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UQ A BROAD Next Steps. T HE UQ A BROAD TEAM Jan McCreary - Manager Heidi Benjaminson - Team leader, Asia, Scandinavia, USA Danni Patterson – - Europe,

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Presentation on theme: "UQ A BROAD Next Steps. T HE UQ A BROAD TEAM Jan McCreary - Manager Heidi Benjaminson - Team leader, Asia, Scandinavia, USA Danni Patterson – - Europe,"— Presentation transcript:

1 UQ A BROAD Next Steps

2 T HE UQ A BROAD TEAM Jan McCreary - Manager Heidi Benjaminson - Team leader, Asia, Scandinavia, USA Danni Patterson – - Europe, Latin America Irene Hui - UK, Ireland, NZ, South Africa, Canada

3 C OMMUNICATION WITH UQ A BROAD Write to relevant adviser through UQ email – check it frequently Subject line Subject of inquiry / HOST UNI / Student # / LAST NAME First name Leaving phone messages – be clear Please do not communicate directly with Host University at this time Join UQ Abroads face book

4 D OCUMENTS RELATED TO E XCHANGE Get a document wallet Make a copy of everything you submit related to your exchange a keep a copy in your wallet or electronically UQ Abroad cannot provide copies of previously submitted documents (eg, study plans)

5 S OME STATS FOR S EMESTER 1, 2014 Over 400 students have applied 36.5% applying for Europe & Scandinavia 22% applying for the US 21% applying for the UK & Ireland 13% applying for Asia

6 N EXT STEP : UQ A BROAD APPLICATION ASSESSMENT 1. Applications assessed once grades have been released Eligibility criteria 2. Assign host university placements based on first preference Cumulative GPA in current program Prior UQ Abroad experience 3. Students notified by mid/late July 4. UQ Abroad to notify faculties and request study plans

7 C AN I CHANGE MY FIRST PREFERENCE AT THIS TIME ? NO, unless.... You want a guaranteed travel grant of $1000: KAIST Chinese University of Hong Kong Nanyang Technological University National Taiwan University Chulalongkorn University Sun Yat-sen University You have concerns about prior convictions (eg DUI) – make appointment to discuss with UQ Abroad Change must be made in writing prior to June 28, 2013.

8 W HAT IF I DON T GET MY 1 ST PREFERENCE ? You will be considered for your 2 nd preference and, if necessary your 3 rd preference If all three preferences are full, you will be contacted to discuss your options Once you have been told by UQ Abroad which host university you will be nominated for, you will need to submit a new study plan to your faculty if not your first preference

9 N EXT STEP : A PPLICATION TO H OST U NIVERSITY Due dates vary End of July (UC) – September Adviser will contact you regarding the application process Please do not start the process until advised Mostly on line

10 S TUDENTS APPLYING TO THE USA Some applications due at end of July Stay for 15 minutes at end of session for more information Check your UQ email for information

11 S TUDENTS APPLYING TO JAPAN... Cannot defer their studies the semester prior to going on exchange

12 S UPPORTING D OCUMENTS Official UQ transcript (apply through My Advisor: record-transcript record-transcript Proof of Finances US universities – at time of host application Original documents only Others – usually at time of student visa application Personal statement Focus on academic reasons for studying at host university Valid passport for US application

13 S UPPORTING D OCUMENTS Letters of reference Usually needs to be academic unless otherwise stated Ask your tutors If you need further guidance, contact UQ Abroad CV/Resume If you do not know how to write a CV/resume, find out and write one over the break Medical check Mainly Asia and US partners You will be advised as to the requirements

14 A CCOMMODATION Host university required to provide information Part of host university application or the acceptance packet Read testimonials from returned students for advice Write to students on facebook for advice

15 S ELECTING COURSES AT THE HOST UNIVERSITY No guarantee that courses pre-approved by your faculty will be available. May have to select new courses Flexibility is key! Must be enrolled in equivalent full time load/semester UQ = 8 units (usually 4 courses) US/Canadian unis – 15 credits (usually 5 courses) UK – 60 credits (4-6 courses) Europe – 30 ECTS (2-8 courses) Japan – 8-14 credits (8-10 courses)

16 N EXT STEP : H OST UNIVERSITY ACCEPTANCE Response time from host university varies UQ Abroad has no control over host university processes Do not plan any travel prior to your exchange until you have received your acceptance

17 W HAT IF I DON T GET ACCEPTED ? UQ Abroad tries to identify any issues prior to host university application No guarantees UQ Abroad will try to get you a place, but flexibility is essential.

18 N EXT STEP : F UNDING YOUR EXCHANGE Scholarships – notification in late September Host university acceptance and completion of UQ Travel Form required for payment Centrelink Payments can continue while on exchange Centrelink requires written confirmation from UQ that you are enrolled in a full time study load at the host institution. We will provide you with this letter once you're accepted by your host university. Sort it out BEFORE going on exchange

19 F UNDING YOUR EXCHANGE : OS-HELP Students may receive up to $6,051 per six-month study period (in 2013) for one or two overseas study periods A student must be an Australian citizen or the holder of a permanent humanitarian visa; Students cannot receive an OS-HELP loan for the first year (equivalent full- time) or last semester of their course of study. The loan is subject to the same repayment arrangements as HECS. If you are unsure whether you will need the loan, apply – you can always withdraw your application. You can receive a scholarship and a loan. Apply through UQ Abroad office. Deadline August 31

20 F UNDING YOUR EXCHANGE : OS-HELP Students must have at least 8 units to complete on return to UQ If you have only 22 units left in your degree Semester 2, 2013 – 6 units Semester 1, 2014 – 8 units (on exchange) Semester 2, 2014 – 8 units (on return from exchange) OS-HELP and Diplomas Cannot receive credit towards Diplomas while on exchange and receive an OS-HELP loan For more information: For more information:

21 N EXT STEP : G ETTING READY TO GO Meet and greets Held throughout the semester Get to know other students going to your region Meet returned students and international exchange students Mandatory pre-departure session held in November

22 N EXT STEP : G ETTING READY TO GO Student Visa requirements Your responsibility to investigate whether you require a visa and the requirements for obtaining a visa. See links on UQ Abroad website. Ask the relevant consulate or embassy, not UQ Abroad. Travel agents may be provide assistance for a small fee. Convictions – eg, DUI – may affect USA and Canadian visas Getting a visa takes time. Do not leave it until the last minute!

23 N EXT STEP : G ETTING READY TO GO Passport Must have at least 6 month validity after your return to Australia If not, apply for a new passport Travel insurance Covered by UQs corporate insurance - limitations Some host universities have mandatory policies

24 T RAVELLING BEFORE YOUR EXCHANGE Primary purpose of UQ Abroad is STUDY! UQ Abroad does not recommend that you travel prior to receiving your acceptance documents and visa. UQ Abroad has no control over the response time of the host university or the time it will take to process your student visa. Do not plan to travel before going on exchange unless you have received your university acceptance and student visa. Do not purchase air tickets unless deposit is refundable

25 G OING ON EXCHANGE IN YOUR LAST SEMESTER Will probably delay your graduation by one semester Host university must send transcript Faculty has to transfer credit Official confirmation of your degree Graduation takes place only twice a year

26 W ITHDRAWING FROM EXCHANGE If you decide to withdraw, please do so early so that your place can be allocated to another student. Can withdraw at any stage No penalty (UQ Abroad); BUT host university may require payment Let us know in writing We are here to help – contact us if you have any concerns Do not leave your withdrawal to the last minute!

27 F IND OUT MORE ABOUT GOING ON EXCHANGE ! Read student testimonials Contact returned students Become a UQ Abroad friend on Facebook Join QUEST Research the place you are going to on exchange

28 A TTEND THE W ELCOME BBQ FOR I NTERNATIONAL E XCHANGE STUDENTS Tuesday16 July, 2013 An opportunity to meet students from the university you may be going to on exchange Watch your UQ email for more information

29 F INAL WORDS OF A DVICE Print out check list from UQ Abroad home page Take responsibility Be patient Ask for help

30 USA S PECIFIC : DEADLINES Late July deadline Cal State University of California University of Washington University of Wisconsin-Madison Kansas State – post-graduate If you plan to travel over the break, it is strongly recommended that you organise a Power of Attorney to act on your behalf

31 USA SPECIFIC : A PPLICATION DOCUMENTS Proof of finances (liquid funds) US university indicates how much you will need for the semester Verification of funds as a self-supported student Official bank statement- signed and dated by bank Sponsored or supported by your family Certificate of financial support Recent bank statement shoring sponsors name

32 S TUDENT VISA Host university provides the DS-2019 form Must make an appointment with the consulate in Sydney for a face-to-face interview AFTER you have received the form and acceptance letter Convictions/ arrests: html

33 USA SPECIFIC : PRE - REQUISITES Higher level UG courses require pre-requisites and the student must show proof of completion Especially stringent for UC students xchanges/Prerequisites.pdf xchanges/Prerequisites.pdf

34 S TUDENT VISA Canada/US – arrest/conviction of DUI Thank you for your email. Information about arrests and convictions is available at our website. The website will not tell applicants whether or not their specific circumstances make them ineligible for visas. That would occur at the interview. Unfortunately, should they be found ineligible, it is unlikely they would have five spare months to wait for a determination on a waiver. Regarding your question about visa interviews, applicants fingerprints are registered at the Consulate before their interview. As this fingerprinting technology is not mobile, visa interviews are only performed at Consulates. As to which consulate an applicant should choose for their interview, they should use the one responsible for their place of residence. For most of your students, that would be Sydney, which is responsible for Queensland. However, if they have a residence in Victoria, NT, or SA, they should apply in Melbourne. That being said, if the applicant is Australian, we have not turned away someone who lives in Darwin and chooses to apply in Sydney. We understand a flight is involved, and the applicant has to fly somewhere. Theyd likely choose the most cost-effective choice in their circumstances. International students studying at UQ or QUT can consider themselves as residents of Queensland for visa application purposes. They are not required to return home to interview. That being said, one of the things an officer must determine is whether we believe an applicant will leave the U.S. at the end of their program. An international student has a higher threshold to prove they have somewhere to go after the exchange program, be it Australia or their country of citizenship. Hope that helps guide you. Best, Ryan Ryan Ingrassia - Consular Officer - US Consulate General Sydney Office: +61 (0)2 9373 9173 Mobile: +61 (0)402 956 075

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