1. Jefferson School District
Unaudited Actuals
September 14, 2010

2. Summary
Looked for opportunities to reduce expenses wherever possible;
Spent conservatively across all departments;
Goal continues to be to protect student programs and preserve jobs;
At 2nd Interim, we estimated the Unrestricted Ending Balance to be $6.5M
We acknowledged at that time it could be higher

3. Summary (continued)
This increase in fund balance was strategic
Made use of Tier III flexibility to sweep funds from now unrestricted resources into Resource 0000
Reviewed positions to strategically use categorical funds when appropriate to conserve unrestricted general funds

4. 2009-10 Ending Balance Unaudited unrestricted ending balance is $7.4M
Unaudited restricted ending balance is $943K

5. Ending Balance History
CHANGE IN FUND BALANCE
Unrestricted
Restricted
Total
$2,630,209
$415,707
$3,045,916
$3,796,862
$603,324
$4,400,186
$3,978,679
$1,262,328
$5,241,007
$5,131,701
$1,257,724
$6,389,425
$6,356,994
$1,667,360
$8,024,354
(unaudited)
$7,372,209
$942,890
$8,315,099

6. Ending Balance History

7. Expenses – Budget vs. Actual
EXPENDITURES
Percent
Original Budget
Ending Budget
Change
Certificated Salaries
$8,485,370.00
$8,310,955.00
-2.06%
Classified Salaries
$2,227,081.00
$2,191,805.00
-1.58%
Employee Benefits
$3,121,498.00
$2,994,656.00
-4.06%
Books & Supplies
$1,088,690.00
$693,260.00
-36.32%
Services & Operating Expenses
$2,249,669.00
$1,594,068.00
-29.14%
Capital Outlay
$63,000.00
$0.00 %
Other Outgo
$133,600.00
$156,707.00
17.30%
Transfers Out (to other funds)
$111,509.00
$655,844.00
488.15%
Total
$17,480,417.00
$16,597,295.00
-5.05%

8. Multi-Year Projection
Incorporating the now ‘known’ ending balance, our ending balance projections through look like this
This is before designations off the unrestricted ending fund balance

9. Unrestricted Ending Fund Balance (Before Designations)
10-11 includes reduction in expenses of $450K for new federal stimulus funds.
11-12 includes increase in expenses of $450K since federal stimulus funds are one time.
Before designations.

10. Designations
Prior slide is unrestricted ending fund balance BEFORE designations:
$ 497,919 3% Economic Uncertainty reserve
$ 500,000 Board Designated reserve
$ 130,462 Mandated Costs reserve
$ 504,279 Unrestricted Lottery reserve
$ ,206 Board Designated projects reserve
$1,640,866

11. Unrestricted Ending Fund Balance (Before Designations)
= Board Reserve
= 3% Economic
Uncertainty
Reserve

12. Next Steps
Mindy and Deanne meet to prepare site allocations for categoricals this week
Once we confirm allocations, Laura Berrien will load categoricals by site
Dana and Mindy will meet with site principals to discuss site categorical allocations and plans
Dana and Mindy to hold site budget meetings for staff and parents upon State budget approval

13. Questions?