2 Data MaintenanceBack up: Keeping a copy of working data in another place for safety.Comp Info( F3 )> Back upAt destination field Enter full directory name where you like to keep the back up dateRestore: Getting back the backed up data for workingComp Info( F3 )> Restore
3 Moving to new Financial year Extenstion of financial year: Tally closes books of account at the end every 12 month period. To continue working without closing the FY, you may extend financial year to more than 12 months.In F2 Period Button change the periodTo split the extended FY into two FY select Comp Info( F3 )> Split Company Data
4 Customer supplier Profile In case of customer’s or supplier’s ledger accounts you may enter some additional information like address, mob, etc.For party accounts set Yes at Maintain Billwise Details at F11 Accounting Features.For other accounts Set Yes at For non Trading Account also at F11 Accounting Features.
5 Party Credit period, Credit Limit Credit period is the period with in which the debt has to repaid. Credit limit refers to the maximum amount of credit that can be allowed to a party.To set credit period: at ledger entry/alteration screen set Yes at Maintain balance Bill by Bill, at Default Credit Period Field enter period in weeks or monthsTo set credit limit: At F11 Accounting feature set Yes at Maintain Budgets & Control, at ledger entry/alteration screen enter the credit limit in Rs.
6 Sales voucher entrySales voucher(F8): all sales(cash & Credit) are entered in sales voucher.First entry must be a debit involving any debtor or cash/bankSecond entry should be credit to a ledger placed under sales account group. You can include Duties& Taxes, Discouts, etc from 3rd entry onwards.
7 Purchase voucher entry Purchase voucher(F9): All purchase(cash & credit) can be entered through purchase voucher.The first entry should always be a credit involving any creditor or cash/bank.The second entry should be a debit to a ledger account placed under purchase groupDuties, Taxes, etc can be entered from 3rd entry onwards.
8 Debit note & Credit note entry To activate debit note and credit note click F11 features and set Yes at Use Debit/Credit notes.Credit note is to record sales returns or when you grant him credit due to rate difference or discount/rebate etc.The first entry must be a credit involving any party or cash/bank.Debit note for purchase returns entry. The first entry must be a debit involving party or cash/bank
9 Bills RegisterSales Bill Register: showing the list of sales vouchers.Display >Account Books >Sales RegisterPress F1 to get detailed sales register.Purchase Bill Register: list of purchase vouchersDisplay >accounts books> purchase register,Credit note register and Debit note register.
10 Columnar Bills Register To create user defined columnar register for bills vouchers:Click F5 columnar to get columnar register alteration screen to define the column contentsSelect all items(automatic columns) to automatically create individual column for each account transacted in the vouchers.Select Groups or ledgers to get group wise columns or ledger wise columns.
11 Sales summaryMonthly Sales summary: Display> Account Books > Sale register.Quaterly sales summary: at monthly summary click F5Cumulative periodic sales summary: set yes at show closing balances at sales summary configuration screen.Periodic average sales: set Yes at show average details at sales summary configuratio screen.
12 Purchase summary Monthly summary Quarterly summary Net purchase(purchase-returns) summaryCumulative periodic purchase summaryPurchase summary percentage analysis.Periodic purchase summaryPeriodic average purchase
13 Bill reference entryA ledger account does not give the bill wise breakup of ledger closing balances, which is very important for a trader to track accounts receivables and payables to compute interest on overdue bills. It can be made possible through bill wise detailsAt ledger creation/alteration screen set Yes at maintain balances bill by bill
14 Types of Bill reference New Ref: when new reference is created. Normally enter bill no here.Against Ref: when payment is received or made against any existing reference.Advance: when you make a payment or receipt as advanceOn account: when payment is received or made but not against any specific bill.
15 Outstanding ReportsO/S bills receivables: Display>statement of Accounts>Outstanding>ReceivablesO/S Bills Payables: Display>statement of Accounts>Outstanding>PayablesParty O/S statements: Display>statement of Accounts>Outstanding>ledger>then select paryAccount group O/S statement: Display>statement of Accounts>Outstanding>Group>then select group.To Get age analysis report or above statements click F6 Agewise.
16 Alias NamesAlias names are additional names or identifiers for a master record. Normally alias names are used for code to select the master record quickly. Alias names also appear in drop down list of master selection.
17 Primary Account Group Creation To create new Top level primary group select primary as parent group at Under field.Choose the nature of group such as assets,libilities,income,expense, etc
18 Copying Multiple Groups Select the group in source company in multiple group alteration modeTo copy child groups of a specific group- select the parent group at Under Group fieldTo copy all groups, select all items from lists of grop.
19 Use payment or Receipt voucher for contra From contra voucher cheque cannot be printed. Similary in contra voucher you cannot enter any ledger account other than cash/bank. So you cannot enter bank charges for fund transfer to outstation bank account.So to enable such fund transfer entries in payment or receipt voucher at gateway click F12 configure and select voucher entry to get voucher configuration screen and set Yes at Use payment/Receipt voucher as contra.
20 Cash/Bank Transaction in Journal Voucher It may be convenient to enter cash accounts also in jounal voucher. To do that at voucher entry configuaration screen set Yes at allow cash accounts in Journal.
21 Reports with factored figures Sometiems in MIS reports scaled figures(eg rounded figures in crores,million,etc) are shown to make it more readable. Factored figures are available only in selected reports. To get it select scale factor for values in report configuration screen.Data sorting in Reports: Normally sorted on date or name. To get sorted in other sequence, at report configuration screen select the method.
22 Columnar ReportsIn many reports, you can create additional columns to get figures for other period or other selected company click new column button and define new coulumn
23 Provisional VouchersMemorandum voucher: these are dormant vouchers and do not affect accounts until these are transformed into any of the regular voucher type.Optional voucher: each type of voucher may have its own optional voucher. It can be used to print a voucher without giving its effect in any account,Post dated voucher: you can post date a voucher during entry so that tally would not update the accounts until the date has arrived.
25 Regularisation of provisional voucher Memorandum voucher: open memorandum voucher- click respective voucher type button to which you like to convert and press ctl+AOptional Voucher: click regular button and press Ctl+APost dated voucher: click current button and press Ctl+A
26 Cost centreCost centre is used to allocate and analyse ledger figures to various profit centres.Set up for cost centre: click F11 features and set Yes at Maintain Cost centre.Consequently the cost center menu will get activated at accounts infoFor cost allocable ledger accounts at ledger creation/alteration screen set Yes at Cost centers are applicable?During voucher entry on cost allocable ledger you will get cost allocation screen.
27 Cost catogoriesCost categories are parallel sets of cost centre used to allocate to multiple parallel cost centers.Eg:-To allocate coveyance exp to dept and to employees, you may need to create cost catogories.Set up for cost catogory: in F11 features set Yes at more than one cost catogories.
28 Cost analysis reportsCost category summary: display>statement of accounts>cost centres> category summaryTo get detailed summary press F1Cost centre allocation analysis: Display>statement of accounts>cost centres>cost centre break up>select cost centre.Similary you can have accout group break up and ledger break up
29 Cost centre ClassLike voucher class, cost centre class is used to automate the cost centre/cost categorywise allocation of ledger account on the basis of pre specified parameters set in the cost centre class.Upon voucher entry the amount of transaction for the related ledger accounts are auto allocated to the cost center in the backgroud.To activate cost center class at F11 features set Yes at Use pre defined cost centre allocations during entry.
30 Voucher classVoucher class is a predefined voucher type profile that helps to automate & expedite voucher entry and minimize errors. Voucher class enables the administrator to set the controls on the oprators.Some of the uses of voucher class are: 1. automatically select a ledger account in voucher entry. 2. automatically round off figures. 3. automatically compute tax, duty etc.To create voucher class: accounts info>voucher type>createYou can define the excluded account groups, inclued accout groups, included ledger accounts, etc.
31 Foreign currencyImporters, exporters, etc require to enter transactions in foreign currency alsoSet up for foreign currency: at F11 features set yes at allow Multi currency.Consequently you get currencies in accounts info menuYou can create, alter or delete foreign currency
32 Daily exchange rate entry At accounts info>currencies>rate of exchange you can enter exchange rate for the respective dates at the multi currency alteration screen.Foreign currency entry in accounts voucher: at amount field in voucher enter currency symbol before the amount. Consequently you get forex rate of exchange windo.To enter transactions in foreign currency only for a ledger account, at ledger alternation screen set Yes at show forex transaction only.
33 Reports in foreign currency Foreign currency figures through new column:At any report if new column button is availble click it and enter new coulumn details and select foreign currency and currency field.Equivalent foreign currency figures through scale factor: at report configuration screen at the option scale factor for values, select New number and then enter exchange rate at New values.Reports configuration for foreign currency: at report configuration screen set yes at show bills in foreign exchange.
34 Budgets Tally provides a flexible system of budgets Set up for budgets: at F11 features set Yes at maintain Budgets and Controls. Consequently you get budget option at accounts info menu.For Account group budget set yes at groups coulumn at budget creation screenYou can create budgets for account ledger, cost centre etc.
36 SCENARIOSThis option allow the user to define different situations like forecast, projections or estimations.Set up for scenarios: at F11 features set yes at use rev. journals and optional vouchers.Scenario creation: accounts info> scenario> create. (include reversing journals)Scenario reports: at report screen clik new column and select the scenario.
37 Performance analysisRatio analysis: Gateway of tally>ratio analysisTwo types: principal groups and principal ratiosPrincipal groups shows amount of WC,Cash in hand &bank, bank occ, debtors&creditors, sales&purchase,stock, net profit, WC turnover,inventory turnoverPrincipal ratios include current ratio, quick ratio, debt/equity ratio, gross profit%, net profit%,operating cost%,recievable turnover, return on investment% etc.
38 Cash/Fund flowCash flow statement: display>cash/fund flow>cash flowGroupwise cash flow: drill down through any group.Daily cash flow summary: click F4Just like you can have fund flow statement