1. Prof. Dr Dragana Cvetković-Ilić
Program: Erasmus+Capacity Building in Higher Education   Project Title: Enhancement of HE research potential contributing to further growth of the WB region   Project acronym:
Report
Prof. Dr Dragana Cvetković-Ilić
University of Nis
07 July 2016, Niš

2. WP1 Preparation for the HR research management reform
Leader: University of Nis
1.1
Research potential at WBC universities mapped:
Questionnaire is designed and distributed to all partners.
Finished by all the partners except University of Montenegro
1.2
Review of HR strategies at EU partners:
We organized 3 meetings at our EU partner Universities with the goal to gain insight into the current HR management strategies at EU universities. EU experts presented their experiences with the process of enhancement of the HE research potential and gave useful advice.
Finished
1.3
Comparative analysis
In progress
deadline
1.4
Action plans for HE management reform
deadline
1.5
HR offices and centres equipped
deadline
WP1 Preparation for the HR research management reform

3. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.1. Reinforcing of university centres and offices by creating and adopting relevant bylaws
Concrete bylaws at WBC universities will be adopted with the purpose of improving the status of researchers and bringing the university closer to the more developed EU HE institutions, by implementing the principles of the human research strategy
Task leader: University of East Sarajevo
2.1.1
Nomination of the responsible person from each universities (All)
2.1.2
Report which will describe the present situation concerning University centres and HR offices with the idea how to improve it (All)
2.1.3
Report with the analysis of the situation and with suggestions of concrete actions (UES)
Task leader will collect all reports into one internal Report
WP1 Preparation for the HR research management reform

4. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.2. Training of WBC administrative staff related to research services
Training for the representatives of administrative staff in Novi Sad in September or October, 2016.
From each partner university at least 2 representatives of administrative staff are to participate.  The seminar will be organized in Novi Sad.
Task leader: University of Novi Sad
2.2.1
Defining the dates of meeting (UNS)
2.2.2
Final agenda of the meeting (UNS)
2.2.3
List of participants (UNS in consultation with other partner)
2.2.4
Organization of meeting (UNS)
22-23 September, 2016
2.2.5
Report from the meeting (UNS)

5. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.3. Seminar on HRS4R strategy for universities management
One day meeting for the representatives of University management in Belgrade,
Representatives of the management boards were educated by EU experts on the implementation of the Charter and Code through the “HR Excellence in Research”
Task leader: University of Novi Sad
2.3.1
Defining the dates of meeting (UNS)
2.2.2
Final agenda of the meeting (UNS)
2.2.3
List of participants (UNS in consultation with other partner)
2.2.4
Organization of meeting (UNS)
2.2.5
Report from the meeting (UNS)

6. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act2.5 Training trainers by EU partners
A total of 4 trainings will be organized:
those on inter-cultural communications, researcher ethics, writing research proposals, will be held in Belgrade; those on research methodology will be held in Liege; those on soft skills and enterpreneurship will be held in Torino; those on teaching methodology and multidisciplinarity will be held in Coventry.
At these trainings 81 researchers are to be trained in total.
Task leader: University of Belgrade
2.5.1
Defining the dates of trainings (UNS, UBG, ULG, PT, UC)
2.5.2
Final agendas of the trainings (UNS, UBG, ULG, PT, UC)
2.5.3
List of participants (UBG in consultation with other partner)
2.5.4
Organization of trainings (UNS, UBG, ULG, PT, UC)
Training in Coventry
15-16 December, 2016
2.5.5
Report from the trainings (UBG)

7. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.6. Revising and improving university bylaws regulating academic promotion procedures
Bylaws regulating promotion procedures at WBP universities
Task leader: University of Sarajevo
2.6.1
Nomination of the responsible person from each university (All)
2.6.2
Report which will describe the present situation concerning promotion procedures with the idea how to improve it (All)
2.6.3
Report with an analysis of the situation and with suggestions of concrete actions (US)
Task leader will collect all reports into one internal Report
2.6.4
Designing a common template for evaluation reports (US) ?

8. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.8. Enhancing of ethical committees through legislative improvements and trainings
Relevant bylaws with the purpose of rendering more efficient work of EC
Training for a total of 36 members of EC (4 members per each WBP university) in Kragujevac by EU partners whose rich experience will vouch for its successful completion, so as to improve the quality of the work of EC
Task leader: University of Vlora and University of Kragujevac
2.8.1
Nomination of the responsible person from each university (All)
2.8.2
Report which will describe the present situation concerning EC with the idea how to improve it (All)
2.8.3
Report with an analysis of the situation and with suggestions of concrete actions (UV)
Task leader will collect all reports into one internal Report
2.8.4
Defining the dates of training (UV, UKG)
2.8.5
Final agenda of the meeting (UV, UKG)
2.8.6
List of participants (UV in consultation with other partner)
2.8.7
Organization of the meeting (UV, UKG)
End of October
2.8.8
Report from the trainings (UV)

9. WP2 Excellent university for the researchers
Leader: University of Novi Sad
Act.2.9. Establishing links with scientific diaspora by creating and updating databases
Alumni networks will be created and expanded and links to them will be added on websites at all WBC partner universities, with the goal of increasing career opportunities and improving research quality, and reinforcing cooperation with scientific diaspora, which is undoubtedly of enormous importance in both of the mentioned respects.
Task leader: University of Tirana
2.9.1
Nomination of the responsible person from each university (All)
2.9.2
Report which will describe the present situation concerning cooperation with scientific diaspora and Alumni with the idea how to improve it (All)
2.9.3
Report with an analysis of the situation and with suggestions of concrete actions (US)
Task leader will collect all reports into one internal Report
2.9.4
Creating Alumni networks and links to them on the websites at all WBC partner universities ?

10. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.1 Training of WBC researchers concerning the role and significance of C&C and HRS4R
900 researchers (100 per WBP university) will be trained on the role and significance of C&C and HRS4R through a one-day seminar, which will be organized at each of the WBP universities, with the intention of raising awareness about the benefits of applying the principles implemented in the strategy.
Task leader: University of Nis
3.1.1
Defining the dates of trainings (UNI in consultation with other partners)
3.1.2
Prepare program, content and initial training material (UNI)
3.1.3
Organization of trainings (All WB partners)
November, 2016
3.1.4
Report from the trainings (All WB partners)
3.1.5
One internal Report (UNI)

11. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.2 Creating and updating of databases and web  sites for better transparency  and information flow
databases of all researchers will be created at all WBP universities and the webpages on the universities' websites will offer opportunity links (job vacancies, mobility programmes, project calls etc.). This will contribute to having a more open and easier access of researchers to all the relevant information, and to regularly keeping them posted and on time
Task leader: University of Belgrade
3.2.1
Nomination of the responsible person at each university (All)
3.2.2
Report with an analysis of the situation (All)
3.2.3
Define researchers database format (basic personal and contact info in an easy to share and search format) (UBG, UKG)
3.2.4
Report on the progress

12. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.3 Research methodology training of WBC young researchers
1800 young researchers (100 per seminar at each WBP university) will be trained by WBC lectures during two two-day seminars on research methodology.
Task leader: University of Kragujevac
3.3.1
Nomination of the responsible person from each university (All)
3.3.2
Initial program and content of seminars

13. WP3 Excellent researchers for the community
Leader: University of Kragujevac
3.6 Developing Pilot Mentoring system for newly promoted assistant professors
Pilot mentoring system will be created, and tested at least at one faculty (department) of each WBP university, with the purpose of aiding the newly promoted assistant professors to better respond to new responsibilities. This is intended as a possible response to the need of the junior teaching staff to continue receiving help and guidance from their supervisors after the completion of their PhD studies, given that this is precisely the moment that is crucial to a successful continuation of their careers.
Task leader: University of Novi Sad, University of Belgrade
3.3.1
Nomination of the responsible person from each university (All)
3.3.2
Initial program of Pilot Mentoring system (UNS,UBG)

14. WP4 Project quality management at Re@WBC
Leader: University of Montenegro
4.1 Establishing Quality Assurance Committee (QAC)
4.1
Establishing Quality Assurance Committee (QAC)
Done
4.2
Developing relevant documents and templates for QA
4.3
Preparing reports on  WPs progress (WP leaders)
4.4
Preparing annual partners’  QA reports
4.5
Reports analysed and conclusions made at QAC meetings
March, 2017
4.2.6
Quality control and monitoring manual (UOM)

15. WP5 Dissieminaton and exploitation at Re@WBC
Leader: CPN
Act 5.1 Creating, maintaining and regularly updating project web-site
5.1.1
Preparing the web-site content (UNI, CPN)
Done
5.1.2
Launching project web site (UNI,CPN)
5.1.3
Comments from partners (ALL)
5.1.4
Maintenance and updating of project web-site (UNI,CPN)
Continuous
5.1.5
Delivery of news and other dissemination materials from partners for posting on web site (ALL)

16. WP5 Dissieminaton and exploitation at Re@WBC
Leader: CPN
Act 5.2 Designing and distributing of project promotional material
5.2.2
Design of logo (UNI)
5.2.3
Design of promo materials (UNI, CPN)
5.2.4
Comments from partners (ALL)
5.2.5
Printing promo materials (UNI)
5.2.6
Continuous delivery of project documents and information (ALL)
Continuous

17. WP5 Dissieminaton and exploitation at Re@WBC
Leader: CPN
Act 5.2 Disseminating of project results through various events and public appearances
5.3.1
Elaboration of the Dissemination and exploitation plan (CPN in consultation with UNI and UKG)
5.3.2
CPN sends the Plan to partners
5.3.3
Comments from partners (ALL)
5.3.4
Final version of the Dissemination and exploitation plan (CPN)
5.3.5
Update of the Plan (CPN)
Continuous

18. WP6 Management at Re@WBC
Leader: University of Nis
6.1
Organizing and realizing a Kick-off and coordination meetings
6.2
Developing and adopting procedures for project management
Done
6.3
Setting-up project management bodies and signing partnership agreements
6.4
Establishing a software platform for efficient project management
6.5
Coordinating project activities on a daily basis
Continuous
6.6
Performing financial management and bookkeeping