academic Affairs Division
California Community Colleges Chancellor’s Office
Hello Good Afternoon, thank you for joining us. Today we are hosting a Technical Assistance webinar about the Currently and Formerly Incarcerated Students Reentry Grants RFA that was released on December 3rd.
My name is Leslie LeBlanc and I am a specialist here at the Chancellors office and my work areas cover this program.

2. Currently and Formerly Incarcerated Students Reentry Program Grants
The Currently and Formerly Incarcerated Students Reentry Program Request for Application and associated information is located on the Chancellor’s Office Academic Affairs/Currently and Formerly Incarcerated website at the following location:

3. Currently and Formerly Incarcerated Students Reentry Program Grants
Webinar Overview:
Phones will be muted
The Webinar is being recorded.
Link to this Webinar’s PowerPoint recording and audio captioning/transcription, will be made available on the Chancellor’s Office Currently and Formerly Incarcerated web page.
A complete list of the Q & A will also be posted to the Chancellor’s Office Currently and Formerly Incarcerated web page. ( tProgram.aspx)
All phones will be muted, we will be posting the recorded version of this webinar on the website along with the PowerPoint.

4. Currently and Formerly Incarcerated Students Reentry Program Grants
Webinar Overview:
Questions about the RFA may be submitted during the course of this webinar
Cite the RFA page number and topic when writing questions (if possible)
CCCCO staff are prohibited from giving individual guidance to prospective applicants
All questions collected during todays webinar including those presented prior to the webinar will be posted to the website on a Frequently Asked Questions document
I will be working with the contracts, fiscal and legal departments within the Chancellor’s Office to put together responses to any questions that come in and will post the FAQ on the Currently and Formerly Incarcerated page early next week. After the initial posting, the document will be updated every Friday until the point that questions can no longer be submitted.
Per fairness rules, we are not allowed to respond to individual questions, we are simply referring folks to the FAQ document on the website. So, please don’t call me directly with questions because I can’t answer them. Submit your questions via and I will include them in the FAQ

5. Currently and Formerly Incarcerated Students Reentry Program Grants
Background:
Total funding available is $5 million as appropriated in the budget trailer bill
The award amount is $100,000 per grant. All budgets and work plans should be based on this amount
Should fewer than 50 awards be granted, additional funds may be augmented to the grantees at a later date

6. Currently and Formerly Incarcerated Students Reentry Program Grants RFA Timeline:
Date
Milestone
December 3, 2018
RFA Released
December 13, 2018
Application Technical Assistance Webinar
January 31, 2019
Deadline for Submitting Application
February 28, 2019
Proposals Read and Ranked
March 15, 2019
Notification of Intent to Award
April 1, 2019
Appeal Deadline
May 1, 2019
Final Awards Announced
May 20, 2019
Board of Governors Approval
July 1, 2019
Grants Start Date
December 31, 2021
Grants End Date
January 31, 2022
Final Expenditure and Narrative Reports Due
July 31, 2022
Final Report to the Legislature Due
This next slide provides all important dates associated with the Request for Application process
The most important date listed is the application Due Date which is Thursday January 31 by 5:00 pm pacific standard time
We are assembling a group of folks to read/score the applications
A minimum of two to three people will be reading EACH of the applications
Notification of intent to award should be made by March 15, 2019.

7. Currently and Formerly Incarcerated Students Reentry Program Grants
FUNDING:
Funding will go to Community College Districts who have complied with the eligibility and program requirements identified on pages 4-5 of the RFA
Up to 50 grants will be funded at $100, each.
The Chancellor’s Office reserves the right to make the final selection of projects and to modify project plans, scopes, and budgets
Besides the rubric, the Chancellor’s Office will consider geographic distribution of programs and diversity of programs when making final recommendations

8. Currently and Formerly Incarcerated Students Reentry Program Grants
Matching Funds:
There is a minimum match requirement of $50,000 per grantee for the Currently and Formerly Incarcerated Students Reentry Program grant funds
See page 5(b) of The Currently and Formerly Incarcerated Students Reentry Program RFA

9. Currently and Formerly Incarcerated Students Reentry Program Grants
Award and Performance Period:
The performance period for selected applicants is 2 years, 6 months from July 1, 2019 through December 31, All performance under this allocation shall be completed by December 31, 2021
The Chancellor’s Office reserves the right to make the final selection of projects and to modify project plans, scopes and budgets. This RFA may be amended and reissued until all funds are allocated
Once awarded, the grants will begin July 31, 2019 with an end date of December 31, 2021.
These are one time only funds,
The Chancellor’s Office has formed a well rounded team of folks to read and score the applications and reserves the right to select Districts/colleges to participate
We may need to work with colleges selected to participate, on modifications to work plans, budgets, scopes of work etc.

10. Currently and Formerly Incarcerated Students Reentry Program Grants
Eligibility:
Only California Community College Districts may apply
One application per college will be accepted
Applications must achieve a minimum score of 70 within the scoring criteria to be considered for funding
See pages 4-5 of the RFA for all eligibility requirements
As per the RFA, only one application per college is allowed
And applications must reach an overall score of 70 points to be considered for selection

11. Currently and Formerly Incarcerated Students Reentry Program Grants
Purpose and Objectives*:
The main objectives for the grants are to establish or support programs that focus on the students’ reentry into their communities and can be used for:
Formerly incarcerated students enrolled in a community college, or
Currently incarcerated students enrolled in face-to-face courses inside a California state prison or jail.
*As outlined in the RFA on pages 6 and 7

12. Currently and Formerly Incarcerated Students Reentry Program Grants RFA Criteria Scoring: Min. 70 pts. – Max. 100 pts.
Criteria
Maximum Value
Statement of Need 10
Response to the Need 25
Workplan – Activities and Outcomes 35
Program Management
Budget 5
Overall Feasibility of the Project
Sustainability of the Program
Total Possible Application Points
100
The next slide includes the general scoring rubric, indicating the possible points available in each section of the RFA.
You can see there are a total of 100 point possible with each section being weighted on importance relative to the overall application score
It is worth noting that sustainability is worth a full 10 points

13. Cover Letter (Optional) Table of Contents (1 page Limit)
Currently and Formerly Incarcerated Students Reentry Program Grants Application Sections:
Cover Letter (Optional)
Table of Contents (1 page Limit)
Need Statement (4 page Limit)
Response to Need (8 page Limit)
Work Plan (Form is provided, Appendix A)
Program Management (2 page Limit)
(Staffing Chart does not count against 2 page Limit)
Application Budget Summary and Detail (Forms are provided, Appendix A)
Sustainability of the Program (2 page Limit)

14. Currently and Formerly Incarcerated Students Reentry Program Grants Application Formatting:
1” margins
12 point Arial font
Single spaced
Keep to narrative page limits
Please stick to the formatting requirements including 1” margins, 12 point Arial font and single spaced pages.
One thing to note, these are the maximum page limits, there is no minimum page limits.
Please be concise, more doesn’t always mean better

15. Currently and Formerly Incarcerated Students Reentry Program Grants
Need Statement: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants RFA; G(2)(a-d); Page 9 Response to Need: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants RFA; G(3)(a-h); Pages 9-10 Workplan: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants RFA; G(4)(a-c); Page 10 Program Management: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants; G(5)(a-c); Pages Application Budget Summary and Detail: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants RFA; G(6)(a-e); Page Overall Feasibility of the Project: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants RFA; G(7); Page 12 Sustainability of the Program: Refer to the Currently and Formerly Incarcerated Students Reentry Program Grants RFA; G(8); Page 12

16. Currently and Formerly Incarcerated Students Reentry Program Grants Application Submission:
Applications should be submitted electronically via in PDF format to:
Applications must be received by Thursday, January 31, 2019 by 5:00pm PST (Pacific Standard Time)
Only include requested materials in the RFA submission.
This is one time only funding
There is a required section in the application to address your plan for sustaining the program
We would like to be able to go back to the legislature and tell them incredible things about how these funds were used so they will consider subsequent or ongoing allocations

17. Currently and Formerly Incarcerated Students Reentry Program Grants Application Rejection:
The Chancellor’s Office reserves the right to reject any and all applications received. Possible reasons for application rejection include:
Application received at the Chancellor’s Office later than 5 p.m. PST on Thursday, January 31, 2019, will be rejected.
The application is incomplete or fails to meet the requirements or specifications, will be rejected.
Narrative sections exceed limits outlined in the RFA, will be rejected.
Failure to provide complete budget information in the format required, will be rejected.
The Chancellor’s Office reserves the right to reject any/all applications (though of course we don’t want to)
Some reasons for applications to be rejected include
Submitted later than 5:00 pm on the 31st
Incomplete applications
Narrative sections exceed the page limits
Incomplete budget information

18. Q: Is there a maximum grant amount we can apply for? A: $100,000.00
Currently and Formerly Incarcerated Students Reentry Program Grants Questions & Answers:
Q: Is there a maximum grant amount we can apply for?
A: $100,000.00
Q: Can the funds be used to pay for administrators, managers, or directors, or coordinators?
A: Yes, and those would be shown in object code Instructional salaries are not allowed
All questions collected during todays webinar including those presented prior to the webinar will be posted to the website on a Frequently Asked Questions document
I will be working with the contracts, fiscal and legal departments within the Chancellor’s Office to put together responses to any questions that come in and will post the FAQ on the webpage early next week. After the initial posting, the document will be updated often.
Per fairness rules, we are not allowed to respond to individual questions, we are simply referring folks to the FAQ document on the website. So, please don’t call me directly with questions because I can’t answer them. Submit your questions via and I will include them in the FAQ

19. Currently and Formerly Incarcerated Students Reentry Program Grants Questions & Answers:
Q: “Be able to provide or connect students with direct student financial support.” Can we interpret this to mean that grant funds CAN be used as direct financial aid/assistance for formerly incarcerated students? I.e. can it pay for students’ books, meals, stipends, etc.? Can it be used to give grants directly to students?  For example, could a portion of the money be set aside for emergency grants?
A: The funds must be clearly tied into meeting a workplan objective which supports the grant’s primary objective. It may not be just a handout nor supplant something the college does now via their funds.

20. Currently and Formerly Incarcerated Students Reentry Program Grants Questions & Answers:
Q: Does “foster peer mentors” mean the ability to hire peer mentors and pay them as student workers? A. Yes Q: Is the grant solely for adult prisons/jails or can we service youth in juvenile detention facilities? A. As long as the juvenile facility provides face-to-face community college programs, they are eligible to apply.

21. Q: Will there be any additional funds available?
Currently and Formerly Incarcerated Students Reentry Program Grants Questions & Answers:
Q: Will there be any additional funds available?
A: If less than 50 grants are selected, the remaining balance of the $5,000,000 in funds will be augmented to the selected grantees. Additional funds may also become available if the legislature provides additional funding.

22. The Currently and Formerly Incarcerated Students Reentry Program Grants
RFA Additional Information:
Submit additional questions to citing the relevant RFA page number and topic.
A FAQ document will be made available on the Currently and Formerly Incarcerated web page and updated as questions are received.

23. Leslie LeBlanc, Specialist (916) 323-2768 or email lleblanc@cccco.edu
The Currently and Formerly Incarcerated Students Reentry Program Grants
Contact:
Leslie LeBlanc, Specialist
(916) or Or
Raul Arambula, Dean
(916) or

24. The Currently and Formerly Incarcerated Students Reentry Program Grants